REQUEST FOR QUOTATION - GAIL (India)

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RFQ No.: GAIL/AB/06/733/3300007249/KKDDated : 21.01.2006Other Contractual Stipulations:1. Bids are invited under SINGLE STAGE TWO BID SYSTEM.Bids should be submitted separately in two partsin sealed envelopes super scribed with the above RFQ/Bid Document number, Bid due date & time, items of supplyand nature of bid (unpriced, priced).The bid shall be submitted to:Manager (C&P), GAIL(India) Ltd., Aburoad -307026, Dist. Sirohi (Rajasthan). Phone -02974-225188. mail-id:kkdhiran@gail.co.inThe documents pertaining to BEC & EMD shall be submitted in Part I of the bid & Part II of the bid shall only containprices duly filled up, signed & stamped and nothing else. Both the envelopes shall be clearly mentioned with our RFQno., PART I OR PART II, due date & complete address of GAIL.2. The taxes if any shall be quoted separately in percentage(%) only. If nothing is mentioned, it shall be presumedthat the prices are inclusive of all taxes & duties etc.3. Holding account with HDFC/ICICI is preferred for e-payment.4. The bidders are advised to go through the document completely and if there is any query, the same may beraised/ get clarified through mail or fax. GAIL shall not raise and shall not accept any query after submission of bid andthe offer shall be evaluated on the basis of quoted parameters.5. Bidders are advised to depute their authorized representative to join the technical bid opening on 04.02.2006 at1600 hrs. and for opening of price bids, separate communication shall be sent to techno-commercially acceptablebidders only.6. The GCC is attached in our tender document posted on website. our website is gailonlin.com. The bidders areadvised to download the GCC & submit the same along with their offer duly accepted signed & stamped without anydeviation.8. Rejection Criteria - Non acceptance/ deviation to the terms & conditions mentioned in the request for quotationshall lead to rejection of the bid:i. Firm Price - Prices should be firm without escalation.ii. EMD/ Bid Bond -Non submission of EMDiii. Scope of Work - To be accepted as per RFQiv. Price Schedule -Should be quoted only as per SORv. Completion Schedule - To be accepted as per RFQvi. Period of Validity of bid - To be accepted as per RFQvii. Price Reduction Schedule - To be accepted as per RFQviii. Performance Bank Guarantee/ Security Deposit -To be submitted as per RFQ/ LOA/PO termsix. Defect Liability Period - To be accepted as per RFQx. Arbitration/ Resolution of dispute - To be accepted as per RFQxi. Force Majure - To be accepted as per RFQxii. Applicable Laws - To be accepted as per RFQxiii. EPF Registration in case of Domestic bidder - To be accepted as per RFQxiv. Any other condition specifically mentioned in the tender documents elsewhere that non-compliance of theclause lead to rejection of the bid - To be accepted as per RFQ9. BID COMPARISON:Bids shall be compared on overall basis.9. VENDOR/CONTRACTOR REGISTRATION: The vendors/contractors who are not registered with GAIL andhave not been sent/issued the hard copy of the RFQ/tender document and are submitting their offers through GAIL'swebsite reference shall provide the following information on their letterhead alongwith a blank cancelled cheque:AA) Party NameBB) Bank's NameCC) Branch NameDD) Branch CodeEE) Account typeFF) Account no.GG) PAN No.HH) CST/LST No.II) TIN No.JJ) ECC No.KK) Fax No.LL) E-mail IdMM) Telephone No.It is preferred that ICICI/HDFC bank details shall be provided.
RFQ No.: GAIL/AB/06/733/3300007249/KKDDated : 21.01.2006General Conditions of Contract :attachedSpecial Conditions of Contract :SCOPE OF WORK1. INTRODUCTION:GAIL TEL is a business unit of GAIL responsible for leasing out bandwidth on commercial basis to the externalagencies over GAIL#s own telecom network. For the same, GAIL has obtained Category II Infrastructure License(IP-II), ISP & IP-I in the Telecom Sector.GAIL is India#s leading gas company, among the top ten companies in India today. It has an unmatched pipelineinfrastructure of over 6000 Km length, along which an integrated dedicated telecom network is in operation.Presently, GAIL has approximately 8200 Km OFC networks, which is already in operation for fulfilling captiverequirements as well for leasing out the bandwidth on commercial basis.6/12/24 fiber OF Cable has been laid in the 40 mm (OD) HDPE Pipe in GAIL#s cross-country OFC routes. DifferentOFC based systems (PDH, SDH and DWDM) have been established and functional on these Optical fibers.To maintain high availability of services along its telecom networks, GAIL intends to engage agencies for maintainingthe Optical Fiber Cable (OFC) laid between one node to other node as per the information mentioned elsewhere in thebid document. The node is the place where OFC equipments are installed.2. JURISDICTION:The jurisdiction of maintenance of OFC covers the GAIL#s OFC routes along the Pipeline and other than pipeline. Thedetails of the jurisdiction (pipeline & non-pipeline sections) are available at #Annexure-A#.OFC maintenance contractor will be hired for each maintenance section of OFC jurisdiction. Under the contract thecontractor will be responsible for maintaining the OFC along non-pipeline route on retention basis for which thepreventive and break down maintenance has to be carried out. The detailed scope of work is described elsewhere in thetender.There shall be pipeline route under the jurisdiction of maintenance section and the OFC is to be repaired by the samecontractor hired for maintaining non-pipeline route OFC, the scheme of repair is per cut basis. The particulars ofpipeline route per maintenance section are as per the jurisdiction plan. The repair cost is to be quoted in SOR-B and therepair time is to be fixed at respective location mentioned elsewhere in the tender.3. WORK DESCRIPTION:GAILTEL intends to award a contract to reputed CONTRACTOR who is financially and technically strong toundertake various activities required to maintain & ensure OFC connectivity in the physical layer for differenthops/stations along the pipeline routes & utility corridors like: National High ways, State high ways & inside the cityareas.The CONTRACTOR shall be responsible for the maintenance of the said OFC network in the physical layer to ensurethe OFC Network availability of highest order, considering there is no failure in the equipment level of the network.This shall include but not limited to undertake all required preventive measures of the OFC route, rectification of faultsand restoration jobs required achieving the OFC link availability of highest order.4. DETAILED SCOPE OF WORK:The scope of work shall include but not limited to the following for the maintenance of OFC network in the physicallayer (up to the level of Fibre Termination Closure) of GAIL#s telecom network as mentioned under #Annexure-A#:4.1 The CONTRACTOR shall undertake all preventive measures with the information to respective EIC#s formaintaining the end-to-end continuity of OFC cable, which shall include but not limited to the following:- Regular surveillance of OFC route along the road (Non-P/L OFC routes) to have proactive check to prevent OFC linkdisruptions.- Monitoring of jobs undertaken by other agencies in the vicinity of GAIL#s fibre network to ensure the safety ofGAIL#s OFC cable.- Attending to / safe-guarding against any signs of damage or potential damage of GAIL#s OFC network (Non P/Lroute only).- Attending breakdown maintenance within minimum time period. The preventive maintenance should be carried outwith prior approval and during planned shutdown period only granted by NMC. The additional shutdown is notguaranteed as number of customer#s traffic will be in operation.4.2 Collecting information & accordingly, coordinate with other agencies before the execution of work, who shall carryout any OFC laying/maintenance job in the vicinity of GAIL#s OFC route, to safe-guard against the damages toGAIL#s OFC cable. The contractor shall effectively co-ordinate with other agencies working along the GAIL#s OFC
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REQUEST FOR QUOTATION - GAIL (India)

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