REGIONAL SEMINAR ON PERFORMANCE-BASED ... - Zietlow

PurposeThe Tanzania National Roads Agency (TANROADS) in collaboration with The WorldBank (WB), The German Development Cooperation (GTZ), The International RoadFederation (IRF), The Association of Southern Africa National Roads Agencies(ASANRA), and The African Road Maintenance Funds Association (ARMFA) areorganizing the Regional Seminar on Performance-Based Management and MaintenanceContracts.The objective of the seminar is to facilitate sharing and exchange of experiences, bestpractices and innovative solutions on contracting performance-based management andmaintenance of roads (PMMR).DescriptionThe Performance-Based Management and Maintenance of Roads (PMMR) Contracts defineminimum conditions of road, bridge, and traffic assets that have to be met by the Contractoras well as other services such as the collection and management of asset inventory data, calloutand attendance to emergencies, and response to public requests, complaints and feedback.Payments are based on how well the contractor manages to comply with the performancestandards of service levels defined in the contract and not on the amount of works andservices executed. Therefore, the choice and application of technology and the pursuit ofinnovative materials, processes and management are all up to the Contractor to achieve theproduct defined in the performance contract. PMMR is a new way of effectively andefficiently preserving road assets that is rapidly evolving around the world replacing thetraditional method-based contracting of road. For more information on Performance-Based-Road Management and Maintenance Contracts visit: http://www.performance-based-roadcontracts.com.The Seminar OutcomesUpon participation in this seminar, participants will be able to: i) Explain Benefits of thePMMR Compared with the Traditional Method-Based Contracts; ii) Apply Techniques onHow to Utilize Micro-Enterprise in PMMR Routine Maintenance; iii) Explain ChangesRequired by Road Administration, the Consulting and Contracting Industry for EffectiveImplementation of PMMR; iv) Apply Techniques for PMMR Procurement; and v) DiscussHow PMMR is Implemented in Different Parts of the World.The Seminar will be conducted back to back with the Workshop on Performance-BasedManagement and Maintenance Contracts. A two-day Regional Workshop will be held from28 th – 29 th February 2007. Please find attached brochure on the Workshop.Targeted AudienceThe seminar is targeted for Senior Officials and Chief Executives of Road Agencies/Departments and Roads Fund, contractors, consultants, road sector policy and decisionmakers, development partners, researchers and academia, students, road users, and otherinterested parties.2

Seminar AccreditationThe Seminar is accredited with the Tanzania Engineers Registration Board (ERB).Professionals who will attend this Seminar will earn 24 Professional Development Units(PDUs)SponsorsThe World Bank (WB) is a vital source of financial and technical assistance to developingcountries around the world. The World Bank is made up of two unique developmentinstitutions owned by 185 member countries: The International Bank for Reconstruction andDevelopment (IBRD) and the International Development Association (IDA). The WorldBank has pioneered in the development and implementation of the Performance BasedContracts worldwide. Also, the World Bank has been a major financier of road infrastructureprojects in developing countries. The World Bank carries out projects and provides a widevariety of analytical and advisory services to help meet the development needs of individualcountries and the international community (www.wordbank.org).The German Development Cooperation (GTZ) for over thirty years, GTZ’s key tasks haveincluded developing its partners’ potential and capacities in this respect and moderating thecommitment processes of learning and change. GTZ sees capacity development as a mean tostrengthen the performance capabilities of individuals, organizations and societies people asto increase their learning capacity and acquire the skills that enable them to assume roles insocieties by becoming more efficient through a better organizational and leadership cultureand political and social framework conditions. “Capacity Development – empoweringpartners, promoting potentials” is the slogan for holistic competency development, whichGTZ regards as the key to sustainable development. GTZ also addresses the United NationMillennium Declaration and its Millennium Development Goals (MDGs) (www.gtz.de/).The International Road Federation (IRF) is a unique global platform that promotestogether public and private entities committed to road development. IRF together with itsmembers and associates, the IRF promotes social and economic benefits that flow from wellplanned and environmentally sound transportation networks. Ever since its establishment in1948, the IRF has been active in the advocacy of all issues relevant to the road industry, fromfinancing to technology and development to safety. It serves as a catalyst for public andprivate partners to organize, promote and develop international road programs(www.irfnet.org).The Association of Southern Africa National Roads Agencies (ASANRA) was establishedwith the essential purpose of enhancing regional policy coordination and road transportsystems integration in order to improve intra-regional road transport efficiency and lowertransport costs. (http://www.asanra.int.mw/)African Road Maintenance Funds Association (ARMFA) is an organization that bringstogether Road Fund Boards of Africa. It aims at developing a network for the exchange ofinformation and experiences on the practices of financing road maintenance in Africa and theoperation of the funds themselves; encouraging the promotion and strengthening of tiesbetween road maintenance funds in Africa; and ensuring the sustainability and theharmonious development of road maintenance funds. (www.armfa.org)3

