HYDRO 2012<strong>Innovative</strong> <strong>Approaches</strong> <strong>to</strong> <strong>Global</strong> <strong>Challenges</strong>BOOKING CONDITIONSThe? ???? Conference HYDRO 2012 - <strong>Innovative</strong> <strong>Approaches</strong> <strong>to</strong> <strong>Global</strong> <strong>Challenges</strong>,is being organized by The International Journal on Hydropower & Dams withIberdrola, ENDESA and Spancold as local supporting partner, and SureFireEvents, UK, for event management.On-line RegistrationYou can register on-line at www.surefire-events.com also accessible via theHydropower & Dams website at: www.hydropower-dams.com. Registrations willbe handled by SureFire Events. These are secure server websites. You mayreceive an acknowledge ment of registration on completion of this process;however, this is not a confirmation.Registration by post or faxComplete the registration form and return it, with payment, <strong>to</strong> the ConferenceSecretariat. Please complete one registration form per <strong>de</strong>legate, including anyaccompanying persons. Please pho<strong>to</strong>copy the form if you need further copies, ordownload a form from: www.hydropower-dams.com or www.surefire-events.comThe <strong>to</strong>tal fees for Conference registration, accompanying persons’ pro gramme,cultural excursion and/or study <strong>to</strong>ur (if applicable) should be calculated and<strong>to</strong>talled in the ‘Total Euros’ column on the second page of the registration form.Picking up registration documentsThe <strong>de</strong>sk will be open from 09.00 hrs on Sunday 28 Oc<strong>to</strong>ber 2012, at theEuskalduna Congress Centre.Pre-registration is generally required, by one of the methods mentioned above.PaymentPayment for all services (fees, hotels, <strong>to</strong>urs) must be ma<strong>de</strong> in Euros (€) andreceived in advance of the Conference. Payment is possible by the followingmethods:• On line by Visa or Mastercard• Banker’s draft <strong>to</strong> SureFire Events (see <strong>de</strong>tails on the registration form);All fees paid by credit card will be charged in Euros (€).AccommodationThe Conference organizers have negotiated rates at a wi<strong>de</strong> range of hotels invarious price categories in Bilbao. Accommodation bookings are being handledby SureFire Events. Please inclu<strong>de</strong> your hotel booking at the time ofregistering (either on-line, or using the Reigstration Form in the brochure).We anticipate a high <strong>de</strong>mand for HYDRO 2012 accommodation, and stronglyrecommend that bookings are ma<strong>de</strong> before the end of September.DisclaimerAll best en<strong>de</strong>avours will be ma<strong>de</strong> <strong>to</strong> present the programme as printed.The HYDRO 2012 organizers and their agents reserve the right <strong>to</strong> alter or cancel,without prior notice, any arrangements, timetable, plans or other items relatingdirectly or indirectly <strong>to</strong> HYDRO 2012 for any cause beyond its reasonable control.The organizers and agents are not liable for any loss or inconvenience resultingfrom such alteration. The Conference and Tours are subject <strong>to</strong> minimum numbers.Tour places are subject <strong>to</strong> availability on a first-come-first-served basis. Full paymentfor <strong>to</strong>urs must be received at the time of registration.CancellationsCancellations must be ma<strong>de</strong> in writing <strong>to</strong> SureFire Events. Cancellation chargeswill be payable as shown in the Table below. Substitution of <strong>de</strong>legates after areservation has been ma<strong>de</strong> is acceptable before the Conference, and no extra feeis payable. Any necessary refunds (see Table below) will be ma<strong>de</strong> after theConference.Liability/InsuranceThe registration fees do not inclu<strong>de</strong> the insurance of participants against personalacci<strong>de</strong>nts, sickness, cancellations by any party, theft, loss or damage <strong>to</strong> personalpossessions. The