Positive Pay - Sandler*Kahne Software, Inc.
Positive Pay - Sandler*Kahne Software, Inc. Positive Pay - Sandler*Kahne Software, Inc.
NOTE: Depending on the default file format selected, the labels and visibilityof a number of fields on the Vendor and Company Paying default tabsmay be different than what is documented below. The documentationbelow conforms to the US-ACH format. See the File Formatapplication (DD.300.00) for the names and visibility of these differentsettings.E-Mail NotificationThis option is selected if you want to send your vendors email notification oftheir EFT payment. Even though this is a setup option, each vendor can beoptionally selected to receive email notification. This option is not available ifyou have licensed Positive Pay only.Positive PayThis option is selected if you want to use the Positive Pay feature of AP EFT. Ifyou have licensed Positive Pay Only, then this option is automatically selectedand disabled. When selected, you should then enter your Positive Pay defaultson that tab. See Reference – Positive Pay for detailed information.Default File FormatThis field needs to be entered if you have selected Positive Pay. It is the defaultPositive Pay format when adding a new Company Paying Accounts. A PV isavailable for all possible Positive Pay File Formats.One Company PayingAccount is set for an EFTtest fileThis field signals that one of the Company Paying Accounts has been set to sendan EFT test file. It is always disabled and is used for informational purposesonly. Unselected indicates that no Company Paying Accounts are currentlyselected for sending an EFT Test file.Edit Scripts…Click this button to create or edit script files for automated communications.When you click the Script button, the Windows Notepad applet is executed toallow you to create and/or edit your script files. You will be prompted to saveyour script files with the .SCR extension (AP EFT will not recognize any otherfile types when processing scripts), and to save them in the directory designatedon the AP EFT Setup (DD.950.00) screen. The correct file name extension anddirectory path information is VERY IMPORTANT to successful managementof script files. See Appendix F for more details on creating communicationsscript files.52 • Reference – AP EFT A/P Electronic Funds Transfer w/ Positive Pay
Vendor Defaults TabUse this tab to set defaults for Vendor Bank Entry.Documents/EFT RecordEnter the default option for summarizing records in the EFT file when addingnew EFT vendors. Each vendor may override this default. The options are:• One Record/All Batches - all checks for all selected batches will beaccumulated into one EFT record• One Record/Batch - checks will be accumulated by batch for this vendor,and there will be one record for each batch selected• One Record/Check - each check in each selected batch will result in oneEFT record• One Record/Voucher - each voucher in each selected batch will result inone EFT record. This last option is required for a CCD+ Entry Class entry.Entry ClassEnter the default entry class to be used when adding new EFT vendors. Eachvendor may override this default. The options are (US-ACH):• Prearranged Payment and Deposit (PPD) - used for employeeexpense reimbursement• Cash Concentration and Disbursement (CCD) - used for corporatepayments• Cash Concentration and Disbursement Plus (CCD+) same as CCDbut with additional EDI information.• Tax Payment (CCD+) CCD+ entry used for your tax payment financialagent.NOTE: If you have only the Tax Payment option, then this will be the onlyvalue allowed in this field.If using a file format other than US-ACH, these Transaction Types will bedifferent and as defined in Transaction types (DD.301.00).A/P Electronic Funds Transfer w/ Positive Pay Reference – AP EFT • 53
- Page 12 and 13: • For use in US - Electronic Tax
- Page 14 and 15: Starting Positive PayBefore using t
- Page 16 and 17: • Setup Company Paying Accounts (
