Policies & Procedures Manual - Elizabeth City State University

400.3.1.1111. When a disbursement is made, the person receiving the payment must present the originalreceipt and sign a pre-numbered petty cash receipt.12. When most of the petty cash fund has been - depleted, the Cashier presents a summary ofreceipts to the Comptroller for approval. After approval, a reimbursement check is written toreplenish the fund.Cash Advances13. Cash advances are necessary at times, but are restricted to travelers, student activities, newemployees and admission recruiters.14. Cash advances in the form of checks made payable to university employees are utilized forpersons authorized to travel on official school business and for other activities whenpurchase orders are not accepted by the vendors.15. Cash advances are actually, loans made to the requisitioner; hence the requisitioner ispersonally responsible for the total cash advance until the receipts documentingexpenditures are submitted to the accounting office.