Policies & Procedures Manual - Elizabeth City State University

400.1.1Adopted: 06/14/05Amended: 03/08/11Page 3 of 4vii.viii.ix.x.Awarding of contracts under a special delegation shall be the responsibility of theChancellor or his designee. However, the State Purchasing Officer may require thatoffers received under such delegations be sent to the NC Division of Purchase andContract for determination of the successful company.Any controversial matter arising from a special delegation must be brought to theattention of the State Purchasing Officer.Specific delegation may be subject to additional conditions as determined by the StatePurchasing Officer.NC Division of Purchasing and Contract shall periodically review its delegations toascertain the availability of these items or services and their continued suitability fordelegation.c. List of Special DelegationsThese delegations apply to ECSU:i. Repairs (Non-Construction): Purchasing authority for repairs handled by privatesector personnel, regardless of cost, is delegated to the using agency, but competitionmust be sought where available. Where materials are being purchased for a repairand using agency personnel will perform the needed repair, the purchase of thematerials must be handled in accordance with normal purchasing procedures outlinedin this manual.NOTE:Where any structural changes are to be made in or to an agency-owned building, theproposed project should be handled in accordance with construction statutes and rulesapplicable ECSU’s policies and procedures.ii. Feed: Authority to purchase feed, including special ingredients, is delegated to usingagencies which are engaged in the feeding of animals, poultry and fish.iii. Animals, poultry and fish: Authority is delegated to purchase animals, poultry andfish.iv. Athletic Apparel: Authority to purchase athletic apparel is delegated to usingagencies. In the purchase of athletic apparel there are certain considerations regardingthe safety of the athlete which should remain within the control of the using agencyofficials.v. Aircraft: All purchases of goods and services shall be handled by the agency. Thisdoes not include the purchase of the aircraft itself, or those goods and services that arecovered by a statewide or agency specific term contract.vi. Playground Equipment (Structures): Where the purchase of playground equipment isbeing handled as a commodity purchase (vs. a construction project), the authority topurchase such playground equipment and its installation is delegated to the usingagency.vii. Ready-Mix Concrete: Where the purchase of ready-mix concrete is being handled asa commodity purchase (vs. a construction project), the authority to purchase suchready-mix concrete is delegated to the using agency.