Policies & Procedures Manual - Elizabeth City State University

400.1.31Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYUniversity Surplus PropertyInventory ControlDecals are not to be removed from controlled equipment when they are removed from an office.Please complete the Change in Disposition form, sign it, and send it to the Purchasing Department tobe authorized by the Fixed Assets Officer. Request a copy of the completed form, with the FixedAssets Officer’s signature, for your files.Radioactivity DecontaminationNo tool, instrument, vessel, storage cabinet, refrigerator, etc., used with radioactive materials may bemoved to another department or the Surplus Property Warehouse, or considered for trade-in, until ithas been fully decontaminated and cleared by the ECSU Safety Officer.Fixed Assets OfficerThe Fixed Assets Officer is authorized to dispose of or transfer obsolete and surplus Universityproperty. Departments having surplus property should contact the Fixed Assets Officer for disposalinstructions.Surplus Property WarehouseUniversity departments may contact the Fixed Assets Officer to determine the best way of disposingof surplus items. Either the Fixed Assets Officer will have some one pick up the item(s) or, the FixedAssets Officer will meet you at the warehouse to drop off your surplus item(s). Please be sure toretain a receipt for the items transferred to Surplus Property with your signed copy of the Change inDisposition Form. The warehouse is located in the back garage of the fenced-in area of the Thomas –Jenkins Building.Direct TransferProperty which is surplus to one department may be transferred directly to another department(omitting transfer to the Surplus Property Warehouse). Any item bearing an ECSU decal number is onrecord in the Fixed Assets Office. Each Department assigned assets should receive a semi-annualstatement listing all assets assigned to them and the assets related acquisition costs. Office machinesare also recorded on an inventory list maintained by Purchasing Department. Although items may betransferred instead of taking them to the Surplus Warehouse, “Change in Disposition Forms” must be