Policies & Procedures Manual - Elizabeth City State University

More documents

Recommendations

Info

$D:\Disciplinary Action Procedures.wpd - Elizabeth City State University$

400.3.1.53. The following are the principal attributes for the account. They represent variousclassification schemes or indicators which may be used to pull accounts together forreporting needs.• MAP Code• Report Distribution• Memo Bank(s) for Revenue and/or Disbursements• SRS code• Budget code and purpose code for <strong>University</strong> and <strong>State</strong> reporting requirements4. This information is usually printed on reports for "people" identification or is importantbut not used to accumulate dollars for a report. Examples of this follow:• Account title (2 titles are available - 20 character short title and 60 character longtitle)• Name of person or position responsible for account• Old account number for easy corroboration• Report distribution number which determines where the reports are sentAll attributes are available as report selection criteria not just those so classified above.The FRS Data Element Dictionary lists the attributes used by the system and gives a definition ofwhat they are.
400.3.1.6Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYTransaction Types and Codes1. Input into the FRS is categorized into seven different transaction types. Particular transactionswithin these type categories are tagged with a two-digit transaction code/entry code. Thistransaction code is printed on the transaction portion of the monthly account statement to helpidentify the reason the transaction was processed.2. The various budget transactions for original budget, budget revisions, future year budget, etc.,are identified by transaction codes 20-29.3. Cash receipts are identified by transaction code 30-38. Allotments from appropriations areidentified by transaction code 39.4. Cash disbursements enter the accounts payable system under that system's transaction coderequirements. When they are passed to the accounting system they are given transaction code40. Some cash disbursements and credit' memos are manually entered into the system. Theseare identified by transaction code 41. Cancelled checks are normally identified by transactioncode 43.5. Encumbrance transactions use transaction code 50-59.6. Journal entry transactions are those where both the debit and credit account numbers must beentered since the system cannot determine the accounts to use. The transaction codes used are60.7. Transaction entry codes as they are used on the FBMO90/091 Report are as follows:Budget20 Original Budget Entry21 Revised Budget22 Budget Transfer25 Summarized Budget Transactions26 Prior Year Budget Carried Forward28 Past Year's Budget29 Next Year's BudgetCash Receipts30 Direct Entry to FRS Receipts35 Summarized Receipt Transactions38 Interfaced Receipts39 Allotment Receipts
Page 1:
400.1.1Adopted: 06/14/05Amended: 03
Page 4 and 5:
Page 6 and 7:
Page 8 and 9:
400.1.5Adopted: 06/14/05ELIZABETH C
Page 10:
Page 13:
400.1.66) where a donation predicat
Page 16 and 17:
Page 18 and 19:
Page 20 and 21:
Page 22 and 23:
400.1.12Rare ProcedureThis procedur
Page 24 and 25:
400.1.14Adopted: 06/14/05ELIZABETH
Page 26 and 27:
Page 28 and 29:
Page 30 and 31:
400.1.19Adopted: 06/14/05Check for
Page 32 and 33:
Page 34 and 35:
400.1.225. After completing Steps 1
Page 36 and 37:
400.1.22Notice of Award After contr
Page 38 and 39:
Page 40 and 41:
Page 43:
Page 46 and 47:
Page 48 and 49:
Page 50 and 51:
400.1.31First Priority to Other Sta
Page 52 and 53:
Page 54 and 55:
. Modification to facilities or ren
Page 56 and 57:
400.1.355. Flowersa. Cut flowers, f
Page 58 and 59:
Page 60 and 61:
Page 62 and 63:
Page 64 and 65:
Page 66 and 67: 400.1.42Adopted: 06/14/05ELIZABETH
Page 70 and 71: 400.1.45final debiting of your univ
Page 74 and 75: 400.1.47AdditionsAdditions increase
Page 78 and 79: 400.1.48Long-Term ConstructionThe l
Page 82 and 83: 400.1.503. Commodity classification
Page 88: 400.1.52Transfer of Federally Owned
Page 94 and 95: 400.1.56Adopted: 06/14/05New Defini
Page 96 and 97: 400.1.58Adopted: 06/14/05Definition
Page 98 and 99: 400.1.60Adopted: 06/14/05ObjectiveE
Page 100 and 101: 400.1.61Departmental Head's Respons
Page 102 and 103: ELIZABETH CITY STATE UNIVERSITYChan
Page 104 and 105: ELIZABETH CITY STATE UNIVERSITYTime
Page 106 and 107: ELIZABETH CITY STATE UNIVERSITYOSC
Page 108 and 109: 400.3.1.1Adopted: 06/14/05ELIZABETH
Page 110 and 111: 400.3.1.2• provides automated con
Page 112 and 113: 400.3.1.3An individual might have a
Page 114 and 115: 400.3.1.43. The single digit Univer
Page 118 and 119: 400.3.1.6Cash Disbursements40 Direc
Page 120 and 121: 400.3.1.8Adopted: 06/14/05Managemen
Page 124 and 125: 400.3.1.11Adopted: 06/14/05ELIZABET
Page 128 and 129: 19. ECSU has also employed private
Page 132 and 133: 9. Overages, shortages and thefts o
Page 134 and 135: 400.3.1.16Others1. The only checks
Page 136 and 137: 400.3.1.17the State Treasurer in th
Page 142 and 143: 2. Additional Guidance400.3.1.20Dep
Page 144 and 145: 400.3.1.21Adopted: 04/23/09Page 2 o
Page 154 and 155: 400.3.3.4b. A mailing address to wh
Page 158 and 159: 400.3.4.25. Responsibilities of ECS
Page 160 and 161: 400.4.2Adopted: 06/14/05ELIZABETH C
Page 166 and 167:
400.4.6project is then entered into
Page 168 and 169:
Page 170 and 171:
Page 172 and 173:
400.4.109. All persons receiving fu
Page 174 and 175:
Page 176 and 177:
400.4.12• Received since 1st of m
Page 178 and 179:
Page 180 and 181:
Page 182 and 183:
Page 184 and 185:
Page 186 and 187:
Page 188 and 189:
Page 190 and 191:
Page 192 and 193:
Page 194:
show all

Policies & Procedures Manual - Elizabeth City State University

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?