Policies & Procedures Manual - Elizabeth City State University

400.3.1.12Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYCash Receipts-CMP1. Elizabeth City State University is a complex organization in which all cash transactions donot occur in one office. The collection of cash is centered in the Cashier's Station but otherareas have been delegated the responsibility and authority to collect cash. These areas arelisted below:Bookstore .......................................... Supply Store ManagerPost Office ........................................ Postal ClerkSecurity ............................................. Security OfficerRegistrar ............................................ SecretaryAdmissions ........................................ SecretaryCopy Center ...................................... Copy Center OperatorAthletics ............................................ SecretaryLyceum ............................................. Various2. The majority of cash receipts are normally received between 2:00 p.m. and 4:00 p.m. daily.Athletic receipts for ticket sales and concessions are usually collected' after the close of thebusiness day. These receipts are stored in a combination-locked safe in the athletic office anddeposited to the Cashier's Station on the next business day.3. Pre-numbered receipts are used for collecting most cash. There are some areas that use cashregisters, logs and tickets as auditable documentation for cash received.4. All areas are required to submit a "Daily Cash Report" to the Cashier's Station each day cashis received.5. All cash and a "Daily Cash Report" must be deposited to the Cashier's Station by 10:00 a.m.on the next business day following the event or transaction.6. Under no circumstance are expenditures_ permitted from cash received.7. The amount of the deposit is verified by the Cashier and an official University receipt isgiven to the depositor.8. Deposits are made to First Union National Bank, ECSU's local depository, by 12:00 p.m.each morning by a University Security officer.NOTE: Monies received in the form of warrants drawn on the State Treasurer shall be depositeddirectly with the State Treasurer and not through the banking system unless otherwiseapproved by the State Treasurer.