Policies & Procedures Manual - Elizabeth City State University

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400.3.1.2• provides automated controls and edit routines to increase greatly the accuracyof data within the system.• provides the capability to process daily updates which simplifies error locationand correction, account reconciliation and work scheduling, while alsopermitting the data files to be in a current reportable state at all time.
400.3.1.3Adopted: 06/14/05ELIZABETH CITY STATE UNIVERSITYFinancial Reporting Structure1. An account is the basic building block of the FRS. An FRS account contains a broadergrouping of information than is normally found in most accounting systems.An FRS account is a collection of both dollar and descriptive data concerning a particularactivity. An account can be recognized by the following characteristics:• It contains the records for a particular function or activity• It has one primary person responsible for its activity• It has two major kinds of data:1) Descriptive information (called attributes)2) Dollar recordsAccounts can be established for a variety of purposes. For example, an account would beestablished for any of the following purposes:• A balance sheet for an account in the general ledger - A sponsored project• A cost center• A departmental instructional function - A public service function• A service activityA unit might have any number of different accounts, as shown in the example below:• A state supported instructional account• A number of federally or privately funded research projects .• A number of departmental service activitiesA unit might have any number of different accounts for the same basic function, as shown inthe following example:• An instructional function broken down into a number of accounts eachrepresenting a field of interest within the subject
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400.1.1Adopted: 06/14/05Amended: 03
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400.1.5Adopted: 06/14/05ELIZABETH C
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400.1.66) where a donation predicat
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400.1.12Rare ProcedureThis procedur
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400.1.14Adopted: 06/14/05ELIZABETH
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400.1.19Adopted: 06/14/05Check for
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400.1.225. After completing Steps 1
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400.1.22Notice of Award After contr
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400.1.31First Priority to Other Sta
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. Modification to facilities or ren
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400.1.355. Flowersa. Cut flowers, f
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400.4.6project is then entered into
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400.4.109. All persons receiving fu
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400.4.12• Received since 1st of m
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Policies & Procedures Manual - Elizabeth City State University

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