Positive Pay - Sandler*Kahne Software, Inc.

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Disk DriveIf you have selected Create EFT, Write enter the drive letter of the diskette driveon your workstation on which to write the EFT fileIf you have selected Read, Send enter the drive letter of the diskette drive inyour workstation from which to read the EFT fileBegin ProcessingClicking this button starts the EFT file process. The following processes occur:1. If multiple batches were selected, then they are checked to be sure thatthey can be selected together in one process. If they have conflictingoptions, they will not be able to be sent together. The following rulesmust apply to include multiple batches in one transmission:• Same file format• Same Company ID and Company Name• Same Immediate Destination/Name, Origin/Name, Filename, Path,Block Fill, CR/LF end file, Delete file option.• Communications options – Type, User Progname, Phone number,Device, Location, Terminal Emulation, Echo On/Off, Protocol2. Build the working table for the selected batches. This is one common filethat is used for the processes described below.3. The EFT Audit report prints for requested deposit options. This reportwill not print if you are creating an EFT test file or you have selected theBuilt-in - Write/Read diskette Communications option and are readingfrom diskette.4. After the Audit Report prints, all selected batches are pre-processed tocheck for the following types of errors:• Batches were selected which do not have Company Paying Accounts(DD.260.00) set up.• Vendors are in the selected batches that have not been entered as EFTvendors in Vendor Banking Entry (DD.250.00), or have been enteredbut are not marked as Active.• Vendors are in the selected batches that have been setup but their prenotestatus is not Approved (or they are pending, and their approvaldate has not passed).• If Adjustment Debit (AD) vouchers are found, and EFT Setup is notconfigured to include the Company Debit record. Adjustment Debitsare adjustments that require funds to be removed from your vendor’saccount and deposited into your account. This is only allowed if youare including your Company Debit record in the EFT file – this is alsotermed a “Balanced” file – since Debits equal Credits. AdjustmentDebits are also allowed if you have selected one record/check orhigher for the vendor, as the AD transaction will simply be nettedagainst the other vouchers for that check and the result will be a netCredit.If errors occur in the pre-processing then a message will be displayedinforming you to review the audit report and/or the event log to discoverwhat errors occurred. The event log file will begin with “DD50”.5. Depending on the Communications option you have selected, thefollowing occurs next:44 • Reference – AP EFT A/P Electronic Funds Transfer w/ Positive Pay
• Built-In Communications. The EFT file will be created andwritten to the path and filename you entered in Company PayingAccount (DD.260.00). Next, the Bank Communications (DD.510.00)screen is displayed, and you can “Dial the Bank” or “Play Script” tosend the file to the bank. When the bank requests to transmit the file,click the “Upload File” button to send the file using the protocolselected in Company Paying Account – Communications Setup(DD.260.00).• User’s Communications. The EFT file will be created andwritten to the path and filename you selected in Company PayingAccount (DD.260.00). Next, the program, batch file, or whatever fileyou selected in Company Paying Account will be executed.IMPORTANT NOTE:When using “User Communications” it is VERY important that whenthe alternate means of transmitting the EFT file has completed, that it isEXITED, so that the AP EFT “Keep/Delete” option executes. Simplyby “tabbing” off the communications program will not allow the“Keep/Delete” option to execute. The “Keep/Delete” option isCRITICAL to the correct functioning of AP EFT.• Built-In - Write/Read diskette.- If you’ve selected Create, Write EFT: the EFT file will be createdand written to the path and filename you selected in CompanyPaying Account (DD.260.00) and then copied to the diskette.- If you’ve selected Read, Send - the EFT file will be copied fromthe diskette to the path and filename you selected in CompanyPaying Account (DD.260.00). Next, the Bank Communications(DD.510.00) screen is displayed, and you can “Dial the Bank” or“Play Script” to send the file to the bank. When the bank requeststo transmit the file, click the “Upload EFT” file button to send thefile using the protocol selected in Company Paying Account(DD.260.00) – Communications Setup.Positive Pay tabThis tab is used to Create and Send a Positive Pay file. See Reference – PositivePay – Create and Send File for more information.Exiting the ScreenIf the EFT file was a test file, or if the EFT file was written to a diskette (CreateEFT, Write function), or if the communications process failed you will bereturned to the Create and Send File screen (EFT tab) at the end of the process.Otherwise the Keep, Delete dialog box appears - after the Communicationsprocess has finished:A/P Electronic Funds Transfer w/ Positive Pay Reference – AP EFT • 45
Page 1:
Accounts PayableElectronic Funds Tr
Page 5: LICENSEFor each Microsoft Business
Page 8 and 9: Format ID..........................
