Policies & Procedures Manual - Elizabeth City State University

400.4.14Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYRequisition for Allotment1. Before an appropriation shall become available, Elizabeth City State University submits to thedirector a requisition for an allotment of the estimated amount needed during the ensuingquarter. This requisition should be submitted no later than 20 days before the beginning ofeach quarter. The requisitions may be submitted more frequently as the director determinesand should contain details of proposed expenditures as required.2. Request for quarterly allotments must be made on Form BD-601, with the followinginformation:Name of agency.Quarter for which request is made.Fiscal year of quarterChapter of law providing appropriation.Appropriation title.Code of agency.List all purposes in column (1) first section and total shown in summary of purposes on certifiedbudget form BD-307.Show expenditures for same quarter in previous year and present quarter as follows:a. Expenditures actual same quarter last year in column (3).b. Expenditures estimated for present quarter in (4).Show estimated unexpended appropriations at the beginning of quarter for which request is madein column (5). The unexpended in column (5) will be the total appropriations to date and theamount estimated to complete the current year.Show estimated expenditures for the quarter covered by the request in column (6). On the lowerhalf of Form BD-606 show estimates by primary objects.Estimated receipts are to be shown for all quarters called for in columns (3), (4), (5), (6).Receipts for previous must be shown.Show appropriation figures for all quarters.