Policies & Procedures Manual - Elizabeth City State University

400.3.1.6Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYTransaction Types and Codes1. Input into the FRS is categorized into seven different transaction types. Particular transactionswithin these type categories are tagged with a two-digit transaction code/entry code. Thistransaction code is printed on the transaction portion of the monthly account statement to helpidentify the reason the transaction was processed.2. The various budget transactions for original budget, budget revisions, future year budget, etc.,are identified by transaction codes 20-29.3. Cash receipts are identified by transaction code 30-38. Allotments from appropriations areidentified by transaction code 39.4. Cash disbursements enter the accounts payable system under that system's transaction coderequirements. When they are passed to the accounting system they are given transaction code40. Some cash disbursements and credit' memos are manually entered into the system. Theseare identified by transaction code 41. Cancelled checks are normally identified by transactioncode 43.5. Encumbrance transactions use transaction code 50-59.6. Journal entry transactions are those where both the debit and credit account numbers must beentered since the system cannot determine the accounts to use. The transaction codes used are60.7. Transaction entry codes as they are used on the FBMO90/091 Report are as follows:Budget20 Original Budget Entry21 Revised Budget22 Budget Transfer25 Summarized Budget Transactions26 Prior Year Budget Carried Forward28 Past Year's Budget29 Next Year's BudgetCash Receipts30 Direct Entry to FRS Receipts35 Summarized Receipt Transactions38 Interfaced Receipts39 Allotment Receipts