Policies & Procedures Manual - Elizabeth City State University

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400.1.38Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYEthyl Alcohol RegulationsPermitted UsesThe procurement and use of tax-free ethyl alcohol is authorized by a special permit granted to theuniversity by the U.S. Treasury Department, Internal Revenue Service. The permit outlines theauthorized uses in the following manner:Handling1. Preserving specimen of anatomy, biology, and natural history;2. General reagent work in chemical laboratories;3. Research and laboratory work in research laboratories;4. Patient care and laboratory uses incidental to the care of patients at theInfirmary.The handling of tax-free alcohol is controlled as to use as follow:1. Tax-free alcohol must never be sold.2. Tax-free alcohol must be used on the premises named in the permit(Elizabeth City State University).3. Tax-free alcohol must never be used in the manufacture of food flavors,flavoring extract, food products, or beverages.4. Tax-free alcohol cannot be loaned to another person or institution,even if such person or institution is also authorized to use tax-freealcohol.5. Tax-free alcohol cannot be sold or issued to doctors for use in privatepractice even if these services are performed in the infirmary.6. Research laboratories authorized to use tax-free alcohol in pureresearch must discontinue using tax-free alcohol when the researchprogram is completed or discontinued.7. Tax-free alcohol must not be used as a cleaning agent in repair workand machine shops.
400.1.38AuditsThe Director of Purchasing is designated by the Board of Trustees as the curator of all tax-free ethylalcohol used at Elizabeth City State University. All alcohol releases should be checked at leastannually by federal auditors for strict compliance to the permit as well as for quantities used. Theauditors not only check the issuance records to ascertain correctness but may also check the suppliesof the using department.Careful StorageEthyl alcohol is requisitioned to purchase orders. The regulations state that we release only thequantity that is expected to be used over a short duration of time. Any unused alcohol should besecured so that only authorized persons will have access.
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400.1.5Adopted: 06/14/05ELIZABETH C
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400.3.1.2• provides automated con
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400.3.1.3An individual might have a
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400.3.1.43. The single digit Univer
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400.3.1.53. The following are the p
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400.3.1.6Cash Disbursements40 Direc
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400.3.1.8Adopted: 06/14/05Managemen
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19. ECSU has also employed private
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9. Overages, shortages and thefts o
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400.3.1.16Others1. The only checks
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400.3.1.17the State Treasurer in th
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2. Additional Guidance400.3.1.20Dep
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400.4.6project is then entered into
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400.4.109. All persons receiving fu
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Policies & Procedures Manual - Elizabeth City State University

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