Introduction to Calc - IMG

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Sorting dataCalc has a sort feature that will let you dynamically change the order of data in your spreadsheet.Suppose you want to view the entire sheet ordered by category.First, select the data to sort. Let’s sort the entire sheet by clicking on the upper left area of thegrid. Next, choose the sort option from the data menu.Before defining the sort conditions, display additional sort options by clicking the options tab.For now, let's take a look at the “range contains column labels” checkbox. Because you selectedthe entire sheet, the range does contain column labels. If we leave this box checked Calc willleave the first row alone and rearrange the sort order of all the other rows in the range.In this case, that’s what we want.You'll notice there are lots of other options on this screen. We'll take a closer look at them in thenext example. For now, let's set the sort options by clicking on the sort criteria tab.First, we'll sort the data by category. Then, we'll choose the ascending order option. Ascendingorder will arrange text values in alphabetical order, numeric values would be arranged fromsmallest to largest.Descending order is just the opposite.If all you want to do is to sort the data by category, you could click the OK button now and bedone.Let's take it a step further and apply a second set of sort criteria. What if you wanted to first sortthe data by category then sort the values in each category by another column - by item name forexample.You've already set up the first sort. All that’s left is to set up the second sort. Choose “item” fromthe second list and select ascending order.26
Click the 'OK' button, and you'll see that Calc has sorted the data first by category, then by thesecondary sort criteria – the item name.Filtering dataOne of the toughest things about using a spreadsheet to manage your data is that it's sometimeshard to find the data you want – especially if you're working with a large spreadsheet. Fortunately,Calc offers you the ability to filter your data.Filters let you display only the records that meet certain criteria and hide the rest. How you definethat criteria is up to you.Let's look at an example.The easiest way to filter your data is to use the autofilter feature. To do this, you’ll need to selectthe cells you want to filter. Let’s click the upper left corner of the sheet to select the entireworksheet.Next, select the data menu then choose filter, autofilter.You may see a message stating “The range does not contain column headers. Do you want thefirst line to be used as column header?”In this case, the first line of the selected range functions as a column header so you can click theyes button.Suppose you wanted to only view items that belong to the category of deciduous shrubs.27
Page 1 and 2: Introduction to CalcA spreadsheet s
Page 3 and 4: The rest of the window contains the
Page 5 and 6: 9. Press Enter. The sum, 25, will a
Page 7 and 8: 7. Type the formula =A1+10/B1 + 20.
Page 9 and 10: Enter An Initial Balance:1. Select
Page 11 and 12: When you copy formulas, the cells r
Page 13 and 14: Additional InformationOther Ways Of
Page 15 and 16: The Page Preview Toolbar allows you
Page 17 and 18: 2. Another method to insert a sheet
Page 19 and 20: 1. Click on a column label to selec
Page 21 and 22: 5. Right-click on one of the number
Page 23 and 24: Selecting cellsThere are several wa
Page 25: Horizontal alignment settings deter
Page 29 and 30: Suppose that you wanted to find all
Page 31: Click the OK button and Calc will s

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