Verteporfin photodynamic therapy for neovascular age-related ...
Verteporfin photodynamic therapy for neovascular age-related ... Verteporfin photodynamic therapy for neovascular age-related ...
166 Appendix 1Appendix 9:Site implementation and trainingBackgroundNearly a year’s experience with the three pilot installations (Liverpool: S Harding, L Gee;Wolverhampton, YC Yang; Newcastle: J Talks) has shown the benefit of a personalised onsiteapproach to training. In particular, it is now clear that the instructions on the use of thesoftware must be followed up immediately by practical use of the software in the ‘live’environment. This might be within the clinic itself, as practised in Liverpool, or after the clinicas in Wolverhampton or a mix of the two as in Newcastle.In either case, it is now certain that there is considerable value to be gained by supervisingthe use of the database software and correcting any mistakes or oversights in manipulationas they first arise. The return, in terms of the reduced need for on-line support and recovery,is considerable. With this in mind the following proposal has been drawn up.Commitment of the Participating UnitIt has proven difficult, with the pilot centres, to obtain a commitment of more than an hourfrom the ophthalmologists to receive training. This is understandable given the time pressureunder which most are operating.However, it is clear that adequate time must be spent with every person who will be enteringdata on the system, both clinical and nursing staff. This commitment must include time forinstruction and for the input of real locally generated data in addition to test data provided aspart of the course material. For each individual this will take between one and a half and twohours in total. Some of this time could include real data entry in the live clinic situation.Because of the importance of training in the continuance of the project, if any clinic is unableor refuses to commit to the necessary time to train, the software will not be installed at theirDP.Local Project Management TeamIn order to smoothly introduce the VPDT Cohort Study into any site, a local projectmanagement team will be established to include:Lead clinician(s)To advise on clinic set-up and implementationDirectorate manager or nominated deputyTo provide financial and trust authority, staff allocation, etcIT leadTo provide links with hardware purchasing and software installation, network issues,data transferData managerA full time post funded within the Cohort Study with responsibility for all data processesincluding data entry, error checking, queries and liaising with Strategen and LSHTMRepresentative from Strategen (John Fullarton, Scot Buchan, Mark Howland)Contact from VPDT Investigators / Data Management Centre (Usha Chakravarthy, SimonHarding, Barney Reeves, Sonia Dhiman, Julia Langham).Contact from Digital Healthcare (Rob Stitchbury, Simon Edwards)The Local Project Management Team should be established prior to site implementation andtraining with hardware and software issues resolved.
DOI: 10.3310/hta16060Health Technology Assessment 2012; Vol. 16: No. 6167Training CurriculumStage 1 – Basic Use of SoftwareStage 1 training must cover the following elements:Software ManipulationsFamiliarity with ACCESS – starting, main sections, closing down(For existing pilot centres: familiarisation with the new screen layouts)Sequence of data entry, nurse fields and clinician fieldsManipulation of fields, free text, drop down lists, mandatory fieldsSubsidiary window buttonsData display, scrolling keysShort cutsFinding PatientsUsing patient codes, understanding coding practiceUsing search windowScrolling recordsIdentifying the correct patientNew patients; existing patientsEntering Visit Data (using fictitious data)New patients, existing patientsStudy eye, non-study eye, new study eyeCorrecting data, deleting recordsSigning off, data qualitySending dataE-mail links and manipulationRecord lockingReportsStandard reportsBespoke reportsThese basic training elements will be supported by the User Guide, which will be left with theunit, and the Training manual, which will be used as guidance for the trainer.It is anticipated that Stage 1 of the training curriculum will take a half day for each DP on-siteand involve a further half day for Strategen in the preparation of course materials to ensuresmooth implementation on the day.Stage 2 - Practical Use of SoftwareThe second part of the training will involve the use of the software in entering real data. Mostconveniently this could happen on the same day as the training in a routine clinic later in theday. Alternatively it should take place within two or three days. In either case data-entry mustbe supervised by the trainer on-site.Option 1 – units intending to use live data capture in clinicThis is the ideal method of data collection but it is recognised that not all DPs will have thenecessary IT infrastructure to implement it.Data entry will be observed in the live clinic environment.The observations will ensure that:• Routine software manipulations are carried out correctly (as under Stage 1 above)• Data capture is accurate – compared to the clinic notes• Errors/potential errors of manipulation are caught and corrected© Queen’s Printer and Controller of HMSO 2012. This work was produced by Reeves et al. under the terms of a commissioning contract issued by theSecretary of State for Health.
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166 Appendix 1Appendix 9:Site implementation and trainingBackgroundNearly a year’s experience with the three pilot installations (Liverpool: S Harding, L Gee;Wolverhampton, YC Yang; Newcastle: J Talks) has shown the benefit of a personalised onsiteapproach to training. In particular, it is now clear that the instructions on the use of thesoftware must be followed up immediately by practical use of the software in the ‘live’environment. This might be within the clinic itself, as practised in Liverpool, or after the clinicas in Wolverhampton or a mix of the two as in Newcastle.In either case, it is now certain that there is considerable value to be gained by supervisingthe use of the database software and correcting any mistakes or oversights in manipulationas they first arise. The return, in terms of the reduced need <strong>for</strong> on-line support and recovery,is considerable. With this in mind the following proposal has been drawn up.Commitment of the Participating UnitIt has proven difficult, with the pilot centres, to obtain a commitment of more than an hourfrom the ophthalmologists to receive training. This is understandable given the time pressureunder which most are operating.However, it is clear that adequate time must be spent with every person who will be enteringdata on the system, both clinical and nursing staff. This commitment must include time <strong>for</strong>instruction and <strong>for</strong> the input of real locally generated data in addition to test data provided aspart of the course material. For each individual this will take between one and a half and twohours in total. Some of this time could include real data entry in the live clinic situation.Because of the importance of training in the continuance of the project, if any clinic is unableor refuses to commit to the necessary time to train, the software will not be installed at theirDP.Local Project Man<strong>age</strong>ment TeamIn order to smoothly introduce the VPDT Cohort Study into any site, a local projectman<strong>age</strong>ment team will be established to include:Lead clinician(s)To advise on clinic set-up and implementationDirectorate man<strong>age</strong>r or nominated deputyTo provide financial and trust authority, staff allocation, etcIT leadTo provide links with hardware purchasing and software installation, network issues,data transferData man<strong>age</strong>rA full time post funded within the Cohort Study with responsibility <strong>for</strong> all data processesincluding data entry, error checking, queries and liaising with Strategen and LSHTMRepresentative from Strategen (John Fullarton, Scot Buchan, Mark Howland)Contact from VPDT Investigators / Data Man<strong>age</strong>ment Centre (Usha Chakravarthy, SimonHarding, Barney Reeves, Sonia Dhiman, Julia Langham).Contact from Digital Healthcare (Rob Stitchbury, Simon Edwards)The Local Project Man<strong>age</strong>ment Team should be established prior to site implementation andtraining with hardware and software issues resolved.
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