Policies & Procedures Manual - Elizabeth City State University

400.1.20Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYUsing Central ReceivingCentral ReceivingSince most buildings on the campus are not accessible by common carrier vehicles, the University hasincorporated the central receiving concept as a very important part of the Purchasing Cycle. When apurchase order is issued to a vendor by the Purchasing Department, shipping instructions are given onthe order. Vendors are generally instructed to deliver the material to Central Receiving located in theback of the University Stores Building on Hollowell Drive. (335-3460).Check – InAs soon as a common carrier delivers materials to Central Receiving, the Central Receiving clerkcompares the Gold Copy of the purchase order (the Receiving Report) to the items received and thePacking Slip. The Central Receiving clerk then prepares to deliver the items to the RequisitioningDepartment. Items received in Central Receiving are manually logged in by purchase order numberand description.DeliveryDelivery from Central Receiving to the requesting department is completed by university employeesusing University vehicles. When the Central Receiving clerk delivers the items, the requisitioner isrequired to sign the manual log signifying the items described were actually delivered.Direct DeliveryThe Purchasing Director may elect to have certain materials delivered directly to the requestingdepartments because of the nature of the materials or because of the quantity of the materialsinvolved. In these cases, the common carrier is responsible for the materials until delivered to therequesting department’s loading dock or office.PLEASE SEE:Policy 400.1.19: Receiving Purchased Items