Time Off In Lieu Policy

4.11.2 In the event that employees are not able to take this time back as TOIL within the set timeframe, managers can either:Pay the employee for time accrued at the appropriate rate.Exceptionally agree an extension of time in order to take this accrued TOIL,which should not exceed 1 further month4.12 Monitoring of TOIL4.12.1 All TOIL should be recorded and approved on the TOIL claim form (Appendix A) andmonitored by the Line Manager/Head of Department.4.12.2 Any suspected abuse of TOIL may be treated as fraud and may be investigated under theOrganisation’s Disciplinary Policy and Procedure.5. Risk Management Strategy Implementation5.1 ImplementationAll staff to be made aware of the new policy via PCH’s communication bulletins and HRteam and Locality Managers to promote policy and process through team meetings.5.2 Training and SupportTraining for all managers and supervisors on how to apply the policy consistently and fairly,delivered by the HR Team in conjunction with the Training Department5.3 DisseminationOnce ratified, this policy will be loaded to the intranet (read only) as a new policy andlabelled HRP18.Confirmation of receipt is not required for this procedural document.5.4 Storing the Procedural DocumentThe signed procedural document will bje stored (hard copy) centrally, as will the digital (softcopy) version.5.5 Equality Impact AssessmentPeninsula Community Health aims to design and implement services, policies andmeasures that meet the diverse needs of our service, population and workforce, ensuringthat none are placed at a disadvantage over others.As part of its development, this strategy and its impact on equality have been assessed.The assessment is to minimise and if possible remove any disproportionate impact onemployees on the grounds of race sex, disability, age, sexual orientation or religious belief.No detriment was identified.6. Process for Monitoring Effective ImplementationThe effective implementation of this policy will be monitored by the Workforce Directorate inconjunction with the Joint Partnership Committee (JPC). Any changes in employmentlegislation which impact on the policy will be updated by the HR Team and the JPC will beinformed. The Time Off In Lieu Policy will be reviewed every 3 years from the date ofratification.5