Policies & Procedures Manual - Elizabeth City State University

400.1.39Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYPurchase of Radiation Producing EquipmentGeneralVarious types of equipment produce radiation by design or incidental to the primary purpose ofthe device. Design and performance standards have been imposed on manufacturers through the“Radiation Control for Health and Safety Act,” administered by the Center for Devices andRadiological Health, FDA, U.S. Department of Health and Human Services. The purpose of theAct is to protect the public from unnecessary exposure to radiation from “electronic productradiation.” The Act applies to products which emit x-rays, ultraviolet, infrared or microwaveradiation, and to lasers and ultrasonic equipment.SurveillanceBecause the degree of hazard is dependent on method or location of installation and in somecases, may change with the age of the equipment, the Safety Office reviews Purchase Requisitionsfor radiation-producing equipment to insure proper installation and periodic surveillance.Placing an OrderPurchase requisitions for radiation producing equipment should be sent directly to the SafetyOffice. The Safety Office will review the purchase requisitions, noting the location where theequipment is to be installed, and will determine if shielding or other special requirements arenecessary. A brief description of how the equipment will be used and any special safetyprecautions or operating procedures will help in expediting the review.Equipment InstallationRadiation producing equipment must be installed by the vendor or other qualified persons; insome cases these installers must be registered with the State Radiation Protection Agency. Theusing department should notify the Safety Office on arrival of the equipment so that appropriatesurveys and reports required by State and Federal agencies can be completed. The Safety Officewill review operating procedures before use.