Policies & Procedures Manual - Elizabeth City State University

400.3.4.25. Responsibilities of ECSU Travel OfficeECSU’s travel office shall have the following responsibilities in connection withadministering the program:a. Issuing American Express Credit Applications to ECSU employees who areinterested in participating in the program.b. Transmitting completed credit applications to American Express.c. Disbursing travel charge cards issued by American Express to ECSU employeesparticipating in the program.d. Receiving management reports from American Express listing charges of allECSU employees participating in the program and conducting regular reviews ofthe reports. Notifying Vice Chancellors and other Major Division Heads of anynon-business charges reported by American Express made by employeesparticipating in the program within their respective divisions.6. Discontinuance of Participation in the ProgramUnder either of the following circumstances, the University Travel Office will notifyaffected employees that participation in the program shall be discontinued. Uponreceipt of notice of discontinuation, ECSU employees must return Travel ChargeCards issued under the program to the Travel Office within one (1) business day.a. Separation of ECSU employment by a participant in the program,b. Employee misuse due to personal or non travel related expenses,c. Voluntary surrender of the card by the employee, ord. Making three late payments within a 12-month period. A late payment is definedas payment made 30 days or more after the due date.