Policies & Procedures Manual - Elizabeth City State University

400.1.30Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYObtaining Federal Surplus PropertyGeneralNC Division of Purchase and Contact operates a Federal Surplus Property Office in Raleigh for useby State agencies in obtaining Federal Surplus Property. The warehouse is located at 1950 OldGarner Road. Federal Surplus Property is available to the University for a nominal service chargewhich is commensurate with its costs on all donated Federal Surplus Property. Delivery Costs willbe billed as part of the service charge. No Cash Transactions are handled. All charges must behandled by checks drawn on ECSU. A wide assortment of supplies and equipment is regularlyavailable, with many items having a definite and immediate application to the needs of universitydepartments.EligibilityFederal surplus property is available to eligible organizations and is distributed on a fair andequitable basis with a reasonable time being given to allow for acceptance. The foremost andoverriding objective of the State agency is to provide fair and equitable distribution of surplusproperty available to all eligible participants. To accomplish this objective, principal considerationwill be given to written request showing relative needs, relative resources, and relative ability tofully utilize available property. If you are interested in applying for federal surplus, please contactthe ECSU Purchasing Office to obtain a list of criteria considered in determining eligibility.AuthorizationAuthorization to use the surplus facility is obtained from the ECSU Purchasing Department whichprepares an agreement which the using department and budget officer must sign.Special PermissionOnly those items which have a known value to a department and which have an immediateapplication should be purchased. Motor vehicles and office machines may be acquired only withspecial permission from the requisitioning Department Head, the Budget Officer and the Directorof Purchasing.