Eng - IOI Group

corporategovernance cont’dSupply of InformationAll Board members are supplied with information in a timely manner. Board reports are circulated prior to the Boardmeetings to enable the Directors to obtain further information and explanation, where necessary, before the meetings.The Board reports provide, amongst others, periodical financial and corporate information, significant operational, financialand corporate issues, performance of the various business units and management proposals that require Board’s approval.Detailed periodic briefings on industry outlook, company performance and forward previews (forecasts) are also conductedfor the directors to ensure the Board is well informed of the latest market and industry trend and development.The Board has the services of two Company Secretaries who are responsible to the Board for ensuring that all Boardprocedures are followed and that applicable laws and regulations are complied with. These include obligations on Directorsrelating to disclosure of interests and disclosure of any conflict of interests in transactions with the Group. The CompanySecretaries are also charged with highlighting all issues which they feel ought to be brought to the Board’s attention.Beside Company Secretaries, independent directors also have unfettered access to the financial and legal officers as wellas the internal auditors of the Company.In exercising their duties, Board committees are entitled to obtain professional opinions or advice from externalconsultant such as merchant bankers, valuers, human resource consultant and etc.Appointment to the BoardThe Nominating Committee of the Company comprises the independent directors. The committee is responsible formaking recommendations for any appointments to the Board. In making these recommendations, the NominatingCommittee considers the required mix of skills and experience which the Directors should bring to the Board. Any newnomination received is put to the full Board for assessment and endorsement.IOI Corporation BerhadAnnual Report 200382In FY 2003, there was no new appointment to the Board as the Board was satisfied that the present Board possessesadequate experience and expertise to efficiently oversee the management of the Group. Directors also attend ContinuousEducation Programme to keep abreast with new regulatory development and listing requirements.