Indoor World Archery Championships BID Questionnaire ... - FITA

Indoor World Archery ChampionshipsBID Questionnaire& Information DocumentPlease find enclosed the bidding questionnaire for the Indoor World Archery Championships. The Bidding association understands thatthe information included in this questionnaire is binding for the host organizer and that FITA will not allow any changes in relation tofees or costs unless they can be justified by exchange rate differences or inflation. Furthermore this questionnaire will become anintegral part of the Organisers agreement. All amounts should be expressed in USD.FITA appreciates your association's interest in bidding for the 2012 Indoor Archery WorldChampionship.(Indoor Target Archery)Please fill in the information requested below and include it with your bid proposal:1. Name of bidding Association or OrganizationUSA Archery & National Field Archery Association of the United States, Inc.2. CoordinatesAddress : 711 N. Tejon St., Colorado Springs, CO 80903 USATelephone : Main Office: 719-866-4576; Denise: 801-737-1917Fax : 719-632-47333. Specific date proposed Sunday, February 5-Thursday, February 9, 2012Does this date conflict with any known national championship or international FITA sanctionedtournament?Yes ___No XIf yes, please list:1 Version 1.0

Does this date conflict with any other major International event in your county (e.g. WorldAthletics Championships, Multi Sport Games, …)Yes ___No XIf yes, please list:4. Motivation for hosting eventWhat is your principal motivation for hosting the Indoor World Archery Championships?To promote and perpetuate the Sport of Archery through a joint effort of USA Archery & NFAAand expose US archers to the format of FITA.What would be the impact and legacy for your City/Region of hosting the World Championships?The World Championship will compliment the Vegas Shoot and grow target/tournament archeryas whole. The exposure and credibility of FITA will help archery not only in Las Vegas but in theentire US.5. City proposed for championship Las Vegas, Nevada USA5. Name and distance of closest airport Las Vegas (McCarren) InternationalIs this an international airport YesIf Yes, please provide the number of countries reached from:# of countries connected with direct flights from same continent: ___________# of countries connected with direct flights from different continent: ____________If no, please provide details on closest international airport and how you foresee transportationfrom international airport to the host cityMcCarren airport is a very international-friendly airport.2 Version 1.0

6. What type of transportation be provided from airport to hotel?Shuttles, Taxi, Bus and LimousineDescribe the type of busses or cars that are planned to be usedAdequateWhat is the cost of a taxi from the airport to the City$15-28 USWill the cost of transportation from airport to hotel be included in the entry fee ? YesIf No what is the estimated cost ___________________________________7. Entry fee for tournament per individual competitor $180.00 USEntry fee for tournament per team official $120.00 USAny other charges? (explain) ____________________________________________________Note:FITA Council at the request of Congress has established a maximum entry fee for officials andparticipants. This entry fee is 150 Euro for athletes and 100 Euro for officials. No Team entryfee can be asked to the teams.What is included in the entry feeShooting Registration Fee, Credentials, transportation to and from airport3 Version 1.0

single room $60.00-85.00 double room $60.00-85.00 triple room Addl $20.00 dormitory(indicate priceper person andumber ofpersons)Is the cost of mealsincludedNABreakfast NLunch NDinner NIf no what is the cost Breakfast $6-12 Lunch $6-12 dinner $10 and upBreakfast Y/NLunch Y/NDinner Y/NBreakfast Y/NLunch Y/NDinner Y/NWhat other services Everythingare available in hotel?Parking? Y/N Cost: NO Y/N Cost________ Y/N Cost________Internet ? Y/N Cost: Pkg Y/N Cost________ Y/N Cost________Laundry? Y/N Cost: Y/N Cost________ Y/N Cost________Varies______11. Has an initial agreement been signed with the hotels or the tourist board having a fixed pricefor the year of the event?YesIf no when is such agreement to be signed: ______________________________12. Venue LayoutDescribe concept of Qualification /Eliminations Round Venue.We will be using the Exhibit Hall (all rooms ABCD) this will hold a minimum of 120 target butts5 Version 1.0

Please Indicate measurements of Qualification Round/Eliminations Round Field °What type of lights are being used in the hall?Are there special lights on each target and how are they positioned? YesWidth: _____________ mLength : _____ mEstimated Number of Targets for competition 120 (for 2m lanes)Will there be stands for the qualification Round: YesIf Yes, how many spectator stands and please indicated position of mapAre there any pillars in the hall that prevent visibility? NoWhat type of video screen do you intend to use (please indicate type, resolution and size)? ESDF& In House6 Version 1.0

