Policies & Procedures Manual - Elizabeth City State University

400.3.1.14Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYCash Management for Special Events and Athletics1. The persons collecting monies for Special Events and Athletics will be pre-assigned by theoffice of Business and Finance in conjunction with the sponsoring organization.2. A list of recommended personnel should be reviewed and agreed upon with the Office ofBusiness and Finance and the sponsoring organization.3. All tickets (including complimentary) will be verified by the organization sponsoring the eventalong with the Office of Business & Finance.4. All tickets for sale must be ordered and purchased through the University Purchasing officeand secured in the Business and Finance vault. The Business office will be responsible fortickets.5. Tickets will be issued to the sponsoring organization on an event basis and a report of ticketssold and returned will be prepared at the end of the event by the Business & Finance inconjunction with the sponsoring agency.6. At least fourteen (14) days notice should be given to the Office of Business and Finance priorto each event.7. Monies collected must be counted and verified at the end of the event and deposited the nextbusiness day into the appropriate account(s). Monies collected exceeding $1,000 must bedeposited in a overnight depository for safekeeping.8. Concessions- Cash receipts should be counted immediately after the close of the stand. Arecord of the cash count should be given to a representative from the office of Business andFinance and the sponsoring organization. (See #7 for depositing policies).9. To ensure that all monies collected are deposited, a receipt book should always be used whentickets are not being sold.10. Athletics only-CIAA Tournament tickets should be ordered and verified by the Businessoffice prior to public sale and distribution.