Policies & Procedures Manual - Elizabeth City State University

400.1.23Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYConsultant ServicesDefinitionA consultant service is work or task(s) performed by state employees or independent contractorsprocessing specialized knowledge, experience, expertise and professional qualifications toinvestigate assigned problems or projects and to provide counsel, review, analysis or advice informulating or implementing improvements in programs or services. This includes but is not limitedto the organization, planning, directing, control, evaluation, and operation of a program, agency, ordepartment. Consultant services may only be acquired in accordance with the requirements of NorthCarolina law.Applicability of State Rules(1) The concept or need for a consultant service must be approved by the Governor or his/herdesignee prior to issuing a Request for Proposals (RFP) or seeking approval for a sole-sourcecontract. This rule includes ECSU seeking legal counsel. The request for approval of theconcept/need for a consultant services must include an endorsement from ECSU’s Chancellor.This package shall be sent to the NC Division of Purchase and Contract for review andforwarding to the Governor’s Office.(2) Before receiving authorization to seek consultant services, ECSU must submit writtenjustification for its request for consultant services to the NC Div of Purchase and Contract.(3) Whenever possible, consultant services shall be obtained from other State agencies when theservices available from other agencies substantially meet the reasonable specifications of theECSU.(4) After approval of the concept/need is received, the NC Division of Purchase and Contractmust review and approve the RFP before it is issued.(5) If ECSU receives approval to solicit proposals for consultant services, ECSU shall proceed inaccordance with the requirements of the North Carolina Division of Purchase and Contract.