Positive Pay - Sandler*Kahne Software, Inc.

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Only Send E-mailThis option will bypass all “Keep” operations, other than sending email. This isused when a file has been successfully transmitted, but your email server wasdown at the time the “Kept’ operation was performed. This checkbox isdisabled if E-mail Notification is not selected in AP EFT Setup (DD.950.00).NOTE: In Initialization Mode an email technical log is written to the APEFTfolder. The file is EmailLog.txt. This file has technical details that canbe used when debugging email problems.KeepIf you Require PreNotes, and there were some prenotes in the EFT file, thevendor's bank account Pre-Note Status will be changed from "New Pre-Note" to"Pending Pre-Note." “Pending Pre-Note” vendors whose approval date haspassed will be set to “Approved Pre-Note” status. The selected batches willhave the date deposited stamped with today’s date. If E-Mail notification issetup, then E-mail messages will be sent to the EFT vendors setup for E-mailnotification.NOTE for Customizers:If this form is “stretched” (see below) there are a number of labels thatare used on E-mail message. (eg. Invoice Number:, Invoice Date:,etc.). These labels can be changed to customize the email message andif the label caption is replaced with blanks, then the field will beomitted from the email message altogether. An example might beDiscount Amount – if you never apply discounts then you would wantto remove this field from the email message. There is a label called“TRA:” (see below). This label can be used if you wish to include theTransit/Routing and Account number that you will be depositing thefunds into. When the label has the value of “TRA:” then it WILL NOTappear in the email message. If you customize it to say somethingother than “TRA:” (like Transit-Routing/Account Number:), then itwill appear on the email with the vendor’s TR/Account Number thatthe funds have been deposited into.DeleteNo record updates are performed (nor email transmitted – if an option).Nothing is actually “deleted” (the EFT file can still be seen, the working tablestill has its records, the AP check batch still has its records).46 • Reference – AP EFT A/P Electronic Funds Transfer w/ Positive Pay
Keep/Delete screen – showing email message labels that can be modified.A/P Electronic Funds Transfer w/ Positive Pay Reference – AP EFT • 47
Page 1:
Accounts PayableElectronic Funds Tr
Page 5: LICENSEFor each Microsoft Business
Page 8 and 9: Format ID..........................
Page 10 and 11: Positive Pay tab...................
Page 12 and 13: • For use in US - Electronic Tax
Page 14 and 15: Starting Positive PayBefore using t
Page 16 and 17: • Setup Company Paying Accounts (
Page 18 and 19: - 4,5,6) Edit/Select Documents for
Page 20 and 21: Electronic Data Interchange -a stan
Page 22 and 23: Hint & Tips• Reports - Check numb
Page 24 and 25: To return to the screens part of th
Page 26 and 27: Format IDThe name of the file forma
Page 29 and 30: Email TabUse this tab to enter Emai
Page 31 and 32: Company Paying AccountMaintenance (
Page 33 and 34: Pre-Note Status(US-ACH Only) This i
Page 35 and 36: File / Header TabThis tab is used t
Page 37 and 38: File Formats (DD.300.00)Grid ViewFo
Page 39 and 40: Pre-NotesWhen checked, this file fo
Page 41 and 42: Transaction Types (DD.301.00)Grid V
Page 43 and 44: Header/Trailer IDThis ID is used to
Page 45 and 46: • Check Number Hash total - used
Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
Page 49 and 50: Create and Send File (DD.500.00)Gri
Page 51 and 52: • User’s Communications. After
Page 53 and 54: Deposit OptionsFrameSelected batche
Page 55: • Built-In Communications. The EF
Page 59 and 60: Payment Selection Filter (DD.520.00
Page 61 and 62: AP EFT Setup (DD.950.00)Use the AP
Page 63 and 64: Vendor Defaults TabUse this tab to
Page 65 and 66: EFT File NameEnter the DOS file nam
Page 67 and 68: Dial-up PropertiesFramePhone Number
Page 69 and 70: Message Layout (stub)Horizontal lay
Page 71 and 72: SSL ModeEmail notification supports
Page 73 and 74: Positive Pay DefaultsTabUse this ta
Page 75 and 76: Audit Report-last file (DD.600.00)T
Page 77 and 78: Company Paying Account Report(DD.62
Page 79 and 80: 4. Print and “Keep” AP Checks t
Page 81: Positive Pay Test fileUnlike EFT, t
Page 84 and 85: To return to the screens part of th
Page 86 and 87: EFT test fileThis field is not used
Page 88 and 89: File Formats (DD.300.00)Grid ViewFo
Page 90 and 91: 1. Create a new Crystal Report that
Page 92 and 93: Header/Trailer IDThis ID is used to
Page 94 and 95: • Check Amt Summation - only Chec
Page 96 and 97: Creating the Positive PayfileThe Cr
Page 98 and 99: • File Created. The create and se
Page 100 and 101: • Built-In Communications. The Po
Page 102 and 103: AP EFT Setup (DD.950.00)Use the AP
Page 104 and 105: Vendor Defaults TabThis tab is not
Page 106 and 107:
CommunicationsOptions FrameThe foll
Page 108 and 109:
Authorized UsersThe number of Solom
Page 110 and 111:
Company Paying Account Report(DD.62
Page 112 and 113:
Appendix A - Pre-NotificationExplai
Page 114 and 115:
• Browser - A browser can be used
Page 116 and 117:
88-94 Trace Number Sequential recor
Page 118 and 119:
Appendix D - Non-US File Formats (E
Page 120 and 121:
CA - Toronto Dominion (80 byte)Repo
Page 122 and 123:
Note 1Note 2 -Note 3Note 4Assigned
Page 124 and 125:
Appendix F - Email Error Messages(E
Page 126 and 127:
Appendix G - Communication Scripts(
Page 128 and 129:
SETTINGSSTOPTIMEOUTUPLOADWAITFORSpe
Page 130 and 131:
WAITFOR "(?=help): "SEND "Z"WAITFOR
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