Positive Pay - Sandler*Kahne Software, Inc.
Positive Pay - Sandler*Kahne Software, Inc. Positive Pay - Sandler*Kahne Software, Inc.
• File Created. The create and send process was started, but the file was nottransmitted to the bank. This can occur if the communications portion of theprocess fails.- Next Step: re-select the batch and click Begin Processing• Transmitted. The file was created and transmitted to the bank – however,the “Keep” process has not been completed.- Next Step: Highlight the batch in the grid and then use the Keep/Deletebutton to open the “Keep” screen. Press “Keep” to finish the process andKeep this batch.• Completed. This batch has been successfully created, transmitted and“Kept”NOTE: Any batch that has been previously processed MAY be sent again – inits entirety. Of course, this is not normal procedure, but there are timeswhen the file did not make it to the bank successfully and needs to beresent.AccountThe checking account that this batch was paid from.SubaccountThe checking subaccount that this batch was paid from.Select UntransmittedClicking this button will set the Selected column to “Checked” for all batcheswhich are yet undeposited (the Date Transmitted field is blank).Keep/Delete…Clicking this button displays the “Keep/Delete” options screen for a batch thathas the “Transmitted” PP Process Status. See PP Process Status above fordetails. This button is only enabled when the currently highlighted batch has the“Transmitted” status OR if the application is in Initialize mode (Options menu).Transmit DateIn the event that the date of transmission is required in the Positive Pay file, thisdate is provided. It defaults to today’s date, but may be changed.Total SelectedThis is a sum total amount of the selected batches. This should match with yourcheck preview report(s).Print Audit ReportWhen checked, the Positive Pay Audit report will print after the file is createdand before it is transmitted. The default value (checked or unchecked) is set inAP EFT Setup (DD.950.00) (Positive Pay Defaults tab). This same report canbe printed for the LAST Positive Pay run from the AP EFT reports menu.88 • Reference – Positive Pay A/P Electronic Funds Transfer w/ Positive Pay
Modules/Batches toInclude FrameBy selecting one of these options, the user can control what batches aredisplayed in the Check Batches grid. The batch options may be disabled if thatoption is selected in AP EFT (DD.950.00) (Positive Pay Defaults tab).Accounts PayableDisplay unposted AP check batches for the current and prior AP period. Postedbatches can be displayed by checking the “Show Posted batches” checkbox.VoidDisplay unposted Void AP check batches for the current and prior AP period.Posted batches can be displayed by checking the “Show Posted batches”checkbox.PayrollDisplay unposted Payroll check batches for the current and prior PR period.Posted batches can be displayed by checking the “Show Posted batches”checkbox.VoidDisplay unposted Void PR check batches for the current and prior PR period.Posted batches can be displayed by checking the “Show Posted batches”checkbox.Show posted batchesThis checkbox will display Posted as well as Unposted batches. When thescreen first loads only batches that have an unposted status are displayed (andless than two periods old). This option would normally be used only when anAP and/or PR check batch had been posted to the GL before it has beentransmitted to the bank. Administrative procedures should be put into place sothat this does not occur.Begin ProcessingClicking this button starts the Positive Pay file process. The followingprocesses occur:• If multiple batches were selected, then they are checked to be sure that theycan be selected together in one process. If they have conflicting options,they will not be able to be sent together. The following rules must apply toinclude multiple batches in one transmission:- Same Positive Pay file format- Same Filename, Path, Block Fill, CR/LF end file, Delete file option.- Communications options – Type, User Progname, Phone number,Device, Location, Terminal Emulation, Echo On/Off, Protocol• Build the working table for the selected batches. This is one common filethat is used for the processes described below.• The Positive Pay Audit report prints (if the option is selected).Depending on the Communications option you have selected, the followingoccurs next:A/P Electronic Funds Transfer w/ Positive Pay Reference – Positive Pay • 89
- Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
- Page 49 and 50: Create and Send File (DD.500.00)Gri
- Page 51 and 52: • User’s Communications. After
