Annual Report 2009 - Chartered Institute of Arbitrators

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Annual Report 2009We made progress on scholarships to be introduced in 2010.Two highly successful academic events; the second annualMediation Symposium, with Lord Woolf as keynote speaker,and the reintroduction of the Alexander Lecture with a dualperformance by Sir Phillip Otton and Michael Beloff QC onsports arbitration in Lords’ Conference Centre both made asignificant impact, raising the Chartered Institute’s visibilityand stature to their different audiences. Both events will, wehope, become annual occasions. We again supported boththe ICC Mediation Competition in Paris in February and theVis Moots in both Vienna and Hong Kong, the latter of coursehosted magnificently by the East Asia Branch.Aaron Hudson-Tyreman, Director of Research andDevelopment and his team put in a great deal of hard anddedicated work to bring all these projects to fruition. TheJournal, as ever, was extremely highly valued by members,continuing under the wise editorial guidance of ProfessorDerek Roebuck. I must also mention here the Practice andStandards Committee which continues to produce guidanceand other material of the highest standard under theChairmanship of Alan Limbury which we in the Executivehave been able to use to good effect in promoting andmarketing the Institute throughout the world.The Mediation Fellowship Pathway finally came on stream. Ittook longer than intended, but I hope it will now prove to bea real attraction to senior mediators to join the Institute. Thetender for our core mediation training contract was issued inSeptember; the healthy interest from providers was anencouraging sign of our attractiveness in the mediation trainingmarket. At the year end we had reduced the bidders to afinal short list and, as I write, a sole preferred bidder has beenapproved by the Board of Management.Tony Marks coped admirably through what became anexceptionally busy year for the legal services team, with issuesrelating to the establishment of new branches and branchelection requirements relating to six branches provingunexpectedly complicated. However, this work usefully informedour ongoing revision of the Institute Regulations. Tony wasalso heavily involved in supporting the Panel ManagementGroup’s launch of the Panel Appointments Certificate Scheme.By the end of the year, approximately 550 members of thethree panels had successfully completed their profile on theneutrals database and received their certificates, though 250individual members had not, and were being sought outindividually. Despite some initial technical teething problems,the PACs have certainly improved the efficiency and reliabilityof presidential appointments.A major initiative to increase the visibility of the panels beganwith a joint meeting of IDRS Ltd and the Executive in September.This will be a lengthy process but the initiative is underway.Tony was also involved in the launch during the year of theYorkshire Arbitration Scheme, designed by the North EastBranch with input and guidance from the PMG and the legalteam and with the aim, in part, to address the “catch 22” ofhow non-lawyer arbitrator Fellows in particular achieve thepractice requirements for Chartered status. We encourageall branches to consider whether they too might produce alocal panel scheme on similar lines, subject to appropriatementoring and with the Institute’s prior authorisation.All in all, a busy and productive year. I thanked my teamearlier in this report for their indispensable part in achievingthat result for the Institute. We said farewell in August to MikeBull, who had been our Assistant Accountant for ten years.We welcomed Goran Mitrovic in August, in a new post asfinancial controller, part of our preparations for the retirementin early 2010 of Malcom McMullan, our Finance andAdministration Director, after ten years in the role. Malcomwill be quite irreplaceable as a calm, wise and steadyinginfluence on the governance and Executive, from Trusteesdownwards. I thank him personally for all his help and support.We wish him well in retirement, somewhat relieved that hewill be popping in as a consultant as the new admin teamsettles in.This will be the first time recently that we have been able tofill posts by internal promotion. Clare Hughes will take over asDirector of Administration and Finance, following her highlysuccessful tenure running our room hire business, whoseturnover has increased by 450 per cent since 2004 (and therest of the administration). Room hire has been a largelyunsung achievement of Bloomsbury Square: a businessdeveloped entirely by word-of-mouth marketing, and sosuccessful