REQUEST FOR QUOTATION - GAIL (India)

RFQ No.: GAIL/AB/06/733/3300007249/KKDDated : 21.01.2006The maintenance contract shall be valid for a period of 02 (two) year from the date of FOI, The date of start of workshall be reckoned from 7th date of issue of FOI.These 7 days shall be considered as mobilization period.41. CONTRACTOR DEFAULTThe CONTRACTOR becomes defaulter on the following conditions41.1 If the party fails to repair single fault/cut and make the OFC link available within 24 hours.41.2 Improper maintenance resulting in down time / consumables/loss of parts.41.3 Loss or damage to owner#s property due to the acts of Contractor.41.4 In the event GAIL receive notice from any statutory authorities or from external agencies on account ofloss/damage to their property due to the acts of Contractor42. CONDITIONS FOR TERMINATION:A) GAIL may terminate the contract if the CONTRACTOR has defaulted more than three times and get the work doneat risk and cost of the CONTRACTOR. No separate notice shall be issued to the CONTRACTOR for getting the jobdone at his cost and risk. The CPBG of the contractor shall also be liable for forfeiture in case of defaulter more thanthree times. The cost accrued by GAIL to get the job done from the third party shall also be recovered from thecontractor (The party to whom the basic order is placed) . This shall be binding on the contractor.B) Not withstanding anything contained elsewhere, the GAIL may at any time at it#s discretion terminate the contractor part of contract by giving 30 days notice in writing to the contractor without assigning any reason.43. PROVISION FOR ADDITION/DELETION FOR MAINTENANCE OF OFC LinkFor the maintenance purposes in the event of addition/deletion of the OFC link to the existing network, the paymentshall be made as per the following:The total retention fee quoted by the CONTRACTOR shall be divided by total OFC length mentioned underjurisdiction (as per "Annexure-A") to calculate retention fee for one Kilometer, which shall then be multiplied by thelength of OFC link (added/deleted) to calculate the Retention fee for the new/deleted link.The payment against the consumables for the new OFC link shall be paid on actual basis to the CONTRACTOR for thechanged scope.44. RECORD OF FAULT/REPAIR TIME:Repair Time: Time taken by the contractor from the time of lodging the complaint to the representative of thecontractor over telephone/mobile phone by NMC/EIC/SIC of GAIL up to the time of restoration of end to end traffic(OFC link/DWDM/SDH link/links etc) after rectification of OFC cuts/faults. The repair time of the OFC faultsmonthly wise shall be circulated section #wise from NMC-Noida by 3rd of every month and the downtime is strictly asper the report of NMC-Noida.To have proper co-ordination for every OFC fault the down-time circulated by NMC-Noida on daily basis need to bedeliberated if required and the cumulative monthly Repair time as mentioned above will be made based on DPR and ifany modification is required it is to be done in co-ordination with NMC-Noida.45. TERMS OF PAYMENT:The payment shall be made against monthly RA bill subject to submission of CPBG for 10 % of the total order valueand statutory deductions as applicable. The payment for Monthly bills submitted by the contractor shall be madeagainst theactual work done on the basis of OFC faults attended by the contractor after completion of work duly accepted andcertified by the Engineer-In-Charge. The payment shall be released within 15 days of submission of duly completedbill.The CONTRACTOR shall be paid monthly retention charges as per SOR-A, the consumables & for OFC restorationwork along the P/L shall be paid quarterly as per SOR-B for respective sections subject to submission of permanentrestoration certificate of fault occurred during period, jointly signed by GAIL#s & contractor#s representatives.No payment shall be made without submission of CPBG and execution of agreement.(A) Retention Fees (For restoration of OFC faults along the non P/L routes only):Payment against monthly retention fee as per the respective SOR shall be released to the Contractor on monthly basiswithin 15 days after receipt of invoice from the Contractor.The amount against the Retention fee is dependent upon the total Repair Time taken by the Contractor for therestoration of OFC link cut/faults occurred during the month per Maintenance Station (retention amount as well ascumulative downtime is applicable only for non pipeline OFC route ). Accordingly, the value of the Retention fee perthe month shall be decided as per the following:I) There shall be no reduction in the retention amount on repair of each OFC cut within 04 hours.II) Restoration time above 4 Hours shall attract reduction in retention amount which shall be as below #a) Beyond 4 hours and within 6 hours , a reduction in retention amount of Rs 1000/- shall be applicable.b) Beyond 6 hours and within 8 hours , a reduction in retention amount of Rs 2000/- shall be applicable.c) Beyond 8 hours and within 10 hours , a reduction in retention amount of Rs 3000/- shall be applicable.d) Beyond 10 hours and within 12 hours , a reduction in retention amount of Rs 4000/- shall be applicable.e) Beyond 12 hours and within 14 hours , a reduction in retention amount of Rs 5000/- shall be applicable.f) Beyond 14 hours and within 16 hours , a reduction in retention amount of Rs 6000/- shall be applicable.