Final Cover Election Expenditure - Election Commission of India

Accounting Team will work under the overall guidance and supervision of the ExpenditureObserver and Assistant Expenditure Observer.5.1.3. Assistant Expenditure Observer shall make daily inspection of the Shadow ObservationRegister for each candidate and ensure that all expenditure reported by different teams ofExpenditure Monitoring are entered in this Register. In case of any discrepancy or laxity, thesame should be immediately reported to the Expenditure Observer.5.2. Folder of Evidence:The folder of evidence shall be maintained by the Accounting Team along with eachShadow Observation Register. All pieces of evidence collected against any expenditureentered in the Shadow Observation Register shall be kept in this folder and cross referencedwith it. All pages are to be numbered and signed by the Assistant Expenditure Observer.This folder may include video or audio CDs, copies of posters, pamphlets etc., newspaperadvertisements and Paid News cuttings, copies of bills and vouchers, copies of reports madeby various officers with respect to expenditure, copies of documents submitted by thecandidate, copies of the complaints relating to expenditure and inquiry reports on thesecomplaints, the notices issued to candidate by the RO relating to expenditure monitoring andthe replies received, FIRs filed relating to the expenditure of the candidate etc..5.3. If it is found that a candidate incurred expenditure on prohibited items, action should betaken against the candidate under relevant provisions of the law. For example, if it is foundthat a candidate has distributed money or any item in kind, to influence voters, a complaintshould be lodged against him on the same day before the Police/ in the competent Courtunder the provisions relating to bribery in IPC. In addition, this expenditure should also beentered in the Shadow Observation Register along with the evidence and the details of FIRsfiled are to be entered in the Shadow Observation Register. A report is to be sent to theCommission within 24 hours by the Expenditure Observer about such incidents.5.4.. The Shadow Observation Register can be shown to the candidate or his representative andany member of the public up to the period for which inspection of the Register of electionexpenditure maintained by the candidate has been done. If the expenditure reported in theRegister of election expenditure maintained by the candidate is less than the amountmentioned in the Shadow Observation Register, it shall be brought to the notice of thecandidate or his representative at the time of inspection, in writing in his register itself underthe signature of the Expenditure Observer and also making such noting in ShadowObservation Register and obtaining the signature of the candidate/ his representative. Thecandidate or his representative shall be served a notice in writing on the same day bythe RO for such discrepancy. A copy of the notice shall be put on the notice board of theRO for information of the public. Any member of the public shall be entitled to obtain acopy of the notice on payment of a fee of Re 1/- per page. A copy of the notice and the replyreceived from the candidate or his election agent shall be kept in folder of Evidence andmentioned in Shadow Observation Register. Replies received shall be put on the noticeboard of the RO and copies of these shall also be made available to the public on payment of24