Tanzania National Roads Agency (TANROADS) is an Executive Agency responsible formanagement, development and maintenance of the trunk and regional network in Tanzania.The aim of TANROADS is to provide cost effective and sustainable maintenance anddevelopment of the primary network comprised of all trunk and regional network to supportthe socio-economic development of Tanzania (www.tanroads.org)Seminar Venue and DatesThe Seminar will be held from 25 th – 27 th February 2008 at East African Hotel, Arusha,TANZANIA. (http://www.eastafricanhotel.com)Location and Access• Located in East Africa, Tanzania is the land of the highest mountain in Africa, theKilimanjaro towering at 19,340 feet (5,895m); it is home to the worlds famousarchaeological and historical sites - Olduvai Gorge (cradle of mankind); with morethan 20 national parks and game reserves, abundant wildlife, bird species, the floraand fauna makes Tanzania one of the top safari destinations in Africa. Tanzania is theorigin of the world's famous migration of millions of wildebeests from Serengetiplains crossing the border to Kenya. Ngorongoro crater, the eighth wonder of theworld, is another spectacular scenery Tanzania is endowed with. It is at Africa'sinternationally acclaimed park - Gombe National Park, along Lake Tanganyika whereyou will witness the home of "The People of the Forest", the chimpanzees. Inaddition, Tanzania boasts of the Selous Game Reserve, which is Africa's and theworlds largest protected wildlife area. The coastline stretching 1,424km provideswhite sandy unspoilt beaches such as those found in the islands of Zanzibar, Mafiaand Pemba. With coral reefs that make superb dive sites, visitors enjoy many aquaticsporting activities.• Arusha is the main tourist hub of Tanzania, located north of the country. It is thegateway to the Northern parks of Serengeti, Ngorongoro Crater, Tarangire, Lake Manyaraand Mt. Kilimanjaro. Arusha is served by the Kilimanjaro International Airport (JRO)with Daily Direct Flights from Europe and other places worldwide. The town islocated a mere 40kms from the Kilimanjaro International Airport.• Direct Daily flights from West African Countries: Kenya Airways and EthiopianAirlines.• Flying via Dar es Salaam International Airport (DIA): If your first port of entryinto Tanzania is through Dar es Salaam, please book a local connection to JRO. Manydifferent airlines fly directly to DIA, including British Airways, Swiss Air, Emirates,Qatar Air, Kenya Airways, South African Airways, etc. Local connections arepossible with Air Tanzania, which operates two daily flights and, Precision Air, whichoperates three daily flights from Dar es Salaam to JRO. This enables passengers tohave smooth connections with international flights through DIA. If you requireassistance in booking local air tickets, inform the Regional Seminar Administrator.• Flying via Nairobi: If you fly via Nairobi, there are two options of arriving inArusha. Nairobi is about 360kms from Arusha town. You can connect regional flightsto JRO, please book with your travel agent. Precision Airways has five daily flightsfrom Nairobi to JRO. OR you can travel by shuttle to Arusha. Shuttle buses leavefrom Stanley hotel in Nairobi and from the Jomo Kenyatta International Airport,Kenya at 8.00am and 2.00pm daily. You can use Riverside, Impala or Davanu4

shuttles. NB: Shuttle pick up from the airport can be arranged if flight arrival detailsare communicated to the organizer early enough. The trip takes 5 hours includingborder checks.• Arusha being the main tourist hub, flights are normally fully booked. So earlybookings are recommended.• Delegates will be provided with transport from/to the JRO airport upon arrival anddeparture.Information on Visa RequirementsFee for all nationals is $50. A list of Tanzania embassies abroad can be found at:http://www.tanzania-online.gov.uk/embassies/embassies.html• Nationals of commonwealth countries are not subject to pay visa, except for thefollowing countries, who should apply for visa from their nearest Tanzaniaembassies/high commissions: United Kingdom, Canada, Bangladesh, India, Pakistan,Australia, New Zealand and South Africa.• Visas for nationals of the following countries: Nigeria and other West AfricanCountries, Elitrea, Ethiopia, Egypt, Tunisia, Sudan, Somalia, Morocco, and allrefugees, will be processed in Tanzania prior to arrival in the country. Delegates fromthese countries should therefore submit to the seminar administrator: 1) passportcopies showing full name, nationality, passport number, date of issue and expiry, 2)expected port of entry in Tanzania (if available).• All other nationals should consult the nearest Tanzanian embassy, or in case of anyproblems contact the Seminar Administrator.Registration, Fees and SponsorshipRegistration: Pre-registration is required and can be done by email: to the SeminarAdministrator who can be reached at roselyne@habari.co.tz. The Seminar application formis hereby attached.Registration Fees: Cover the costs for participant kit, seminar materials, certificates, localtransport including airport transfers, lunch, teas and coffees during the sessions, welcomecocktail, and official seminar dinner. Seminar fee is USD 300 or equivalent for localparticipants only and USD 300 for foreign participants.Please complete and email attached Seminar registration form to the Seminar Administratorat roselyne@habari.co.tz, fax: +255 27 2544563Payment: Bank Transfer Details (Please ensure all oversees bank transfer charges arecovered by yourself)ACCOUNT WITH BANK:CRDB BANK LIMITED, P. O. Box 268, Dar es Salaam, TANZANIA.Tel: +255 22 2117441/7Account Name: ARMFA/AFERAAccount Type: US$Account Number: 02J1043013201Swift Code: CORUTZTZ5

