Positive Pay - Sandler*Kahne Software, Inc.

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Format ID........................................................................................................................................32Header/Trailer ID............................................................................................................................33Header/Trailer.................................................................................................................................33Start Position...................................................................................................................................33End Position....................................................................................................................................33Description......................................................................................................................................33Data Type........................................................................................................................................33Value...............................................................................................................................................35Tax Payment Codes (DD.280.00) ...............................................................................................................36Select...............................................................................................................................................36IRS Tax Code..................................................................................................................................37Subcategory ....................................................................................................................................37Description......................................................................................................................................37Short Description ............................................................................................................................36Tax Periods .....................................................................................................................................37Tax ID Number...............................................................................................................................37Bank Holidays (DD.290.00) ........................................................................................................................38Holiday............................................................................................................................................38Description......................................................................................................................................38Create and Send File (DD.500.00)..............................................................................................................39Electronic Funds Transfer tab.........................................................................................................39Sending an EFT Test file ................................................................................................................40Writing and Reading the EFT file on a Diskette.............................................................................40Creating the EFT file ......................................................................................................................40Sending the EFT file .......................................................................................................................40EFT Batches Only grid ...................................................................................................................41Selected...........................................................................................................................................41Batch Number .................................................................................................................................41Company.........................................................................................................................................41Period (Post) ...................................................................................................................................41Date Deposited................................................................................................................................41Batch Total......................................................................................................................................42Posted Status ...................................................................................................................................42EFT Process Status .........................................................................................................................42Account...........................................................................................................................................42Subaccount......................................................................................................................................42Select Undeposited..........................................................................................................................42Keep/Delete….................................................................................................................................42Deposit Options Frame ...................................................................................................................43Effective Date .................................................................................................................................43Show posted batches.......................................................................................................................43Create Unbalanced File...................................................................................................................43Total Selected..................................................................................................................................43Diskette Options Frame ..................................................................................................................43Begin Processing.............................................................................................................................44Positive Pay tab...............................................................................................................................45Exiting the Screen...........................................................................................................................45Bank Communications (DD.510.00) ..........................................................................................................48Dial the Bank ..................................................................................................................................48Play Script.......................................................................................................................................48Hang Up..........................................................................................................................................48Upload File .....................................................................................................................................48Payment Selection Filter (DD.520.00) .......................................................................................................49Select Vouchers Frame ...................................................................................................................49Payment Selection Batch Number ..................................................................................................50Format ID........................................................................................................................................50Txn Types… ...................................................................................................................................50Begin Processing.............................................................................................................................50ii • ContentsA/P Electronic Funds Transfer w/ Positive Pay
AP EFT Setup (DD.950.00) ........................................................................................................................51Module Tab.....................................................................................................................................51Multi-Company...............................................................................................................................51Multi-File Format............................................................................................................................51Default File Format.........................................................................................................................51E-Mail Notification.........................................................................................................................52Positive Pay.....................................................................................................................................52Default File Format.........................................................................................................................52One Company Paying Account is set for an EFT test file ..............................................................52Edit Scripts…..................................................................................................................................52Vendor Defaults Tab.......................................................................................................................53Company Paying Defaults Tab .......................................................................................................54Communications Options Frame.....................................................................................................56Email Notification Tab....................................................................................................................58AP Doc (voucher) user fields Frame...............................................................................................60AP Tran (detail) Options Frame......................................................................................................60SMTP Setup frame..........................................................................................................................60ESMTP Authentication frame.........................................................................................................62Positive Pay Defaults Tab...............................................................................................................63Registration Tab..............................................................................................................................63Audit Report-last file (DD.600.00).............................................................................................................65Vendor Banking Information Report (DD.610.00) ..................................................................................66Company Paying Account Report (DD.620.00)........................................................................................67User Guide – Positive Pay 68Overview ......................................................................................................................................................68Steps to setup Positive Pay for the first time...................................................................................68Steps for normal Positive Pay processing .......................................................................................68Positive Pay Setup .......................................................................................................................................70Positive Pay Test file ...................................................................................................................................71Hint & Tips ..................................................................................................................................................71Reference – Positive Pay 73AP Electronic Funds Transfer (w/ Positive Pay) Menu ...........................................................................73Company Paying Account Maintenance (DD.260.00)..............................................................................75Form Header ...................................................................................................................................75Account Tab....................................................................................................................................76Company / Batch Tab .....................................................................................................................76File / Header Tab ............................................................................................................................76E-mail Tab ......................................................................................................................................76Positive Pay Tab .............................................................................................................................77File Formats (DD.300.00) ...........................................................................................................................78Electronic Funds Transfer tab.........................................................................................................78Positive Pay tab...............................................................................................................................78EFT Header/Trailer Maintenance (DD.270.00)........................................................................................81File Type .........................................................................................................................................81Format ID........................................................................................................................................81Header/Trailer ID............................................................................................................................82Header/Trailer.................................................................................................................................82Start Position...................................................................................................................................82End Position....................................................................................................................................82Description......................................................................................................................................82Data Type........................................................................................................................................82Value...............................................................................................................................................84Create and Send File (DD.500.00)..............................................................................................................85Electronic Funds Transfer tab.........................................................................................................85A/P Electronic Funds Transfer w/ Positive PayContents • iii
Page 1: Accounts PayableElectronic Funds Tr
Page 5: LICENSEFor each Microsoft Business
Page 10 and 11: Positive Pay tab...................
