Accounts Payable Presentation

FY10 Invoice Deadlines• There are a little more than 4 weeks left inFY10 and the Business Office would like toremind you to please:• Meet the Tuesday deadlines for Thursday check cycles• Forward all invoices to AP for Processing• Do not hold invoices• Note on the invoice if it is a “Final” invoice• Route original signatures/approvals within 3 days.• Call if you have any questions about pending invoices

Accounts Payable/Travel DeadlinesAugust 2010August 2010Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2 3 4 5AP Check cycle6 78 9 10 11 12AP Check Cycle13 1415 16 17 18 19AP Check Cycle20 2122 23 24 25 26AP Check cycle27 2829 30 31End of Fiscal year,Purchased items rec’dafter today will beexpensed in FY2011(charged to FY2011budget)

Accounts Payable/Travel DeadlinesSeptember 2010September 2010Sunday Monday Tuesday Wednesday Thursday Friday Saturday12AP Check cycle3 45 6LABOR DAY7FY2010 TRAVEL deadlineAll travel vouchers, DUE,including mileage request,travel reimbursements fortravel prior to 8/31/108 9AP check cycle10 1112 13 14 15 16AP check cycle17FY 2010 AP Deadline – Allvendor invoices DUE,including construction anditems/services received priorto 8/31/20101819 20 21 22 23AP Deadline – Final FY2010check cycle.24College Wide ProfessionalDevelopment Day2526 27 28 29 30

Financial Manager SignatureAuthority FormAlert Notice 2010-49 – sent June 21, 2010Please make sure to submit this form by July 30, 2010, ifyou have not done so alreadyThis form is for the new fiscal year – the form filled outshould have FY2011 at the topPlease contact Lydia Flores X4628 if you have questions