- Page 53 and 54: Deposit OptionsFrameSelected batche
- Page 55 and 56: • Built-In Communications. The EF
- Page 57 and 58: Keep/Delete screen - showing email
- Page 59 and 60: Payment Selection Filter (DD.520.00
- Page 61 and 62: AP EFT Setup (DD.950.00)Use the AP
- Page 63 and 64: Vendor Defaults TabUse this tab to
- Page 65 and 66: EFT File NameEnter the DOS file nam
- Page 67 and 68: Dial-up PropertiesFramePhone Number
- Page 69 and 70: Message Layout (stub)Horizontal lay
- Page 71 and 72: SSL ModeEmail notification supports
- Page 73 and 74: Positive Pay DefaultsTabUse this ta
- Page 75 and 76: Audit Report-last file (DD.600.00)T
- Page 77 and 78: Company Paying Account Report(DD.62
- Page 79 and 80: 4. Print and “Keep” AP Checks t
- Page 81: Positive Pay Test fileUnlike EFT, t
- Page 84 and 85: To return to the screens part of th
- Page 86 and 87: EFT test fileThis field is not used
- Page 88 and 89: File Formats (DD.300.00)Grid ViewFo
- Page 90 and 91: 1. Create a new Crystal Report that
- Page 92 and 93: Header/Trailer IDThis ID is used to
- Page 94 and 95: • Check Amt Summation - only Chec
- Page 96 and 97: Creating the Positive PayfileThe Cr
- Page 100 and 101: • Built-In Communications. The Po
- Page 102 and 103: AP EFT Setup (DD.950.00)Use the AP
- Page 104 and 105: Vendor Defaults TabThis tab is not
- Page 106 and 107: CommunicationsOptions FrameThe foll
- Page 108 and 109: Authorized UsersThe number of Solom
- Page 110 and 111: Company Paying Account Report(DD.62
- Page 112 and 113: Appendix A - Pre-NotificationExplai
- Page 114 and 115: • Browser - A browser can be used
- Page 116 and 117: 88-94 Trace Number Sequential recor
- Page 118 and 119: Appendix D - Non-US File Formats (E
- Page 120 and 121: CA - Toronto Dominion (80 byte)Repo
- Page 122 and 123: Note 1Note 2 -Note 3Note 4Assigned
- Page 124 and 125: Appendix F - Email Error Messages(E
- Page 126 and 127: Appendix G - Communication Scripts(
- Page 128 and 129: SETTINGSSTOPTIMEOUTUPLOADWAITFORSpe
- Page 130 and 131: WAITFOR "(?=help): "SEND "Z"WAITFOR
Modules/Batches to<strong>Inc</strong>lude FrameBy selecting one of these options, the user can control what batches aredisplayed in the Check Batches grid. The batch options may be disabled if thatoption is selected in AP EFT (DD.950.00) (<strong>Positive</strong> <strong>Pay</strong> Defaults tab).Accounts <strong>Pay</strong>ableDisplay unposted AP check batches for the current and prior AP period. Postedbatches can be displayed by checking the “Show Posted batches” checkbox.VoidDisplay unposted Void AP check batches for the current and prior AP period.Posted batches can be displayed by checking the “Show Posted batches”checkbox.<strong>Pay</strong>rollDisplay unposted <strong>Pay</strong>roll check batches for the current and prior PR period.Posted batches can be displayed by checking the “Show Posted batches”checkbox.VoidDisplay unposted Void PR check batches for the current and prior PR period.Posted batches can be displayed by checking the “Show Posted batches”checkbox.Show posted batchesThis checkbox will display Posted as well as Unposted batches. When thescreen first loads only batches that have an unposted status are displayed (andless than two periods old). This option would normally be used only when anAP and/or PR check batch had been posted to the GL before it has beentransmitted to the bank. Administrative procedures should be put into place sothat this does not occur.Begin ProcessingClicking this button starts the <strong>Positive</strong> <strong>Pay</strong> file process. The followingprocesses occur:• If multiple batches were selected, then they are checked to be sure that theycan be selected together in one process. If they have conflicting options,they will not be able to be sent together. The following rules must apply toinclude multiple batches in one transmission:- Same <strong>Positive</strong> <strong>Pay</strong> file format- Same Filename, Path, Block Fill, CR/LF end file, Delete file option.- Communications options – Type, User Progname, Phone number,Device, Location, Terminal Emulation, Echo On/Off, Protocol• Build the working table for the selected batches. This is one common filethat is used for the processes described below.• The <strong>Positive</strong> <strong>Pay</strong> Audit report prints (if the option is selected).Depending on the Communications option you have selected, the followingoccurs next:A/P Electronic Funds Transfer w/ <strong>Positive</strong> <strong>Pay</strong> Reference – <strong>Positive</strong> <strong>Pay</strong> • 89
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