RECEIVER’S CORRESPONDENT BANK:CITIBANK N.A., 112 Wall Street, 16th floor Zone 4, New York 10043, USASwift Code: CITIUS33Cancellation PolicyCancellations made after 31 st January 2008 are not subject for refundSeminar LanguagesOfficial language of the Seminar is only English. No simultaneous translation service will beprovided.Seminar PresentersSeminar Presenters are Internationally Renowned Experts in the area of ContractingPerformance-Based Management and Maintenance Contracts as follows:• The Lead Resource Person is Dr. Gunter Zietlow (Consultant) from GTZ. Dr.Gunter Zietlow is honoured International Road Federation (IRF) Man of the Year2003 in merited recognition for his pioneering activities and achievements in therealm of performance-based road management and maintenance contracts and roadmaintenance funds in Latin America. To date, in Latin America, over 60,000 km ofroads are being maintained under performance-based contracts. Dr. Gunter Zietlowdevelops Performance-Based Perogrammes. Also, he designs and deliversPerformance-Based Contracts (PBC) trainings for developing countries(http://www.zietlow.com/Resource Persons from the World Bank are:• Cesar Queiroz (Consultant). C. Queiroz has performed several Performance-BasedContracts (PBC) projects in Europe. He was the Former Team Leader for Serbia andMontenegro Road Rehabilitation and Maintenance Project, which has a PBCcomponent (http://www.worldbank.org/transport• Graham Williams (Team Leader, Eastern & Southern Africa, Indian Ocean andMiddle East, BCEOM. Prepared pilot PBCs in Cape Verde, Chad, Madagascar andTanzania; About 12 Packages Covering Approximately 2,800km of Roads; Carriedout Technical Surveys; Briefed Stakeholders; Reviewed Capacity and FundingConstraints; Defined Appropriate Service Levels; Estimated Costs; PreparedPrequalification and Bidding Documents (Based on Bank Sample PMMR Document);Assisted Agencies during Procurement Process (http://www.bceom.fr).• Andreas Schliessler (Sr. Transport Economist). Task Team Leader for RoadRehabilitation and Maintenance Projects with PBC Components in Burkina Faso,Cape Verde, Chad, Madagascar, and Tanzania (http://www.worldbank.org/transport)Another Resource Person is from the Tanzania National Roads Agency (TANROADS),Tanzania.• Eng. Salutari S. Massawe (Director of Projects Division of TANROADS). Eng.Salutari S. Massawe has managed numerous road projects in Tanzania; AllTANROADS Roads Projects that have PBC Component are under his Division(http://www.tanroads.org)6

Sub ThemesThere are four (4) Sub-themes that will be addressed in this Seminar on Performance-BasedManagement and Maintenance Contracts:i) Performance Based Standards, Specifications, Procurement and ControlProceduresii)iii)iv)Implementation of PMMRPolicies, Legislation and Reforms in ContractingCross Cutting Issues/ Good Governance IssuesOrganizing CommitteeChairmanMemberMemberMemberMemberMemberMemberJoseph Haule, Immediate Past President of ARMFA and RoadsFund Manager, TanzaniaEng. Hagai. K. S. Bishanga, TanT 2 Centre, TanzaniaEng. Ronald. Lwakatare, Roads Fund Board, TanzaniaEng. Salutari S. Massawe, TANROADS, TanzaniaEng. Andreas Kasamwa, TANROADS, TanzaniaEng. Light. A. K. Chobya, TanT 2 Centre, TanzaniaRoselyne Mariki, Seminar and Workshop AdministratorDraft Seminar ProgramSunday 24 th February 200814.00 – 22.00 Registration – East African Hotel, Conference HallMonday 25 th February 200808.00 – 08.45 Registration – East African Hotel, Conference Hall09.00 – 09.10 Welcome Address: Chairman of the Organizing Committee09.10 – 09.20 Welcome Remarks by the Chief Executive TANROADS, Tanzania09.20 – 09.30 Remarks by the World Bank Representative in Tanzania09.30 – 10.00 Opening Speech by the Chief Guest, Minister of InfrastructureDevelopment, Tanzania10.00 – 10.10 (Group photo)10.10 – 10.40 (Health Break)10.40 – 11.40 Session 1: Introduction and Overview of PMMR WorldwideGunter Zietlow11.40 – 12.00 Discussion12.00 – 12.45 Session 2: Case Study – PMMR for Routine Maintenance UsingMicro-Enterprise in Latin America - Gunter Zietlow7

