VCF record book - Volusia County Government

RECORD BOOKYEARExhibitor IDProjectDivisionExhibitor NameFFA, 4-H, IndependentExhibitor AddressLeader or AdvisorAge Grade Score PlaceRev. 2004Page 1

IMPORTANT:All items listed on this page must be completed for Record Book to be accepted.A Record Book is a prerequisite for entry of livestock at the Volusia County Fair & Youth Show.RECORD BOOK SCORECARDPOSSIBLE POINTS• AGREEMENT................................................................................................................................................ 5Are all signatures and dates included?• BEGINNING INVENTORY (Column B, page 5).......................................................................................... 5All supplies previously owned.• CLOSING INVENTORY (Column D, page 5)...............................................................................................5Supplies left after animal is sold.• HEALTH RECORD........................................................................................................................................5• WEIGHT RECORD ...................................................................................................................................... 5Not required for breeding animals - points given automatically.• NON-FEED EXPENSES................................................................................................................................5A list of everything you paid for during the project (except feed and inventory items).• FEED EXPENSES..........................................................................................................................................5• PROJECT ENTERPRISE.............................................................................................................................10Fill out the appropriate worksheet for your animal.• PROJECT OUTLINE................................................................................................................................... 10• PROJECT STORY........................................................................................................................................10• PICTURES......................................................................................................................................................5The picture and caption will be judged together.• REQUIRED VOLUSIA COUNTY FAIR DOCUMENTS.......................................................................... 10Fair Entry Form and Bill of Sale or Registration Paper................................................................................. 10Copies of letters sent to potential buyers for market classes only.• NEATNESS AND ACCURACY.................................................................................................................. 10• COMMENTS:• TOTAL SCORE POSSIBLE...................................................................................................................... 100Date:Place:Blue: 96 - 100Red: 86 - 95White: 76 - 85None: 75 and belowPage 2

YOUTH ANIMAL PROJECT AGREEMENT(to be completed at beginning of project)The student is responsible for caring for the animal which will include feeding, deworming, providing fresh, cleanwater, providing a pen, washing and showing. The student will use this project as an educational tool to learn skillsneeded in the livestock industry. The student will keep accurate records on the animal.I ACCEPT THESE RESPONSIBILITIES:DateSigned - StudentThe parent(s) is(are) responsible for providing financial help if needed along with assistance and encouragementwhile the student is raising this animal.I (WE) ACCEPT THESE RESPONSIBILITIES:DateSigned - Parent or GuardianThe FFA advisor or 4-H leader is responsible for visiting the student and animal to give assistance and advice whenneeded.I ACCEPT THESE RESPONSIBILITIES:DateSigned - FFA Advisor or 4-H LeaderPURPOSE1. To acquire an understanding of animal production by preparing for, purchasing, caring for, and keepingrecords on one or more head of animals.2. To be able to identify the types and grades of animals and employ efficient methods of marketing.3. To understand the business aspects and economics of purchasing animals, feed, facilities andequipment for an animal project.4. To develop integrity, sportsmanship and cooperation.5. To develop leadership abilities, build character and assume citizenship responsibilities.Page 3

