Policies & Procedures Manual - Elizabeth City State University

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400.1.18Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYEvaluation of Equipment by DepartmentsRequest for EvaluationFrom time to time vendors may request a department evaluate equipment, without obligation topurchase. This type of request is more frequent in those departments where students may be usingthe equipment. In research situations where performance to very close tolerances must be evaluated,the department may request a demonstration model to evaluate at no obligation to the University.Loaned EquipmentThe university does not accept equipment from any vendor “on loan” except that which has beenrequested for demonstration purposes and which meets the agreement guidelines of this policystatement. Loan equipment may also be accepted when specified as part of the terms and conditionsof a maintenance order or purchase order issued by the university.Agreement GuidelinesWhen a vendor offers equipment for evaluation and the department is willing to have the equipmentinstalled for evaluation purposes, the department should work out the agreement using the followingbasic guidelines:1. Equipment must be adequately identified and described, giving model and serialnumbers.2. All freight charges are to be paid by the vendor.3. Insurance, if any, is the responsibility of the vendor. The university assumes noliability for the equipment. The university may agree to exercise normal operationalcare and to avoid abuse of the equipment.4. At the end of the evaluation period, the department will be responsible for cratingmaterial (to be furnished by vendor) and shipping collect by a carrier of the vendor’schoice. The Central Receiving Service can provide help with this task. The vendormay choose to pack and ship the equipment.
400.1.185. The evaluation of equipment for a vendor does not give the vendor permission touse the name of the university in any advertisements.Agreement in WritingAfter an agreement on the above five points has been reached in writing between the department andthe vendor, the university department must submit a purchase requisition with the written agreementattached. Purchasing will review and process a “NO CHARGE” purchase order to the vendor alongwith terms and conditions.No Obligation to PurchaseThe demonstration of equipment to a department or to an individual in no way obligates theUniversity to purchase or lease the equipment or service. Any purchase requests issued as a result ofdemonstrations will be handled in accordance with the normal purchasing regulations of theUniversity and State.Please See: Policy 400.1.15: Solicitation by SalesmenPolicy 400.1.16: Product and Service Demonstrations by Vendors
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400.1.48Long-Term ConstructionThe l
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400.1.49Adopted: 06/14/05ELIZABETH
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400.1.503. Commodity classification
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400.1.52Transfer of Federally Owned
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400.1.56Adopted: 06/14/05New Defini
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400.1.58Adopted: 06/14/05Definition
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400.1.60Adopted: 06/14/05ObjectiveE
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400.1.61Departmental Head's Respons
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ELIZABETH CITY STATE UNIVERSITYChan
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ELIZABETH CITY STATE UNIVERSITYTime
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ELIZABETH CITY STATE UNIVERSITYOSC
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400.3.1.1Adopted: 06/14/05ELIZABETH
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400.3.1.2• provides automated con
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400.3.1.3An individual might have a
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400.3.1.43. The single digit Univer
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400.3.1.53. The following are the p
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400.3.1.6Cash Disbursements40 Direc
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400.3.1.8Adopted: 06/14/05Managemen
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400.3.1.11Adopted: 06/14/05ELIZABET
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19. ECSU has also employed private
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9. Overages, shortages and thefts o
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400.3.1.16Others1. The only checks
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400.3.1.17the State Treasurer in th
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2. Additional Guidance400.3.1.20Dep
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400.3.1.21Adopted: 04/23/09Page 2 o
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400.3.3.4b. A mailing address to wh
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400.3.4.25. Responsibilities of ECS
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400.4.2Adopted: 06/14/05ELIZABETH C
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400.4.6project is then entered into
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400.4.109. All persons receiving fu
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400.4.12• Received since 1st of m
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400.5.4Adopted: 06/10/08Amended: 06
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