12.45 – 13.45 (Lunch Break)13.45 – 14.30 Session 3: Case Study – PMMR in Latin America - GunterZietlow14.30 – 15.10 Discussion15.10 – 16.00 Session 4: Changes Required by Road Administration and theConsulting and Contracting Industry – Cesar Queiroz16.00 – 16.20 Discussion16.20 – 16.50 (Health break)17.30 – 19.30 (Welcome Cocktail at East African Hotel)Tuesday 26 th February 200809.00 – 09.45 Session 5 Word Bank Resource Guide and Resources for GettingInformation on PMMR - Cesar Queiroz09.45 – 10.30 Session 6 Case Study – PMMR in the Philippines - GunterZietlow10.30 – 11.00 (Health Break)11.00 – 12.00 Session 7 Case Study – PMMR in the USA, Cesar Queiroz12.00 – 13.00 Discussion13.00 – 14.00 (Lunch Break)14.00 – 14.15 Session 8 World Bank Presentation14.15 – 14.30 Session 9 GTZ Presentation14.30 – 15.10 Session 10 IRF Presentation15.10 – 15.25 Discussion15.25 – 15.40 Session 11 ARMFA Presentation15.40 – 15.55 Session 12 ASANRA Presentation15.55 – 16.10 Session 13 TANROADS Presentation16.10 – 16.25 Discussion16.25 – 17.55 (Health Break)Wednesday 27 th February 200809.00 – 09.45 Session 15 The Procurement Application of Performance-BasedRoad Contracts in Africa – Andreas Schiliessler09.45 – 10.05 Discussion10.05 – 10.35 (Health Break)10.35 – 11.20 Session 16 Case Study – PMMR in Afghanistan – GrahamWilliams11.20 – 12.05 Session 17 Case Study – PMMR in Zambia and Mozambique –Graham Williams8

12.05 – 12.45 Discussion12.45 – 13.45 (Lunch)13.45 – 14.30 Session 18 Case Study – PMMR in Tanzania – Salutari S.Massawe14.30 – 14.50 Discussion14.50 – 15.20 Seminar Evaluation15.20 – 15.50 (Health Break)15.50 – 16.20 Seminar Review16.20 – 17.00 Closing Address and Official Closing of the Seminar17.00 – onwards DeparturesSuggested AccommodationPlease book your accommodation directly with the seminar administrator mentioning yourhotel preference. Special discounted room rates (including taxes) have been made with thefollowing hotels:East African Hotel – (Seminar venue):(http://www.eastafricanhotel.com/)NB: Bed & Breakfast *SNR/R: Single Non-Resident/Resident; *DNR/R: Double Non-Resident/ResidentName of Hotel SNR (US$) DNR (US$) SR (US$) DR (US$) Contacts (Tel & E-mail)East African Hotel $125.00 $158.00 $90.00 $106.00 Tel: +255 27 2050075salas@eastafricanhotel.comImpala Hotel $80.00 $100.00 Same as NR rates Tel: +255 27 2500000impala@impala.co.tzThe Arusha Hotel $250.00 $290.00 Same as NR rates Tel: +255 27 250 7777marketing@thearushahotel.comKibo Palace $130.00 $150.00 Same as NR rates Tel: +255 27 254 4472info@kibopalacehotel.comSafari Hotel $85.00 $105.00 $70.00 $90.00 Tel: +255 27 2503261newsafarihotel@habari.co.tzEquator Hotel $80.00 $100.00 TZS 70,000 TZS 90,000 Te: +255 27 2508409equator@bol.co.tzArusha Hotel $40.00 $80.00 TZS35,000 TZS 60,00 Tel: +255 27 250 8333arusharesort@habari.co.tzNB: No Transport will be provided to/from the seminar venue from these hotels. All thesehotels are within walking distance.9