2006-2007 Annual Report - Santa Rosa County

aThe county website receivesbetween 1.7 to over 2million hits a month.Public• Received $30,000 Grant from the US Census Bureau and the Florida LUCA (LocalUpdate of Census Addresses) Program for preparatory work for the 2010 Census. Ourgoal is to ensure accurate and complete address information is reported the USCensus Bureau for all addresses in Santa Rosa County, including the cities of GulfBreeze, Milton and the Town of Jay.• Over 500,000 document pages, plats, and building plans have been scanned into thecounty’s document imaging system. The computer/GIS department is tying countydata to the county document imaging system and to the county’s GIS mappingsystem which provides a powerful trio of information to county management andemployees.• Over 100,000 structure points have been added to the county’s GIS base structurelayer which also augments 9-1-1 dispatchers ability to assist emergency vehicledispatch routing.InformationThe Public Information Officer is responsible for promoting awareness of thecounty’s mission, programs, policies and initiatives to Santa Rosa County residentsand the media. Our goal is to use a comprehensive approach to inform andempower citizens and enhance community awareness by means of media relations,public education tools and timely crisis communication.Fiscal Year 2006/2007 HighlightsJoy TsubookaPublic InformationOfficer4499 Pine Forest RoadMilton, FL 32583(850) 983-5254 Office(850)983-5248 Faxjoyt@santarosa.fl.gov• Responded to over 300 media requests.• Answered more than 150 citizen questions.• Issued over 150 press releases to local media regarding public safety and topromote awareness of county meetings, services and programs.• Provided support to all county departments, fire departments, and otherconstitutional offices and public organizations on a limited basis.• Responded on scene to wild and structure fires, accidents and weather events.• Created crisis communication handbook and trained staff from otherdepartments to assist in times of disasters.• Met with community organization representatives to coordinate communicationduring times of disaster and created a handbook for their use during EOCactivation.• Worked with emergency management to create a dedicated media room to helpfacilitate communication during disasters.• Organized and/or assisted county and state organizations with special events.• Initiated monthly meetings with county staff and the county administrator todiscuss county issues and solicit ideas on how to work more efficiently andeffectively.• Developed employee newsletter to help keep staff informed of county programsand services so they can, in turn, offer better customer service to citizens.• Reduced operating budget by 39 percent over the previous fiscal year byexamining program needs and better use of current technology.38