Page 10 and 11: Positive Pay tab...................
Page 12 and 13: • For use in US - Electronic Tax
Page 14 and 15: Starting Positive PayBefore using t
Page 16 and 17: • Setup Company Paying Accounts (
Page 18 and 19: - 4,5,6) Edit/Select Documents for
Page 20 and 21: Electronic Data Interchange -a stan
Page 22 and 23: Hint & Tips• Reports - Check numb
Page 24 and 25: To return to the screens part of th
Page 26 and 27: Format IDThe name of the file forma
Page 29 and 30: Email TabUse this tab to enter Emai
Page 31 and 32: Company Paying AccountMaintenance (
Page 33 and 34: Pre-Note Status(US-ACH Only) This i
Page 35 and 36: File / Header TabThis tab is used t
Page 37 and 38: File Formats (DD.300.00)Grid ViewFo
Page 39 and 40: Pre-NotesWhen checked, this file fo
Page 41 and 42: Transaction Types (DD.301.00)Grid V
Page 43 and 44: Header/Trailer IDThis ID is used to
Page 45 and 46: • Check Number Hash total - used
Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
Page 49 and 50: Create and Send File (DD.500.00)Gri
Page 51 and 52: • User’s Communications. After
Page 53: Deposit OptionsFrameSelected batche
Page 57 and 58: Keep/Delete screen - showing email
Page 59 and 60: Payment Selection Filter (DD.520.00
Page 61 and 62: AP EFT Setup (DD.950.00)Use the AP
Page 63 and 64: Vendor Defaults TabUse this tab to
Page 65 and 66: EFT File NameEnter the DOS file nam
Page 67 and 68: Dial-up PropertiesFramePhone Number
Page 69 and 70: Message Layout (stub)Horizontal lay
Page 71 and 72: SSL ModeEmail notification supports
Page 73 and 74: Positive Pay DefaultsTabUse this ta
Page 75 and 76: Audit Report-last file (DD.600.00)T
Page 77 and 78: Company Paying Account Report(DD.62
Page 79 and 80: 4. Print and “Keep” AP Checks t
Page 81: Positive Pay Test fileUnlike EFT, t
Page 84 and 85: To return to the screens part of th
Page 86 and 87: EFT test fileThis field is not used
Page 88 and 89: File Formats (DD.300.00)Grid ViewFo
Page 90 and 91: 1. Create a new Crystal Report that
Page 92 and 93: Header/Trailer IDThis ID is used to
Page 94 and 95: • Check Amt Summation - only Chec
Page 96 and 97: Creating the Positive PayfileThe Cr
Page 98 and 99: • File Created. The create and se
Page 100 and 101: • Built-In Communications. The Po
Page 102 and 103: AP EFT Setup (DD.950.00)Use the AP
Page 104 and 105:
Vendor Defaults TabThis tab is not
Page 106 and 107:
CommunicationsOptions FrameThe foll
Page 108 and 109:
Authorized UsersThe number of Solom
Page 110 and 111:
Company Paying Account Report(DD.62
Page 112 and 113:
Appendix A - Pre-NotificationExplai
Page 114 and 115:
• Browser - A browser can be used
Page 116 and 117:
88-94 Trace Number Sequential recor
Page 118 and 119:
Appendix D - Non-US File Formats (E
Page 120 and 121:
CA - Toronto Dominion (80 byte)Repo
Page 122 and 123:
Note 1Note 2 -Note 3Note 4Assigned
Page 124 and 125:
Appendix F - Email Error Messages(E
Page 126 and 127:
Appendix G - Communication Scripts(
Page 128 and 129:
SETTINGSSTOPTIMEOUTUPLOADWAITFORSpe
Page 130 and 131:
WAITFOR "(?=help): "SEND "Z"WAITFOR
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Positive Pay - Sandler*Kahne Software, Inc.

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