9.9 Issue of photo Identity Cards to Officers and Staff ... - Rajya Sabha

9.9 Issue of photo Identity Cards to Officers and Staff - Identity Cardsare issued on the basis of posting orders issued by the Personnel Section. PhotoIdentity Cards are issued separately for the Gazetted and non-gazetted regularemployees of the Secretariat. The registers meant for the purpose are maintainedseparately and have the following format:CardNo.withDateofIssueName Designation IdentityCodeNo.Photograph Endorsement,if anySignatureofemployeeat time ofreceipt ofcardThe identity code no. is the one given to the official by Personnel Section.Identity Cards meant for Non-Gazetted staff have photograph in adifferent background colour (blue) to Identity Cards for Gazetted Officers (red).Identity Card containing ‘Without Restriction’ endorsement is issued to followingcategories of Officers/Staff:i) Officers of the rank of Under Secretary and above.ii) Private Secretaries Grade I.iii)Watch & Ward Office staff except Security Guards; andiv)All Interpreters and Reporters.Identity card with ‘Endorsed’ inscribed is issued to Notice Office, Lobby Officestaff, chamber attendants etc. whose work requires their presence in the Lobbies,Galleries, Chamber or Central Hall.On the Identity cards, Security grading of one star is given to Officers of Levelof Under Secretary, 2 stars for Deputy Secretary/Director, 3 stars for JointSecretary/Addl. Secretary and 4 stars for the Secretary-General.Photo Identity Cards valid for three years of a similar type are also issued toOfficers/Officials of the Vice-President's Secretariat who need to come to RajyaSabha regularly and to permanent employees of allied agencies like CPWD, NIC,Indian Oil etc. deputed in Rajya Sabha precincts. A separate register on the sameformat is maintained for the purpose. Cards may be ‘endorsed’ according torequirement. On transfer, these cards are required to be surrendered and replacedby non-endorsed Identity Cards.On fresh appointment or promotion of an Officer/Official of the Secretariat, aTemporary General pass (RS NO-20) without photograph is provided for a limitedperiod if required, till the official/officer is issued a regular photo Identity Card. Entryis made in the register meant for the purpose as per following format:TEMPORARY GENERAL PASS REGISTERDate Pass Name Designation Duration Endorsement, SignatureNo.if any1. 2. 3. 4. 5. 6. 7.

provides:In case of loss of photo Identity Card the following penalties have beeni) In case of first loss-Rs. 50ii) In case of Second loss-Rs. 75iii)In case of third loss-Rs. 100 and disciplinary action against theemployee.Loss of Identity Card is a serious matter has to be reported the same day inwriting to the Notice Office and Watch & Ward and an FIR has to be registered by theemployee and a copy furnished to Notice Office. As soon as this Section receiveswritten intimation about loss of Identity Card along with a copy of FIR from anemployee, it is forwarded to Watch & Ward for report. If nothing is received within aweek, a duplicate Identity Card is issued on the strength of the FIR. The employee ishowever required to deposit the penalty amount with the cashier of the Secretariat.Repeated loss will invite disciplinary action.Apart from the permanent Identity Cards, the Notice Office also issuesTemporary Identity Cards to two categories of employees viz (i) Messenger and (ii)Casual Labour working in this Secretariat. Both these cards carry the expiry dateprominently on the obverse. The Messengers, are issued blue colour sessional photoidentity cards RS NO-20-A while the casual labour is issued pink identity card RS NO20-B and the entry is made in the register as per format given below:Casual Labour RegisterSl. No. Card No. Name Photo &SignatureThese cards are issued on the recommendation of Personnel Section. In caseof loss of these identity Cards, the same procedure is followed as in the case of otherIdentity Cards.On retirement or transfer out of the Secretariat Identity Cards arerequired to be returned to the Notice Office and the Officer/Official is issued a 'PhotoRetirement Certificate' indicating the last post/rank held. A copy of order ofRetirement/Transfer out of Secretariat is to be endorsed to the Notice Officer by thePersonnel Section.