Rental Hall Agreement - Nigerian Community in Milwaukee

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2. Payments: Payment of the Security Deposit shall be due at the time of signing to hold the hall for thedate of the event. The Rental Fee is due 21 days prior to the event date. If the date of your event is lessthan 21 days, the entire Rental Fee and Security Deposit is due at the time of signing this agreement.3. Food and Beverage. Renter may use any caterer of their choice.4. Alcohol- Malt beverages, wine and ciders are the only alcohol beverages permitted. If any other alcoholbeverages (hard liquor) are discovered, the event will close immediately and the deposit will be forfeited.NCIM does not have an alcohol license. All alcohol service must be contracted by a licensed andapproved vendor. Serving or consumption of alcohol on the premise without a licensed bartender willresult in forfeiture of the entire Security Deposit ($200.00).(a) BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES.Renter agrees and warrants that there shall be NO CONSUMPTION OF ALCOHOL BY PERSONSUNDER AGE 21. Further, Renter shall monitor all service, if any, of alcohol and specificallyacknowledges that Renter is solely liable for the consumption of any alcohol by any person on thePremises and that such liability shall extend to any aspect regarding the consumption of alcohol.(b) A NCIM representative may ask guests for identification to verify age. NCIM reserves the right to askthe entire party to leave if (1) a minor is consuming alcohol; (2) an adult is providing alcohol to a minor;or (3) a guest or guests appears intoxicated and refuses to leave the Premises.(c) All alcohol must be served by a pre-approved bartender and consumed INSIDE NCCC. No alcoholis permitted anywhere outside of the main building. This includes outside the front door, the parking lot,and rear of building. Only packaged liquor may be consumed. No “punch”, “kool-aid” or any otherdrinks mixed by anyone other than licensed bartenders is allowed.(d) Only persons holding the appropriate liquor licenses and permits and pre-approved by NCIM will beauthorized to dispense alcohol, and only from the bar area.5. Refund Policy. The Refund Policy for cancellations is as follows:At least 30 days before the event:If NCIM can re-book the date, then the Rental Fee and all deposits will be refunded, less a 20% servicecharge. If not, then the entire amount is non-refundable.Less than 30 days before the event:Non-Refundable6. Term of Event. All events including music must end NO LATER THAN 12:00 AM. All guests, renter,and vendors secured by renter SHALL VACATE THE PREMISES BY 12:30 A.M.7. Access to Banquet Hall. All events are on a “first-come first-served” basis. Set-up shall be included inbooking time, unless other arrangements are made in writing directly with NCIM. All Renters, guests,caterers, musicians and vendors shall be out of the Banquet Hall one-half (1/2) hour after the event’sscheduled ending time, unless prior arrangements have been made. A charge of $100.00 per hour, orportion thereof, shall apply for each hour the Banquet Hall is not cleared after an event.8. Renter Responsibility.(a) Renter agrees to be completely responsible for any and all damages which may occur, either as the8/1/2013 2 | P a g e
esult of accidents or intentional acts of Renter, guests, and/or vendors secured by the Renter orNCIM(b) Renter warrants that he/she shall remain ON THE CONFERENCE HALL PREMISES AT ALLTIMES during the Usage Term.(c) Renter shall provide to NCIM certificates of insurance and bonding for any vendor secured byRenter prior to event. The Renter shall furnish a proof of liability insurance certificate wherein it addsNCIM to its liability policy through the use of an Additional Insured Endorsement. This certificate isdue to NCIM thirty (30) days before the scheduled event9. Indemnity. Renter covenants at all times to hold harmless NCIM and its agents from and against allloss, liability, cost or damages that may occur or be claimed with respect to any person or persons,corporation, property or chattels, on or about the Banquet Hall, or to the property itself resulting fromany act done, or omission by or through the Renter, its agents, contractors, employees, invitees, or anyperson on the Premises by reason of the Renter’s use or occupancy or resulting from Renter’s non-use,or possession of said property and any and all loss, costs, liability, or expense resulting there from; andat all times to maintain said Banquet Hall Premises and the surrounding property, in a safe and carefulmanner.10. Miscellaneous.(a) All tables must be covered with linens or plastic table clothes.(b)No smoking inside of any part of the hall or building facility.(c) Building is handicapped accessible.(d) There shall be no rice, confetti, birdseed, bubbles, etc, thrown or used in the hall or on the premises.Music must end by 12:00 AM. Hall must be clear of guests, caterer, and entertainment by 12:30 AM.11. Inspection. .Renter should inspect facility when they arrive and report any problematic situationsimmediately to NCIM. If you see a problem or situation that you feel you could be charged for later anddo not report it immediately, we will have no choice but to assume it occurred during your rentalperiod.12. Cleanup. Clean up of NCCC will be completed no later than one-half (1/2) hour after the end of thescheduled time. Renter or its agent shall adhere to the following instructions for clean-up of the facility.(a) Banquet Hall: Table trash, cups, plates, plastic ware, cake, food, decorations, etc. will be gathered andplaced in trash bags. All cups will be emptied into the sinks before being placed in the trash bags.(b) Restroom: Trash will be picked up from the restroom floors.(c) Outdoors: Trash will be picked up outside the building. Cigarette butts, cups, miscellaneous itemsleft outside shall be disposed of in proper receptacles (not in planters or flower beds).(d) Kitchen/Bar Area: The kitchen is to be left as it was found.(e) If spills, food droppings, or other similar incidents (Ex: illness) occur, please clean it up immediately.Do NOT wait until the end of the event. Any major incidents that cannot be handled easily and fully orthat leave evidence behind should be reported immediately. Failure to do so may result in the Renterbeing held financially responsible for its remedy after the fact.Any necessary clean-up by NCIM of any items (a) through (e) will be charged and withheld from thedeposit. NCIM will dispose of the bags of trash and will sweep the carpet for the next event.13. Decorations. Renter agrees that decorations shall NOT be attached to the walls, ceilings, existing walldecorations, woodwork, ceiling fixtures, window treatments, by use of nails, scotch tape, staples, etc.8/1/2013 3 | P a g e
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Rental Hall Agreement - Nigerian Community in Milwaukee

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