Policies & Procedures Manual - Elizabeth City State University

400.3.4.2Adopted: 09/13/05ELIZABETH CITY STATE UNIVERSITYAmerican Express Corporate Travel Card Policy1. PreambleElizabeth City State University (ECSU) participates in a corporate travel charge card program withAmerican Express. Under the program, ECSU employees can apply for American ExpressCorporate Travel charge cards to cover travel costs associated with official business travel. ECSUparticipates in the American Express Corporate Travel card program in an effort to make businesstravel more convenient for its employees and to reduce the need for cash advances.2. Participationa. Participation in the American Express Corporate Travel Card Program is voluntary.b. ECSU employees must satisfy the American Express credit approval process in order to beeligible to participate in the program.3. Limited to Official Business- Travel Related Expensesa. An American Express Travel Card issued under this program is limited exclusively forexpenses related to authorized travel on official state business, such as registration fees, mealsand lodging.4. Responsibility for Chargesa. An ECSU employee who obtains an American Express Travel Card under the program shallbe fully responsible for payment of all charges incurred on the account, unless a CorporateTravel Card is reported as lost or stolen and American Express waives payment of certaincharges. American Express will conduct investigations of corporate cards that are reported aslost or stolen.b. ECSU employees, who are cardholders under the program, will receive billingstatements directly from American Express which shall be payable to AmericanExpress upon receipt.c. Travel Charge cards issued under this program are not guaranteed by ECSU.d. Misuse of the Travel Card shall be grounds for termination of the of the employee’s card.