organizers accept no responsibility for <strong>de</strong>ath, injury, loss oracci<strong>de</strong>nt, <strong>de</strong>lay arising from any act or <strong>de</strong>fault of any person, or any other matterarising in connection with Conference services or transport. The organizers makeno warranty in this connection.All services provi<strong>de</strong>d are subject <strong>to</strong> local laws. Arrangements for the Conferencehave been ma<strong>de</strong> in accordance with UK Law.Delegates, exhibi<strong>to</strong>rs and <strong>to</strong>ur participants are strongly advised <strong>to</strong> take out a<strong>de</strong>quatepersonal insurance <strong>to</strong> cover risks associated with travel, accommodation, cancellationand theft or damage <strong>to</strong> personal belongings.The organizers reserve the right <strong>to</strong> amend any part of the Conference programmeor arrangements, if necessary.In the very unlikely event that it is necessary <strong>to</strong> cancel any of the Conferencearrangements, an appropriate refund will be ma<strong>de</strong> and thereafter the liability ofthe organizers will cease.Passport and Visa Requirements for SpainSpain is a member of the European Union and is a signa<strong>to</strong>ry <strong>to</strong> the SchengenAgreement. It is the responsibility of all participants <strong>to</strong> check their own passportand visa requirements. Please contact the Spanish consulate in your country if indoubt about requirements.Please note that in some cases, letters of invitation from Aqua-Media in the UKand one of our partner organizations in Spain may be necessary, as well asspecial clearance from the relevant authorities. The process could take severalweeks, so we strongly urge participants requiring visas <strong>to</strong> start the applicationprocess in good time.For <strong>de</strong>tailed information about visa requirements, visit: http://www.maec.esApplying for a letter of invitationIf you do require a letter of invitation from the organizers <strong>to</strong> facilitate your visaapplication, please let us know at the time of registering. Please note that letters<strong>to</strong> assist with obtaining visas can only be provi<strong>de</strong>d <strong>to</strong> registered or invitedparticipants, and these letters per se do not imply an invitation <strong>to</strong> the Conferencewithout payment of registration fees. If you need a letter from the host country,as well as the organizers, please notify us as soon as possible and supply yourfull name, date of birth, passport <strong>de</strong>tails, and proposed dates of arrival and<strong>de</strong>parture.Date cancellation receivedOn or before 31 August 2012From 1 September 2012On or after 30 September 2012Registration for the Conference10% of fee is forfeited50% of fee is forfeitedNo refundTechnical Excursions (Study Tours)10% of fee is forfeitedNo refund unless place can be resoldNo refundAccommodation10% of fee is forfeited50% of fee is forfeitedNo refundNB: Separate booking conditions apply <strong>to</strong> Exhibition Stands, and these will be notified direct <strong>to</strong> Exhibi<strong>to</strong>rs by our Sales & Marketing Department.A reduced registration fee is available for current subscribers <strong>to</strong> Hydropower & Dams.See registration form for <strong>de</strong>tails.CONTACT DETAILSFor enquiries concerning registration and accommodation, contact:Mr Miles Hal<strong>to</strong>n, SureFire Events, Unit 8, Hin<strong>to</strong>n Business Park, Tarrant Hin<strong>to</strong>n, Blandford DT11 8JF, UKTel: +44 (0)1258 447040 • Fax: + 44 (0)700 349 7034 • Email: hydro2012@surefire-events.comNB: Registration forms and payment should be sent <strong>to</strong> SureFire Events Ltd.On-line registration at: www.surefire-events.comFor further <strong>de</strong>tails of the programme, please contact:Mrs Margaret Bourke at:Hydropower & Dams, PO Box 285, Walling<strong>to</strong>n, Surrey SM6 6AN, UK.Tel: + 44 (0)20 8773 7244 • Fax: + 44 (0)20 8773 7255 • Email: hydro2012@hydropower-dams.comWebsite: www.hydropower-dams.com