Is the practice field separate from the Competition Field YesWhat type of lights are being used in the hall?Are there special lights on each target and how are they positioned? YesPractice Field 50 Target ButtsWidth: _____________ mLength : _____ mEstimated Number of Targets for Practice Field 50 (Width of lanes)From how many days prior to the competition the practice field will be available? __ days7 Version 1.0

What is the concept for the finalsThe finals will be held in the Arena—this will accommodate 50 Target Butts and Seat 3000 inarena style seating. Please see the outline on southpointcasino.com. convention venue.Please provide pictures and layout of area to be used for finalsWhat type of lights are being used in the hall?Are there special lights on each target and how are they positioned?From what date the venue for Finals will be available? _______ days prior to finals# of days venue will be used: ____ days# of spectators and type of grandstands to be used:8 Version 1.0

12.Services available forcompetitorsCompetitionfield (qual. +Elim)Finals FieldPractice fieldYES NO YES NO YES NOEquipment repair booth X X XFirst aid on field X XFood to purchase at field X XWater on field X X XSoft drinks on field X X X# of Restrooms available on filed AdequateEquipment Storage Area X X XAccess for wheelchairs X X XWill the athletes’ rest area belarge enough for all the athletesand officials in case of inclementweatherXPlease describe the athletes’ rest area:13. You agree to pay transportation costs and all local living expenses for International Judgesand Technical Delegates?YesDo you prefer to agree on a fixed lump sum to be paid to FITA or do you prefer to book the ticketsyourself? Lump Sum14. Who will conduct the doping control USADAPlease list the name of the WADA Accredited doping control lab and its location USADA15. Do you plan an opening ceremony? Yes X No ___If Yes, please explain the conceptVegas Style Entertainment and Celebrities9 Version 1.0

CoordinatesAddress :Telephone :Fax :17. What is the material used for target mats? (Stramit or other hard straw materials are nolonger allowed for World Championships) ________________________________________Are the mats approved by FITA? Yes X No ___Manufactured by: Danage or Danage StyleCoordinatesAddress :Telephone :Fax :If not a commonly used mat, please list the major FITA Star or championship tournamentswhere the same mat was used: _________________________________________________18. Official FITA target faces must be used for all FITA Championships. What brand of licensedtarget faces will be used? Maple Leaf19. Will there be office space for FITA officials and judges near the competition field?Yes XNo ___20. Will you provide at no-charge 14 single hotel rooms at the headquarters hotel be available forFITA officers and FITA Event Team( President, Secretary General, Event Director, 11 peopleof the TV and results team)?Yes XNo ___21.What is your promotional plan for the championships?Advertising, Web Sites, Magazines. Facebook, Twitter10 Version 1.0

22. What is your initial budget: Please see attached budgetTotal Income: _____________________ USD/EURTotal Expenses: ____________________ USD/EUR% of income coming from: a combination of USA Archery, NFAA and Easton FoundationNational government: ______%City:______%Region /State:______%Ticket Sales:______%Local Sponsors:______%Entry Fees:______%Hotel Accommodation: ______%Merchandising:______%Exhibitors Village______%Food & Beverage______%23. Will the Bidding Association/Organization be the Organizing Committee? Yes X No ___If not, who will be the Organizing Committee? ______________________________________FITA must approve the Organizing Committee if it is not the FITA Member Association.24. Who will be the Active Director or President of the Organizing Committee? Denise Parker &Bruce Cull25. List other tournaments organized by the tournament organization director in the past:Denise Parker – Assisted in organization of World Cup in Ogden and many national eventsBruce Cull – Organized the World Cup Archery Challenge and many national events26 Are there any laws or regulations that could cause issues with the importation and exportationof bows & arrows? NoIf Yes please provide details27. Liability insurance must be paid for by organizer. See organizer's agreement. FITA will havegeneral policy that will be less cost for the organizers than a separate policy.28 How will the organizers care for ill athletes or officials who arrive from a country withoutadequate insurance and whose team have no money to pay for the medical expenses?Hospitals & Clinics within 5 miles11 Version 1.0

