9.9 Issue of photo Identity Cards to Officers and Staff ... - Rajya Sabha
9.9 Issue of photo Identity Cards to Officers and Staff ... - Rajya Sabha
9.9 Issue of photo Identity Cards to Officers and Staff ... - Rajya Sabha
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<strong>9.9</strong> <strong>Issue</strong> <strong>of</strong> <strong>pho<strong>to</strong></strong> <strong>Identity</strong> <strong>Cards</strong> <strong>to</strong> <strong>Officers</strong> <strong>and</strong> <strong>Staff</strong> - <strong>Identity</strong> <strong>Cards</strong>are issued on the basis <strong>of</strong> posting orders issued by the Personnel Section. Pho<strong>to</strong><strong>Identity</strong> <strong>Cards</strong> are issued separately for the Gazetted <strong>and</strong> non-gazetted regularemployees <strong>of</strong> the Secretariat. The registers meant for the purpose are maintainedseparately <strong>and</strong> have the following format:CardNo.withDate<strong>of</strong><strong>Issue</strong>Name Designation <strong>Identity</strong>CodeNo.Pho<strong>to</strong>graph Endorsement,if anySignature<strong>of</strong>employeeat time <strong>of</strong>receipt <strong>of</strong>cardThe identity code no. is the one given <strong>to</strong> the <strong>of</strong>ficial by Personnel Section.<strong>Identity</strong> <strong>Cards</strong> meant for Non-Gazetted staff have <strong>pho<strong>to</strong></strong>graph in adifferent background colour (blue) <strong>to</strong> <strong>Identity</strong> <strong>Cards</strong> for Gazetted <strong>Officers</strong> (red).<strong>Identity</strong> Card containing ‘Without Restriction’ endorsement is issued <strong>to</strong> followingcategories <strong>of</strong> <strong>Officers</strong>/<strong>Staff</strong>:i) <strong>Officers</strong> <strong>of</strong> the rank <strong>of</strong> Under Secretary <strong>and</strong> above.ii) Private Secretaries Grade I.iii)Watch & Ward Office staff except Security Guards; <strong>and</strong>iv)All Interpreters <strong>and</strong> Reporters.<strong>Identity</strong> card with ‘Endorsed’ inscribed is issued <strong>to</strong> Notice Office, Lobby Officestaff, chamber attendants etc. whose work requires their presence in the Lobbies,Galleries, Chamber or Central Hall.On the <strong>Identity</strong> cards, Security grading <strong>of</strong> one star is given <strong>to</strong> <strong>Officers</strong> <strong>of</strong> Level<strong>of</strong> Under Secretary, 2 stars for Deputy Secretary/Direc<strong>to</strong>r, 3 stars for JointSecretary/Addl. Secretary <strong>and</strong> 4 stars for the Secretary-General.Pho<strong>to</strong> <strong>Identity</strong> <strong>Cards</strong> valid for three years <strong>of</strong> a similar type are also issued <strong>to</strong><strong>Officers</strong>/Officials <strong>of</strong> the Vice-President's Secretariat who need <strong>to</strong> come <strong>to</strong> <strong>Rajya</strong><strong>Sabha</strong> regularly <strong>and</strong> <strong>to</strong> permanent employees <strong>of</strong> allied agencies like CPWD, NIC,Indian Oil etc. deputed in <strong>Rajya</strong> <strong>Sabha</strong> precincts. A separate register on the sameformat is maintained for the purpose. <strong>Cards</strong> may be ‘endorsed’ according <strong>to</strong>requirement. On transfer, these cards are required <strong>to</strong> be surrendered <strong>and</strong> replacedby non-endorsed <strong>Identity</strong> <strong>Cards</strong>.On fresh appointment or promotion <strong>of</strong> an Officer/Official <strong>of</strong> the Secretariat, aTemporary General pass (RS NO-20) without <strong>pho<strong>to</strong></strong>graph is provided for a limitedperiod if required, till the <strong>of</strong>ficial/<strong>of</strong>ficer is issued a regular <strong>pho<strong>to</strong></strong> <strong>Identity</strong> Card. Entryis made in the register meant for the purpose as per following format:TEMPORARY GENERAL PASS REGISTERDate Pass Name Designation Duration Endorsement, SignatureNo.if any1. 2. 3. 4. 5. 6. 7.
provides:In case <strong>of</strong> loss <strong>of</strong> <strong>pho<strong>to</strong></strong> <strong>Identity</strong> Card the following penalties have beeni) In case <strong>of</strong> first loss-Rs. 50ii) In case <strong>of</strong> Second loss-Rs. 75iii)In case <strong>of</strong> third loss-Rs. 100 <strong>and</strong> disciplinary action against theemployee.Loss <strong>of</strong> <strong>Identity</strong> Card is a serious matter has <strong>to</strong> be reported the same day inwriting <strong>to</strong> the Notice Office <strong>and</strong> Watch & Ward <strong>and</strong> an FIR has <strong>to</strong> be registered by theemployee <strong>and</strong> a copy furnished <strong>to</strong> Notice Office. As soon as this Section receiveswritten intimation about loss <strong>of</strong> <strong>Identity</strong> Card along with a copy <strong>of</strong> FIR from anemployee, it is forwarded <strong>to</strong> Watch & Ward for report. If nothing is received within aweek, a duplicate <strong>Identity</strong> Card is issued on the strength <strong>of</strong> the FIR. The employee ishowever required <strong>to</strong> deposit the penalty amount with the cashier <strong>of</strong> the Secretariat.Repeated loss will invite disciplinary action.Apart from the permanent <strong>Identity</strong> <strong>Cards</strong>, the Notice Office also issuesTemporary <strong>Identity</strong> <strong>Cards</strong> <strong>to</strong> two categories <strong>of</strong> employees viz (i) Messenger <strong>and</strong> (ii)Casual Labour working in this Secretariat. Both these cards carry the expiry dateprominently on the obverse. The Messengers, are issued blue colour sessional <strong>pho<strong>to</strong></strong>identity cards RS NO-20-A while the casual labour is issued pink identity card RS NO20-B <strong>and</strong> the entry is made in the register as per format given below:Casual Labour RegisterSl. No. Card No. Name Pho<strong>to</strong> &SignatureThese cards are issued on the recommendation <strong>of</strong> Personnel Section. In case<strong>of</strong> loss <strong>of</strong> these identity <strong>Cards</strong>, the same procedure is followed as in the case <strong>of</strong> other<strong>Identity</strong> <strong>Cards</strong>.On retirement or transfer out <strong>of</strong> the Secretariat <strong>Identity</strong> <strong>Cards</strong> arerequired <strong>to</strong> be returned <strong>to</strong> the Notice Office <strong>and</strong> the Officer/Official is issued a 'Pho<strong>to</strong>Retirement Certificate' indicating the last post/rank held. A copy <strong>of</strong> order <strong>of</strong>Retirement/Transfer out <strong>of</strong> Secretariat is <strong>to</strong> be endorsed <strong>to</strong> the Notice Officer by thePersonnel Section.