Time Off In Lieu Policy

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Contents1 Introduction 22 Definitions 23 Duties 23.1 The Organisation 24 Time Off in Lieu Policy (TOIL) 24.1 The Process 24.2 Overtime Payments and TOIL 24.3 Accrual of TOIL 34.4 Working Time Regulations 34.5 Taking Back Toil 34.6 TOIL for Training/Study Days 44.7 TOIL for Travel Time 44.8 Exceptions for Claiming TOIL for Travel Time 44.9 Recording of TOIL 44.10 Authorisation of TOIL 44.11 Restrictions of TOIL 44.12 Monitoring of TOIL 55 Risk Management Strategy Implementation 55.1 Implementation 55.2 Training and Support 55.3 Dissemination 55.4 Storing the Procedural Document 55.5 Equality Impact Assessment 56 Process for Monitoring Effective Implementation 57 Associated Documentation 68 References 6APPENDICESA TOIL Claim Form 7B Equality Impact Assessment 8
1. Introduction1.1 Peninsula Community Health (PCH) recognises that on occasion employees may be askedto work over their contracted hours, due to the needs of the service.1.2 The purpose of this policy is to provide guidance on the process for managing unpaidperiods of time that staff have worked which are in addition to their normal contracted hours.1.3 The policy applies to all staff that are employed by PCH. It does not apply to ContingentWorkforce, Bank Workers, Students or Volunteers.2. Definitions2.1 Time off in Lieu (TOIL) is re-claiming time owed for additional time that has been workedover the employee’s contracted hours instead of paying the employee for the additionaltime.3. Duties3.1 OrganisationPCH will ensure:the provisions of this policy and procedure are conducted fairly and reasonably;all employees are informed about and have access to the contents of this policy andprocedure.4. Time Off in Lieu Policy4.1 The Process4.1.1 TOIL is built up by working over the normal contractual hours.4.1.2 Where possible, managers and employees should agree the need for the additional time tobe worked prior to work completed. Managers must also agree when the time can be takenback which is mutually convenient for the service and the employee.4.2 Overtime Payments and TOIL4.2.1 Employees in Bands 1-7 have a contractual right to be paid at the appropriate overtime ratefor approved additional hours worked in excess of the standard full time hours of 37.5 hoursper week. Part time employees will receive payment for additional hours worked at plaintime rates until their hours exceed the standard full time hours unless they take TOIL.4.2.2 Under the national agreement, set out in the Agenda for Change Handbook, employeesmay request to take time off in lieu as an alternative to receiving overtime payments. Timeoff in lieu of overtime will be paid at plain time rates. However, where, for operationalreasons, staff are unable to take the time off in lieu within three months (of the overtimebeing worked) they must receive the overtime payment, unless there are exceptionalcircumstances (see section 4.2.1 above). Separate terms and conditions apply for Doctorsand Dentists.2
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Time Off In Lieu Policy

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