Policies & Procedures Manual - Elizabeth City State University

400.1.4Adopted: 06/14/05Amended: 03/08/11Page 1 of 1ELIZABETH CITY STATE UNIVERSITYResponsibility for Supplies and Equipment After PurchasePreambleIt is the policy of Elizabeth City State University to hold each Department Head responsible forall supplies and equipment purchased by the University and placed in his/her department. EachDepartment Head should safeguard and be solely accountable for the merchandise entrusted intheir care.1.Department HeadThe Department Head is accountable to the university’s Chancellor for all supplies,materials, and equipment purchased in the department’s name regardless of the source offunds. The responsibilities includes seeing that adequate precautions are made to insure suchmaterials from theft and abuse and that records of location and identification are maintainedon movable equipment. (Reference ECSU policy 400.1.54)2. Principal InvestigatorGrant or Contract Research Funds should be made payable to Elizabeth City State Universityand not the Principal Investigator nor a particular department. The Principal Investigator whouses the merchandise that these funds purchase is responsible to the Department Head andthe Department Head is responsible to the Chancellor.3. Penalties for Non-Compliance (Reference ECSU “UnauthorizedPurchases” Policy)