Singapore Institute of Management - RMIT University

ResourcesRMIT Partnered Delivery of Coursework Awards Policyhttp://www.rmit.edu.au/browse;ID=d9pzvx1en25wTravel checklistFlights and accommodation – contact TravelArrangers for bookings, travel dates and otherarrangementsTo get your flights and accommodation arrangements sorted, youcan access the Trobexis system [Sabre Online Booking Tool and alist of RMIT-preferred travel agencies] on the RMIT Travel websiteor, if you are a member of the Business College, you can havethe arrangements made on your behalf by the Travel Arrangers atBusiness. Travel@rmit.edu.au. You should also familiarise yourselfwith the policy and procedures detailed on the College of BusinessTravel Intranet site https://sites.google.com/a/rmit.edu.au/college-of-business-intranet/travelTo engage the Travel Arrangers you should complete the “TravelRequest for a Quote” form on the Business Intranet, ensuring youcomplete all relevant sections including the Internal Order Code.“3 Steps to Book Travel Guide” also provides comprehensiveexplanations on how to arrange your travelhttp://mams.rmit.edu.au/lv6x5va2qp1d1.pdfVisaTo ensure your VISA requirements are met you should access theVISA LINK website (http://www.visalink.com.au) and follow theprompts. If a letter of introduction is required, contact your TravelArranger with your dates and travel purpose and a suitable signedletter will be prepared for you.You can have the documents collected and delivered to a site ofyour choice or the Travel Arrangers will do this for you. You can payfor this service with an RMIT credit card or seek reimbursementfrom your schoolPer DiemConsult your GP / travel doctor re medical adviceCheck travel warnings for your destinationTravel insuranceTravellers eligible for a Per Diem should complete the details onthe Trobexis Web site or seek assistance from the Travel Arranger.RMIT Per Diem Procedure:http://www.rmit.edu.au/browse;ID=exy2zvl0084nzhttp://www.traveldoctor.com.auYou may be reimbursed for costs so keep your receipts.http://www.smartraveller.gov.au/Travellers insurance is covered by RMIT and is conditional on tripapproval. More information on Travel Insurance can be found at theTravel Insurance page on the RMIT websitehttp://www.rmit.edu.au/browse;ID=w6e7h8dbild9zConfirm bookings, travel dates, accommodationand other arrangements with Travel Administrator.Ensure all your tickets agree with your itinerary, departure andarrival times are compatible with any connecting flights/transfers.Consult with Course Coordinator regardingmaterials for class.6 © © 2014

Copies of guide books and maps.Emergency informationLocate directions on how to get to the partner campus (as wellhas having the details of a local contact person). Other logisticalinformation such as getting from the airport to the hotel, locationof the hotel in relation to airport and campus will also be useful.Compile a list of contacts, phone numbers and websitesAn SOS card is available from your college travel coordinator.Make photocopies of your documents, itinerary, airline tickets,credit cards, birth certificate, and travel insurance documents. Leavea set of copies with someone at home, and take a copy with youbut keep them separate from the originals while you are travelling.Organise money credit/debit cards and travellerschequesConvert money to overseas currencyMobile phone, charger and adaptorFind out what can’t be brought back to Australiahttp://www.daff.gov.au/biosecurity/faqsArrive at the airport at least two hours beforeyour flight is due to departCOUNTRY SPECIFIC VISA REQUIREMENTSFurther details available from http://www.visalink.com.auCHINAVIETNAMSINGAPOREINDONESIA• Invitation letter from Client University.• Special conditions apply for travellers born in China and for repeat visitors.• Beware of Unauthorised VISA brokers. Refer to http://vietnamconsulate.org.au/• Introductory letter from RMIT to Vietnam EmbassyNo VISA required for Australian Citizens• Introductory letter from RMIT to Indonesian Consulate• Invitation letter from Client University.7 © © 2014