- Page 18 and 19: - 4,5,6) Edit/Select Documents for
- Page 20 and 21: Electronic Data Interchange -a stan
- Page 22 and 23: Hint & Tips• Reports - Check numb
- Page 24 and 25: To return to the screens part of th
- Page 26 and 27: Format IDThe name of the file forma
- Page 29 and 30: Email TabUse this tab to enter Emai
- Page 31 and 32: Company Paying AccountMaintenance (
- Page 33 and 34: Pre-Note Status(US-ACH Only) This i
- Page 35 and 36: File / Header TabThis tab is used t
- Page 37 and 38: File Formats (DD.300.00)Grid ViewFo
- Page 39 and 40: Pre-NotesWhen checked, this file fo
- Page 41 and 42: Transaction Types (DD.301.00)Grid V
- Page 43 and 44: Header/Trailer IDThis ID is used to
- Page 45 and 46: • Check Number Hash total - used
- Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
- Page 49 and 50: Create and Send File (DD.500.00)Gri
- Page 51 and 52: • User’s Communications. After
- Page 53 and 54: Deposit OptionsFrameSelected batche
- Page 55 and 56: • Built-In Communications. The EF
- Page 57 and 58: Keep/Delete screen - showing email
- Page 59 and 60: Payment Selection Filter (DD.520.00
- Page 61: AP EFT Setup (DD.950.00)Use the AP
- Page 65 and 66: EFT File NameEnter the DOS file nam
- Page 67 and 68: Dial-up PropertiesFramePhone Number
- Page 69 and 70: Message Layout (stub)Horizontal lay
- Page 71 and 72: SSL ModeEmail notification supports
- Page 73 and 74: Positive Pay DefaultsTabUse this ta
- Page 75 and 76: Audit Report-last file (DD.600.00)T
- Page 77 and 78: Company Paying Account Report(DD.62
- Page 79 and 80: 4. Print and “Keep” AP Checks t
- Page 81: Positive Pay Test fileUnlike EFT, t
- Page 84 and 85: To return to the screens part of th
- Page 86 and 87: EFT test fileThis field is not used
- Page 88 and 89: File Formats (DD.300.00)Grid ViewFo
- Page 90 and 91: 1. Create a new Crystal Report that
- Page 92 and 93: Header/Trailer IDThis ID is used to
- Page 94 and 95: • Check Amt Summation - only Chec
- Page 96 and 97: Creating the Positive PayfileThe Cr
- Page 98 and 99: • File Created. The create and se
- Page 100 and 101: • Built-In Communications. The Po
- Page 102 and 103: AP EFT Setup (DD.950.00)Use the AP
- Page 104 and 105: Vendor Defaults TabThis tab is not
- Page 106 and 107: CommunicationsOptions FrameThe foll
- Page 108 and 109: Authorized UsersThe number of Solom
- Page 110 and 111: Company Paying Account Report(DD.62
Vendor Defaults TabUse this tab to set defaults for Vendor Bank Entry.Documents/EFT RecordEnter the default option for summarizing records in the EFT file when addingnew EFT vendors. Each vendor may override this default. The options are:• One Record/All Batches - all checks for all selected batches will beaccumulated into one EFT record• One Record/Batch - checks will be accumulated by batch for this vendor,and there will be one record for each batch selected• One Record/Check - each check in each selected batch will result in oneEFT record• One Record/Voucher - each voucher in each selected batch will result inone EFT record. This last option is required for a CCD+ Entry Class entry.Entry ClassEnter the default entry class to be used when adding new EFT vendors. Eachvendor may override this default. The options are (US-ACH):• Prearranged <strong>Pay</strong>ment and Deposit (PPD) - used for employeeexpense reimbursement• Cash Concentration and Disbursement (CCD) - used for corporatepayments• Cash Concentration and Disbursement Plus (CCD+) same as CCDbut with additional EDI information.• Tax <strong>Pay</strong>ment (CCD+) CCD+ entry used for your tax payment financialagent.NOTE: If you have only the Tax <strong>Pay</strong>ment option, then this will be the onlyvalue allowed in this field.If using a file format other than US-ACH, these Transaction Types will bedifferent and as defined in Transaction types (DD.301.00).A/P Electronic Funds Transfer w/ <strong>Positive</strong> <strong>Pay</strong> Reference – AP EFT • 53
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