<strong>Innovative</strong> <strong>Approaches</strong> <strong>to</strong> <strong>Global</strong> <strong>Challenges</strong>29 <strong>to</strong> 31 Oc<strong>to</strong>ber 2012 ~ Bilbao, SpainREGISTRATION FORM(Deadline for early booking discount: 31 August 2012. On-line booking is strongly recommen<strong>de</strong>d)This registration form is a self-billing or<strong>de</strong>r form, which should be sent <strong>to</strong> SureFire Events Ltd with payment for all items booked.By completing this form you are agreeing <strong>to</strong> the Booking Conditions within this brochure. Fees are payable in Euros.Each participant should complete a separate form.PLEASE COMPLETE THE FORM IN CAPITAL LETTERS, AND EMAIL A PORTRAIT PHOTO (JPEG FORMAT) TO BE USED ON A PHOTOBOARD AT THE CONFERENCETitle (Mr/Ms/Mrs/Dr/Prof/etc): Given name: Family name:(surname)Name as it should appear on your badge/in correspon<strong>de</strong>nce:ie, Mr John BROWN or Mr LI JishangJob title within organization:Organization:Organization’s postal address (inc. post co<strong>de</strong> and country):Tel (inc. country co<strong>de</strong>):Fax (inc. country co<strong>de</strong>):Mob (for use by organizers only):Web site:Email address:Data Protection: I do not wish my email address <strong>to</strong> be passed <strong>to</strong> any third party ❑ I do not wish any contact <strong>de</strong>tails <strong>to</strong> be passed <strong>to</strong> a third party ❑FEES Until On/After Total31 Aug 1 Sep € (Euro)FULL DELEGATE FEE: Inclu<strong>de</strong>s attendance of the Conference and Exhibition; documentation and CDof papers; morning and afternoon refreshments; lunches during the Conference; social programme. € 995 €1100REDUCED DELEGATE FEE: For existing subscribers <strong>to</strong> Hydropower & Dams.H&D Subscription No: ....................................................€ 935 €1100FEE INCLUDING NEW SUBSCRIPTION TO H&D: (6 issues from No. 5, 2012 + Atlas + Maps)(if booking early this represents a saving of more than 40% on the normal H&D subscription rate). €1105 €1210SPEAKER FEE: Inclu<strong>de</strong>s all facilities <strong>de</strong>scribed above for Full Delegates, plus an additional receptionon Sunday 28 Oc<strong>to</strong>ber. NB: This fee applies <strong>to</strong> one person per paper (main author or presenter).FIRST EXHIBITOR FEE: (One full participant fee is inclu<strong>de</strong>d with exhibition booking).Stand No:......................€595€0SECOND + THIRD EXHIBITOR FEE (Fee per person for up <strong>to</strong> 2 additional exhibi<strong>to</strong>rs): (Covers attendanceof Conference sessions, CD of Conference papers, evening social programme and lunches). € 670Stand No: .......................ACCOMPANYING PERSON FEE: (For family members or friends not attending the Conference or Exhibition)The fee inclu<strong>de</strong>s excursions during all three days, with lunch (see programme), and the evening social € 350events. NB: Accompanying persons who do not register by completing this section are not eligible <strong>to</strong>attend lunches or social events.Name <strong>to</strong> appear on badge (inc. title Mrs/Miss/Mr/Dr/etc): ....................................................................................HALF DAY EXCURSION: GUGGENHEIM MUSEUM + LUNCH CRUISE (Sunday 28 Oc<strong>to</strong>ber) €Overview of Bilbao, Guggenheim <strong>to</strong>ur, and river cruise with lunch. I wish <strong>to</strong> book ............... places at € 82 per personOPTIONAL DONATION TO THE AMI HYDROPOWER FOUNDATION €This is a charitable foundation, set up by Aqua-Media and governed by international trustees. It exists <strong>to</strong> facilitate the participation of<strong>de</strong>legates from the less <strong>de</strong>veloped countries at the hydro conferences. (More <strong>de</strong>tails at: www.hydropower-dams.com)PLEASE TOTAL THE COSTS ON THIS PAGE AND CARRY THEM OVER TO THE SECOND PAGEEuros (€)
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