Policies & Procedures Manual - Elizabeth City State University

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400.4.14Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYRequisition for Allotment1. Before an appropriation shall become available, Elizabeth City State University submits to thedirector a requisition for an allotment of the estimated amount needed during the ensuingquarter. This requisition should be submitted no later than 20 days before the beginning ofeach quarter. The requisitions may be submitted more frequently as the director determinesand should contain details of proposed expenditures as required.2. Request for quarterly allotments must be made on Form BD-601, with the followinginformation:Name of agency.Quarter for which request is made.Fiscal year of quarterChapter of law providing appropriation.Appropriation title.Code of agency.List all purposes in column (1) first section and total shown in summary of purposes on certifiedbudget form BD-307.Show expenditures for same quarter in previous year and present quarter as follows:a. Expenditures actual same quarter last year in column (3).b. Expenditures estimated for present quarter in (4).Show estimated unexpended appropriations at the beginning of quarter for which request is madein column (5). The unexpended in column (5) will be the total appropriations to date and theamount estimated to complete the current year.Show estimated expenditures for the quarter covered by the request in column (6). On the lowerhalf of Form BD-606 show estimates by primary objects.Estimated receipts are to be shown for all quarters called for in columns (3), (4), (5), (6).Receipts for previous must be shown.Show appropriation figures for all quarters.
400.4.143. The form is to be signed by the Vice Chancellor for Business and Finance and the Chancellor.Two copies of the form are to be sent to the Division of State Budget and Management.
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400.1.66) where a donation predicat
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400.1.12Rare ProcedureThis procedur
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400.1.14Adopted: 06/14/05ELIZABETH
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400.1.19Adopted: 06/14/05Check for
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400.1.225. After completing Steps 1
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400.1.22Notice of Award After contr
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400.1.31First Priority to Other Sta
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. Modification to facilities or ren
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400.1.355. Flowersa. Cut flowers, f
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400.1.45final debiting of your univ
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400.1.47AdditionsAdditions increase
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400.1.48Long-Term ConstructionThe l
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400.1.503. Commodity classification
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400.1.52Transfer of Federally Owned
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400.1.56Adopted: 06/14/05New Defini
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400.1.58Adopted: 06/14/05Definition
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400.1.60Adopted: 06/14/05ObjectiveE
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400.1.61Departmental Head's Respons
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ELIZABETH CITY STATE UNIVERSITYChan
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ELIZABETH CITY STATE UNIVERSITYTime
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ELIZABETH CITY STATE UNIVERSITYOSC
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400.3.1.1Adopted: 06/14/05ELIZABETH
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400.3.1.2• provides automated con
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400.3.1.3An individual might have a
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400.3.1.43. The single digit Univer
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400.3.1.53. The following are the p
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400.3.1.6Cash Disbursements40 Direc
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400.3.1.8Adopted: 06/14/05Managemen
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400.3.1.11Adopted: 06/14/05ELIZABET
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