Policies & Procedures Manual - Elizabeth City State University

400.4.13Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYDisbursing Accounts In The State Treasury1. Elizabeth City State University has a disbursing account provided in the State Treasury.2. These disbursing accounts have funds credited to them only by State Disbursing Officer'swarrants.3. Checks cannot be paid unless funds have been requisitioned to meet its expenditures.4. Checks must not be released until notice is received from the State Treasurer that funds havebeen deposited to the credit of ECSU.5. The State Treasurer will send all cancelled checks and a statement at the end of each month.6. The disbursing account should be reconciled promptly as soon as cancelled checks andstatements are received.7. If an error is found in the statement such as a check of some other agency charged to theaccount of ECSU, the State Treasurer should be notified immediately so the error may becorrected.