Page 12 and 13: • For use in US - Electronic Tax
Page 14 and 15: Starting Positive PayBefore using t
Page 16 and 17: • Setup Company Paying Accounts (
Page 18 and 19: - 4,5,6) Edit/Select Documents for
Page 20 and 21: Electronic Data Interchange -a stan
Page 22 and 23: Hint & Tips• Reports - Check numb
Page 24 and 25: To return to the screens part of th
Page 26 and 27: Format IDThe name of the file forma
Page 29 and 30: Email TabUse this tab to enter Emai
Page 31 and 32: Company Paying AccountMaintenance (
Page 33 and 34: Pre-Note Status(US-ACH Only) This i
Page 35 and 36: File / Header TabThis tab is used t
Page 37 and 38: File Formats (DD.300.00)Grid ViewFo
Page 39 and 40: Pre-NotesWhen checked, this file fo
Page 41 and 42: Transaction Types (DD.301.00)Grid V
Page 43 and 44: Header/Trailer IDThis ID is used to
Page 45 and 46: • Check Number Hash total - used
Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
Page 49 and 50: Create and Send File (DD.500.00)Gri
Page 51 and 52: • User’s Communications. After
Page 53 and 54: Deposit OptionsFrameSelected batche
Page 55 and 56: • Built-In Communications. The EF
Page 57 and 58: Keep/Delete screen - showing email
Page 59 and 60:
Payment Selection Filter (DD.520.00
Page 61 and 62:
AP EFT Setup (DD.950.00)Use the AP
Page 63 and 64:
Vendor Defaults TabUse this tab to
Page 65 and 66:
EFT File NameEnter the DOS file nam
Page 67 and 68:
Dial-up PropertiesFramePhone Number
Page 69 and 70:
Message Layout (stub)Horizontal lay
Page 71 and 72:
SSL ModeEmail notification supports
Page 73 and 74:
Positive Pay DefaultsTabUse this ta
Page 75 and 76:
Audit Report-last file (DD.600.00)T
Page 77 and 78:
Company Paying Account Report(DD.62
Page 79 and 80:
4. Print and “Keep” AP Checks t
Page 81:
Positive Pay Test fileUnlike EFT, t
Page 84 and 85:
To return to the screens part of th
Page 86 and 87:
EFT test fileThis field is not used
Page 88 and 89:
File Formats (DD.300.00)Grid ViewFo
Page 90 and 91:
1. Create a new Crystal Report that
Page 92 and 93:
Header/Trailer IDThis ID is used to
Page 94 and 95:
• Check Amt Summation - only Chec
Page 96 and 97:
Creating the Positive PayfileThe Cr
Page 98 and 99:
• File Created. The create and se
Page 100 and 101:
• Built-In Communications. The Po
Page 102 and 103:
AP EFT Setup (DD.950.00)Use the AP
Page 104 and 105:
Vendor Defaults TabThis tab is not
Page 106 and 107:
CommunicationsOptions FrameThe foll
Page 108 and 109:
Authorized UsersThe number of Solom
Page 110 and 111:
Company Paying Account Report(DD.62
Page 112 and 113:
Appendix A - Pre-NotificationExplai
Page 114 and 115:
• Browser - A browser can be used
Page 116 and 117:
88-94 Trace Number Sequential recor
Page 118 and 119:
Appendix D - Non-US File Formats (E
Page 120 and 121:
CA - Toronto Dominion (80 byte)Repo
Page 122 and 123:
Note 1Note 2 -Note 3Note 4Assigned
Page 124 and 125:
Appendix F - Email Error Messages(E
Page 126 and 127:
Appendix G - Communication Scripts(
Page 128 and 129:
SETTINGSSTOPTIMEOUTUPLOADWAITFORSpe
Page 130 and 131:
WAITFOR "(?=help): "SEND "Z"WAITFOR
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Positive Pay - Sandler*Kahne Software, Inc.

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