Policies & Procedures Manual - Elizabeth City State University

400.1.45Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYForeign Source PurchasesLead TimeEstimated delivery times for international orders must take into consideration the time required tocomply with U.S. & Foreign trade regulations, to transact business through U.S. & foreign customsagents, and to arrange for long distance shipment of goods.Customs and TariffAll goods shipped into the U.S. from other countries are subject to U.S. customs and tariffregulations.Special Approval and LicensingCertain incoming foreign products, such as agricultural products or drugs, may be subject to specialapprovals and/or licensing provisions. For such items, the using department must contact theappropriate federal agency (U.S. Department of Agriculture, Food & Drug Administration, etc.) todetermine the required approval process. The U.S. Department of Commerce may also be contactedfor assistance in determining which products require special approvals.Special Exemption from Customs ChargesItems which can be documented as not available from U.S. suppliers can sometimes be exemptedfrom customs charges. The department can request such exemption from the U.S. Department ofCommerce (DOC) by submitting a completed DOC form ITA338P. The department must obtainapproval from the Department of Commerce before submitting the purchase requisition form to thePurchasing Department. Because the exemption approval process can take up to 60 days or more,you should submit your application to the Department of Commerce as early as possible.Submitting Your RequisitionBecause of the need to use a customs broker to obtain goods from foreign sources, the small orderprocedure cannot be used even when goods are obtained at no charge to the University. Foreignsource purchases must be requested on the standard requisition form. Although encumbrances and