Policies & Procedures Manual - Elizabeth City State University

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400.1.3Adopted: 06/14/05Amended: 03/08/11Page 1 of 1ELIZABETH CITY STATE UNIVERSITYPurchase for Personal Use of EmployeesPreambleIt is the policy of Elizabeth City State University, the Board of Governors, and also N.C. StateLaw, that no employee will dishonor the publics’ trust by making personal purchases usingpublic funds. Nor use state owned property for personal use.1.Personal Purchases are ProhibitedAny purchases made with public funds by a State Employee do not belong to that employee,but the purchased merchandise become property of the State of North Carolina. N.C. Statelaws and the University of North Carolinas’ policies prohibits ECSUs’ PurchasingDepartment from entering into any purchase agreement for employees. All materialspurchased by the University remains property of the State of North Carolina until consumedor disposed of through surplus property procedures.2. Personal Use of State Owned Propertya. Personal use of State or University owned or leased equipment, supplies, or materials, onor off campus is prohibited. Examples of off campus locations: employee’s residence,private shop, lab, office, etc.b. North Carolina G.S. 114-15.1http://www.ncleg.net/gascripts/statutes/statutelookup.pl?statute=114-15.1 requires stateemployees who have information or evidence of misuse of state property to report suchinformation or evidence to their immediate supervisor within three days. The supervisormust then report the matter to the head of their institutional agency (or his designee), whoin turn must report the matter within 10 days to the director of the State Bureau ofInvestigation (SBI). Misuse of state property includes attempted arson, arson, damage of,or misuse of, any state owned personal or real property.3. Retail Salesa. Retail sales items, such as University Store items does not give employees working inthis area the right to include personal items on departmental purchase requisitions.(see G.S. 66-58 http://www.ncleg.net/gascripts/statutes/statutelookup.pl?statute=66-58“Sale of Merchandise by governmental Units”)4. Penaltiesfor Non-Compliance (Reference ECSU “Unauthorized Purchases” Policy)
400.1.4Adopted: 06/14/05Amended: 03/08/11Page 1 of 1ELIZABETH CITY STATE UNIVERSITYResponsibility for Supplies and Equipment After PurchasePreambleIt is the policy of Elizabeth City State University to hold each Department Head responsible forall supplies and equipment purchased by the University and placed in his/her department. EachDepartment Head should safeguard and be solely accountable for the merchandise entrusted intheir care.1.Department HeadThe Department Head is accountable to the university’s Chancellor for all supplies,materials, and equipment purchased in the department’s name regardless of the source offunds. The responsibilities includes seeing that adequate precautions are made to insure suchmaterials from theft and abuse and that records of location and identification are maintainedon movable equipment. (Reference ECSU policy 400.1.54)2. Principal InvestigatorGrant or Contract Research Funds should be made payable to Elizabeth City State Universityand not the Principal Investigator nor a particular department. The Principal Investigator whouses the merchandise that these funds purchase is responsible to the Department Head andthe Department Head is responsible to the Chancellor.3. Penalties for Non-Compliance (Reference ECSU “UnauthorizedPurchases” Policy)
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400.1.355. Flowersa. Cut flowers, f
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400.1.37Adopted: 06/14/05ELIZABETH
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400.1.45final debiting of your univ
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400.1.47AdditionsAdditions increase
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400.1.48Long-Term ConstructionThe l
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400.1.503. Commodity classification
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400.1.52Transfer of Federally Owned
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400.1.56Adopted: 06/14/05New Defini
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400.1.58Adopted: 06/14/05Definition
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400.1.60Adopted: 06/14/05ObjectiveE
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400.1.61Departmental Head's Respons
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ELIZABETH CITY STATE UNIVERSITYChan
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ELIZABETH CITY STATE UNIVERSITYTime
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ELIZABETH CITY STATE UNIVERSITYOSC
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400.3.1.1Adopted: 06/14/05ELIZABETH
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400.3.1.2• provides automated con
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400.3.1.3An individual might have a
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400.3.1.43. The single digit Univer
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400.3.1.53. The following are the p
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400.3.1.6Cash Disbursements40 Direc
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400.3.1.8Adopted: 06/14/05Managemen
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400.3.1.11Adopted: 06/14/05ELIZABET
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19. ECSU has also employed private
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9. Overages, shortages and thefts o
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400.3.1.16Others1. The only checks
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400.3.1.17the State Treasurer in th
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2. Additional Guidance400.3.1.20Dep
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400.3.1.21Adopted: 04/23/09Page 2 o
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400.3.3.4b. A mailing address to wh
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400.3.4.25. Responsibilities of ECS
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400.4.2Adopted: 06/14/05ELIZABETH C
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400.4.6project is then entered into
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400.4.109. All persons receiving fu
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400.4.12• Received since 1st of m
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400.5.4Adopted: 06/10/08Amended: 06
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Policies & Procedures Manual - Elizabeth City State University

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