15.66 Issue of Stationery- On receipt of various items ... - Rajya Sabha

15.66 Issue of Stationery- On receipt of various items of stationery indented,entries showing the quantity of each item is entered in the Stock Register and thequantity issued is also entered in the relevant column. The entries are signed by theconcerned Stores Assistant and endorsed by Executive Officer. The entries in theregister are made as per the following format; on the two facing pages of theregister (one side for receipt and the other for issue).STOCK REGISTERName of Article _______________________Date Particulars Quantity Signatureofof vendor Received of StoreReceiptinchargeBALANCEIn IssuedStore duringmonthOverallbalanceDate andInitialsof theHead ofBranchReceivingOfficerThe stationery items are issued by the Assistant incharge of the Stores onlyagainst proper form/office note signed by the incharge of the respective Sections orby the concerned Officer/P.S. in case of Under Secretary and above.The following points are to be borne in mind by the respective Sectionheads/P.Ss./P.As. while preparing the indent of stationery:(i)(ii)(iii)(iv)(v)the proforma/note sent in duplicate is duly signed;the demand of stationery items is reasonable and essential;adequate reasons are furnished for any special/additional requirement;there is no overwriting, cutting etc. on the indent and any alteration, ifany, is attested by the concerned Officer/Head of the branch; andblank space in the note is crossed by indenting Section/Officer.The quantity of each item of stationery issued is entered in copies of the noteand also in main supply control register after obtaining signature of a person sent bythe indenting Officer/Branch.The stationery is issued to the indenting Section/Officer on monthly basisbetween 3.00 p.m. to 5.00 p.m. from 5 th to 26 th of every month on all working days.Normally, no supplementary indents are entertained from any Section/Officerexcept in emergent cases and for that the concerned Section has to providejustification therefor.There is a distribution register for stationery items. The distribution registershows the requisition number, date, name of the Section/Officer and the quantitysupplied. The relevant entry is made in the central stock register at the end eachmonth.RAJYA SABHA SECRETARIAT (STORES SECTION)

MONTHLY ISSUE OF STATIONERY ARTICLES FOR THE MONTHOF ………….Name of item Code Nos. (Allotted tosection)Quantity of itemsissued