GENERAL RECORD BOOK GUIDELINESIt is suggested that a copy of the record book be made for use as a “Work Copy.” Records may then betransferred into this book for a “Final Copy.”1. Your Record Book should begin when you purchase your animal.2. All non-market animals of the same species must be entered in the same Record Book. For each MarketAnimal, use a separate Record Book.3. A completed Record Book is required at check-in. Please do not make it a scrapbook. Do not take pages apart.4. Do not put the Record Book in a binder. If you add pages, staple or tape them in place.5. Double check your work, especially math calculations.6. Check your project story for spelling and grammar before the final entry into the Record Book.7. Your final record book may be in pen, pencil or by computer. Attach all computer generated pages to theircorresponding pages in the Record Book.PROJECT TERMS AND EXPLANATIONSNotes for Project Inventory1. Date Acquired - List the date you obtained this item, on items older than 1 year, the year will be sufficient.2. Purchase cost or value - What did this item cost when you obtained it (fair market value)?3. Value at beginning of Project - Same as purchase cost for items purchased current project year. On itemsfrom previous years this should be the value from last year’s ending inventory or depreciated value of 10% ofpurchase cost per project year.4. Depreciation of 10% - This will be 10% per project year, of the original purchase cost for the items you willstill have at the end of the project. This includes items you had at the beginning of the project as well as itemspurchase during the current project year. Depreciation is the loss in value of your assets and is an expense.5. Value at the end of the project - This is the value at the beginning of the project minus the depreciation.Examples:Item Date Acquired Purchase Cost Value at beginning Depreciation Value atA Description or Value of Project (10% of purchase cost end of projectper project year)Rope (96-97 project year) 5.00 (Depreciated 10% for 3 years) .50 3.0001-10-97 3.50Comb (97-98 project year) 5.00 (Depreciated 10% for 2 years) .50 3.5001-10-98 4.00Brush (98-99 project year) 5.00 (Depreciated 10% for 1 year) .50 4.0001-10-99 4.50Curry Comb (Current project year) 5.00 (No Depreciation - purchased .50 4.5010-10-1999 current project year)5.00Bucket (Current project year) 5.00 (No Depreciation - purchased .50 4.5001-10-2000 current project year)5.00Value of Beginning Inventory XXXXXX 22.00 XXXXX XXXXXTotal Depreciation * XXXXXX XXXXXXXXXXXXXXXX 2.50 XXXXXDepreciation*Value of XXXXXX XXXXXXXXXXXXXXXXXX XXXXXXXXX 19.50Project Assets*Depreciation is an expensePage 4

PROJECT INVENTORYList all equipment and assets you had at the beginning of the project. After listing existing inventory, you shouldalso list those items purchased this year that will be kept after the project is finished. List items you will keeppast the end of this project on this page only (inventory examples include non-maket animals, clippers,blowers, chutes, tack, etc.) DO NOT list expendable items such as shampoo, etc.Refer to Project Terms and Explanation for descriptions of each columnItem Description Date Purchase Value at Depreciation Value at endAcquired Cost or beginning (10% of purchase of projectValue of project cost per project year)A B C DComb (purchased in 11-03-98 5 . 0 0 4 . 5 0 . 5 0 4 . 0 0previous project year)Brush (purchased during 12-01-99 5 . 0 0 5 . 0 0 . 5 0 4 . 5 0current project)Value of Beginning XXXX XXXXXXXX XXXXInventoryTotal Depreciation* XXXX XXXX XXXXValue of Project Assets XXXX XXXX XXXXXXXXPage 5

HEALTH RECORDThis should include a record of the days you dewormed, vaccinated, or had the veterinarian out for any otherreason.DATE DESCRIPTION DOSAGEPage 6

MARKET WEIGHT RECORD(A minimum of 3 weights must be recorded.)DATE WEIGHT GAIN A.D.G. (lbs/day) COMMENTSPage 7

NON-FEED EXPENSESList everything that you spend money for. This includes: the initial cost or estimated value of your market animal,vet bills, bedding, marketing cost (stamps for letters, calls, etc.) and any other expenses. You may copy this page ifyou have additional expenses. If you do add an extra expense page, be sure to add an extra line at the bottom of thesecond page for TOTAL EXPENSES.DATE DESCRIPTION QUANTITY PRICE TOTALTOTALPage 8

FEED EXPENSESList all feed expenses on this page (list each feed purchase separately). You may copy this page if necessary.a. Hay should be entered with a weight of 0. Weights on hay would only be estimates and would causediscrepancies in gain per pounds fed calculations,b. Total Pounds of all units in this purchase. Feed only not hay.DATE DESCRIPTION POUNDS QUANTITY PRICE TOTALTOTAL POUNDS XXXX XXXX XXXXTOTAL COST XXXX XXXX XXXXPage 9

