Introduction to Calc - IMG

Creating subtotalsOne of the easiest and most useful tools Calc offers is the subtotals feature. As its namesuggests, subtotals will allow you to break data down into logical groups and calculate subtotalsfor each of those groups.The subtotals feature also leverages Calc's outline functionality so you can analyze summaryinformation and quickly drill down to the details upon which the summaries are built.Let's take a look at how to build a subtotal report.First, select the cells you want to subtotal. Then select the subtotals function from the data menu.Next, select a “group by” column. Calc will create a subtotal for each distinct value in the column.In this example lets group by category. This will group all of the values together for each categoryin the list and create a subtotal.The next step is to tell Calc how to calculate the sub total. In this case we’ll sum all of the entriesin the “Amount” column together for each group. To do this, check the Amount field, then selectsum.Let's add a few more subtotal calculations, let’s create a sum of total cost and a sum of quantity.30