Eng - IOI Group

corporategovernance cont’dIOI Corporation BerhadAnnual Report 200386Dialogue Between the Company and Investors cont’dThe Company uses the following key investor relation activities to update investors, to explain its business and financialobjectives and to solicit feedback from investors:• Meeting with financial analysts and institutional fund managers;• Participating in roadshows and investors conferences, both domestically and internationally; and• Participating in teleconferences with investors and research analysts.During the financial year, the Group had participated in approximately 10 roadshows and investor conferences and hadapproximately 80 meetings with financial analysts and investors.Annual General Meeting and Other Communications with ShareholdersHistorically, the Company’s Annual General Meetings (“AGMs”) have been well attended. It has always been the practice for theChairman to provide ample time for the Q&A sessions in the AGMs, for suggestions and comments by shareholders to be notedby management for consideration.Timely announcements are also made to the public with regard to the Company’s quarterly results, corporate proposals andother required announcements to ensure effective dissemination of information relating to the Company and that accurateinformation are provided to the investing public at large.The Group has also established several websites with the main one being www.ioigroup.com, for shareholders and the public toaccess corporate information, financial statements, news and events related to the Group on a timely basis.The Group enjoys a relatively good scope of coverage and exposure to the investment community.ACCOUNTABILITY AND AUDITDirectors’ Responsibility for Preparing the Annual Audited Financial StatementsThe Directors are required by the Companies Act, 1965 (“the Act”) to prepare financial statements for each financial year whichgive a true and fair view of the Group and of the Company’s state of affairs. Following discussions with the external auditors,the Directors consider that the Company uses appropriate accounting policies that are consistently applied and supported byreasonable as well as prudent judgements and estimates, and that the financial statements have been prepared in accordancewith the applicable approved accounting standards in Malaysia and the provisions of the Act.The Directors are responsible for ensuring that the Group and the Company keep accounting records which disclose withreasonable accuracy the financial position of the Group and of the Company which enable them to ensure that the financialstatements comply with the Act. They have the general responsibility for taking such steps to safeguard the assets of the Group,and to detect and prevent fraud as well as other irregularities.Financial ReportingIn presenting the annual financial statements and quarterly financial results announcements to shareholders, the Board aims topresent a balanced and understandable assessment of the Group’s financial position and prospects and ensures that thefinancial results are released to the KLSE well within the stipulated time frame.