that we have had to hive it off as a commercialbusiness, but with the Institute retaining its profits. Clare andGiles Andrews, promoted to take over Clare’s administrationrole, deserve a particular vote of thanks for all they haveachieved.The Executive was sad to see the departure at the end ofthe year of Peter Rees QC as Chairman of the Board ofManagement, after two very productive years with him at thehelm. Fortunately, he will remain in contact, not least througha major conference currently being planned for 2011 ofwhich he will be on the organising team. David Cornes, oneof our two mediation representatives on the Board ofManagement, also resigned. His part in pushing forward ourmediation aspirations was quite outstanding and theInstitute owes him a deep debt of gratitude.■Page 14CIArb Annual Report 2009: Reports from the Boards, Committees and Executive – Executive
Annual Report 2009MINUTES OF THE NINETY FIFTH ANNUAL GENERAL MEETING 2009Held at The International Arbitration and Mediation Centre, 12 Bloomsbury Square, London WC1A 2LP onThursday 14 May 2009 at 6.15pm.Present:Mr John Campbell QC, President of the Institute (in the Chair).There were 47 members present at the meeting, who werewelcomed by the President.The Director General read the Notice convening the AnnualGeneral Meeting.1 Apologies for absenceThere were apologies from 21 members.2 To adopt the Trustees’ Annual Report andAccounts for the year ended 31 December 2008.The President read out the motion to adopt the FinancialStatements of the Institute for the year ended 31 December2008.The Honorary Treasurer briefly commented on the result for2008.The Institute's total income for the year was £6.5 million, anincrease of £1.5 million or more than 30 per cent up on 2007.Membership income is up by £385k on 2007. Membershipnumbers increased from 11,142 at the end of 2007 to 11,463at the end of 2008. The branches’ income from membershipactivities increased by £175k in the year. The Appointmentand Scheme Administration Fees increased by £671k or 50per cent in the year. This was mainly due to IDRS Ltd whichincreased its income by 54 per cent over 2007.The Hon Treasurer was pleased to report that Education andTraining went from £870k to £1,189k, an increase of 37 percent.Finally, the Room Hire business at Bloomsbury Square hadanother very busy year and achieved income of £511k, anincrease of just over 50 per cent.On the cost side, the Institute’s operating costs increased inthe year by £1.1 million or 22 per cent which is significantlyless than increase in income. The main reason for theincrease was the increased level of activity.With regards to the investment portfolio, the HonoraryTreasurer stated that the Institute was not immune to thestock market falls around the world and the Institute’sinvestment portfolio had an unrealised loss of £158k, whichequates to a reduction of about 32 per cent which is slightlyless than the fall in the year in the FTSE All Share Index.The Honorary Treasurer asked the members if there wereany questions.Mr Dundas asked if the Institute’s offices had been valuedrecently. Mr McMullan informed the meeting that a valuationwas carried out 18 months ago and Mr Michael Baker fromBH2 (the Institute’s property agents) valued the building at£5.5 million.The President informed the meeting that this would be MrMcMullan’s last annual general meeting as he retires in April2010. He took this opportunity to thank Mr McMullan for allhis hard work and efforts for the Institute.As there were no further questions, the motion was proposedby Mr Hew Dundas and seconded by Mr Colin Wall.The President invited adoption of the Trustees Annual Reportand Accounts by a show of hands. These were adoptedunanimously.3 To adopt the Annual Report of the Institute inrespect of the year ended 31 December 2008(including the Minutes of the AGM held on the 8May 2008)The President moved for adoption of the Annual Report ofthe Institute in respect of the year ended 31 December 2008including the Minutes of the AGM held on the 8 May 2008.The President invited the adoption of the Annual Report andAccounts by a show of hands. These were adoptedunanimously.4 To authorise the Trustees to fix the remunerationof the auditors.Mr Roy Sherlock proposed and Mr Peter Rees secondedthe motion to fix the remuneration of the auditors.The President invited the adoption to authorise the Trusteesto fix the remuneration of the auditors by a show of hands.This was carried unanimously.5 Close of meetingThe President then closed the formal part of the meeting at6.50pm.■CIArb Annual Report 2009: Minutes of the Ninety Fourth Annual General Meeting 2008Page 15
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