29. Television rights are owned by FITA and are assigned to a production company. Alltelevision arrangements should be coordinated with the FITA assigned producer. Seeorganizer's agreement. However what are your relations with the national televisioncompanies and have you had them produce events before. Whenever possible FITA triesto coproduce with the national television station and share resources:Please provide details of Archery on TV in the last 4 years30. Organizer must allow athletes and officials from all FITA Member Associations to enter theircountry on equal terms. All FITA Member Associations must have the right to use theirnational or FITA approved flag and anthem.Does your country restrict entry of persons from any FITA member country?Yes ___No - However, some countries have extensive VISA application processesIf yes, please list any countries excluded31. Will all FITA member countries be able to march with their country (or FITA approved) flag,carry a placard with their country (or FITA approved) name, wear their country uniform withcountry name, and play their anthem if they win a gold medal?Yes XNo ___If no, please list exceptions and explainPlease furnish a signed letter from your appropriate government official to confirm the answers tothe above two questions.12 Version 1.0

33. What is your media plan?Promotion will primarily be done within the U.S. archery community.How many articles have been published on Archery activities in the last 2 years in your country?34. Where do you plan to recruit volunteers—Are own members and staffFrom Local Clubs: Y/NPlease indicated number of clubs: __________Number of archers in a 100km radius around the City: _______From other Major events in the City in the last 2 yearsPlease indicated major eventsY/NPlease submit the following with the questionnaire:(a) Letters of support from your National Olympic Committee, Sports Minister, and the cityin which you intend to hold the tournament.NOTE: If the bidding Organization/Association is not the FITA Member Association, asupport letter of the FITA member Association in this country is requested(b) A preliminary budget to stage the Championship according to the enclosed format(c) A letter from appropriate government official stating all FITA Member Associationsmay enter the country on equal basis. Also, that their national or FITA approved flag,country (or FITA approved association) name and FITA approved anthem may beused.NOTE:FITA will require a FITA Technical Delegate to visit the organizing committee to viewand approve the site, technical equipment, housing, transportation and theorganization.13 Version 1.0

The organizer will be responsible for these expenses, up to a total not to exceed Euro2,000.00.I Denise Parker and Bruce Cull hereby warrant on behalf of the USA Archery & National FieldArchery Association Organizations that the statements made and the information provided in thisBid Questionnaire are accurate.I acknowledge that this Bid Questionnaire and the information given herein will be fundamental tothe decision by FITA regarding the award of the 2012 World Indoor Championship.Furthermore, I agree that should the World Indoor Championship be awarded to the USA Archery& National Field Archery Association, this Bid Questionnaire shall form part of the OrganizerAgreement to be concluded between FITA and the USA Archery & National Field ArcheryAssociation and that the USA Archery & National Field Archery Association will be bound by thiswarranty and the organizer agreement.As part of the organizers agreement I know that I will have to pay a rights fee of 1000 USD toFITA and commit to a performance guarantee of 10.000 USD which will be reimbursed after theevent.Name of president of Bidding Association/ OrganizationDenise Parker & Bruce CullCoordinatesAddress: 711 North Tejon Street, Colorado Springs, CO 80903Telephone: 719-866-4576Fax: 719-632-4733Signature of Bidding Association / Organization presidentDate 11/8/10Name of the president of the FITA Member Association in this country:USA Archery14 Version 1.0

Term of office expires on 2011President's signature Date 11/6/10Secretary General's name _Denise ParkerSecretary General's SignatureTreasurer's name _______________________________________________________________Treasurer's Signature ____________________________________________________________15 Version 1.0

World Cup BudgetRevenueInitial EventAthlete Registration $ 72'000Team Official Registration $ 10'800Sponsorship Income $ 400TOTAL REVENUE $ 83'200ExpensesFITA Fee $ 15'000Airport/Hotels Shuttle $ 2'500Hotels/Venue Shuttle $ 2'500Venue Rental $ 5'000Contract Labor $ 15'000Signage/Printing $ 8'000Internet $ 2'500Decorator $ 2'500Bleachers $ 3'000Shipping of Equipment $ 5'000Target Faces $ 1'500Volunteers $ 2'500Officials/Judges $ 8'000Staff Travel $ 4'000Opening Ceremony $ 3'000Office Equipment/Rental $ 3'000$10,000 back upon completion of asuccessful eventTOTAL EXPENSE $ 83'000TOTAL NET $ 20016 Version 1.0