Policies & Procedures Manual - Elizabeth City State University

400.1.52Transfer of Federally Owned EquipmentPrior ApprovalIf equipment is still owned and controlled by a federal agency, such equipment may betransferred with the concurrence of the appropriate department head, the Vice Chancellorof the department, the Office of Contracts and Grants, the Accounting Office ofSponsored Programs, the Vice-Chancellor for Business and Finance, the Fixed AssetsOfficer, and approval if the Federal Agency. Approval is not required from the StateDepartment of Administration.Lead TimeWhen a transfer of property outside the University of North Carolina System is contemplated,the associated request should be initiated as soon as possible, and not laterthan 60 days prior to the planned transfer or shipment date of the equipment. A requestfor transfer of equipment within the system should be initiated 30 days prior to theplanned transfer or shipping date.Transfer RequestsAll transfer requests must contain a description of the contemplated equipment transferwith a list including:(a) a description of the equipment along with the manufacturer's name,model and number;(b) the ECSU Fixed Assets (blue) Decal Number;(c) the source of funds used to acquire theproperty; and (d) the reimbursement amount (ifany).Some Items Generally Not AllowedGeneral purpose equipment, such as desks, tables, file cabinets, office-type calculators;typewriters, lamps, bookcases, reproduction equipment, and similar items will generallynot be transferred.