Policies & Procedures Manual - Elizabeth City State University

400.5.4Adopted: 06/10/08Amended: 06/09/09Page 1 of 5ELIZABETH CITY STATE UNIVERSITYKey Control PolicyPreambleIt is the goal of Elizabeth City State University to provide a safe, comfortable, and secure environmentthat is conducive to learning and research while minimizing occurrences of theft or damage to equipment,furnishings, and other property. In order to ensure authorized entrance to certain facilities, the universitymay issue keys to University faculty, staff, graduate student assistants, students, individuals with anauthorized relationship with the University, and to such authorized non-University persons requiringaccess to University facilities. All keys to University facilities and spaces are the property of ElizabethCity State University, and must be obtained and managed in accordance with this policy. Acceptance ofkeys issued by Elizabeth City State University (ECSU) obligates persons to follow all key control policiesand procedures.I. Possession of University Keys and Authorized Key HoldersThe following classifications of users have the following key control authority and or roles:A. Full-time EPA-Teaching (faculty), SPA and SPA Exempt staff, and EPA Non-Teaching staff mayhave keys issued to them with approval of the respective department head/chairperson, dean, andrespective Senior Administrative Officer.B. Boarding students may have keys issued to them. A documented list of these keys shall bemaintained by the Director of Housing and Residence Life.C. The Director for Facilities Management shall maintain a list of all authorized key holders for eachfacility on the campus.D. The Facilities Management staff and Campus Police shall have the appropriate keys relative totheir personnel function.E. The cost of replacing lost or stolen keys shall be assessed to the key holder.