FEED EXPENSES (continued)List all feed expenses on this page (list each feed purchase separately). You may copy this page if necessary.DATE DESCRIPTION POUNDS QUANTITY PRICE TOTALBALANCE FROM PREVIOUS PAGE XXXX XXXXTOTAL POUNDS XXXX XXXX XXXXTOTAL COST XXXX XXXX XXXXPage 10

PROJECT ENTERPRISE—NON-MARKET ANIMAL• FEED (from pages 9 & 10)Total Pounds Fed 1Total Feed Cost 2• FINANCIALClosing Inventory (from page 5) 3Beginning Inventory (from page 5) 4Non-Feed Expenses (from page 8) 5Page 11

PROJECT ENTERPRISE—MARKET ANIMAL• DATE ANIMAL PURCHASED 1• DATE OF FIRST WEIGH-IN 2• DATE OF FINAL WEIGH-IN 3• DAYS ON FEED (Purchase to Entry) 4• PURCHASE COST OF ANIMAL 5• CURRENT SLAUGHTER PRICE PER POUND(See Premium Book for Price)(For Market Animals only) 6• GAIN (from page 7)Estimated Final Weight 7Purchase Weight 8Total Gain (line 7 - 8) 9Average Daily Gain (line 9 ÷ 4) 10• FEED (from pages 9 & 10)Total Pounds Fed 11Total Feed Cost 12Feed Fed Per Pound of Gain (line 11 ÷ 9) 13Feed Cost Per Pound of Gain (line 12 ÷ 9) 14• FINANCIALClosing Inventory (from page 5) 15Estimated Market Value of Animal (line 6 × 7) 16Total Income (line 15 +16) 17Beginning Inventory (from page 5) 18Non-Feed Expenses (from page 8) 19Total Expenses (line 12 + 18 + 19) 20• PROFIT OR LOSS (line 17 - 20) 21• BREAK EVEN COST PER POUND (line 20 ÷ 7) 22Page 12

PROJECT STORY OUTLINEPlease make an outline for your project story first. It should include what you have learned about your animal, whatsafety practices were used in the project, what could be done to improve your project, and the different skills youused in your project. This is an outline form - complete sentences are not necessary. All outline sub-topics mustbe complete to receive full points.I. Introduction - Begin your story and capture the reader’s interest.II. What did I learn from my project?A.B.C.III. What safety practices did I use?A.B.C.IV. What improvements could I make?A.B.C.V. What skills did I learn for future projects?A.B.C.VI. Summary - Leave the reader with the idea or impression you want them to have.Use the above outline to write your story on the following page(s).Page 13

PROJECT STORYUse the outline you made on the previous page to write your story (250 word maximum).Page 14

PROJECT STORY (continued)Page 15

PICTURES OF YOUR PROJECTShow the beginning and ending of your project along with the different skills you learned. Include a caption witheach picture. Each caption should be no more than fifty words in length. Four (4) photographs of you and yourproject must be included.Please attach a photo4 X 6 or smallerin this spacePHOTO CAPTION:Page 16

PICTURES (continued)Please attach a photo4 X 6 or smallerin this spacePHOTO CAPTION:Page 17

PICTURES (continued)Please attach a photo4 X 6 or smallerin this spacePHOTO CAPTION:Page 18

PICTURES (continued)Please attach a photo4 X 6 or smallerin this spacePHOTO CAPTION:Page 19

REQUIRED VOLUSIA COUNTY FAIR DOCUMENTSAttach to this page, in the order listed, the following documents:1. The Fair Entry Form2. The Bill of Sale, Registration Paper or Lease Agreement3. A copy of your buyer’s letter and a list of at least four (4) buyers with their complete addresses.(For Market Animals Only)4. Health Certificate (Non-Market Animals)Must be signed by exhibitor and FFA Advisor/ 4H/ Leader/ Parent orGuardian:1. All of the above documents are stapled to this page:Signed:________________________________________Exhibitor2. This record book was completed on ___________________Signed:________________________________________FFA Advisor/4H Leader/Parent or GurardianPage 20